N056--pre-soliciation / new requirement / 4 east floor replacement

The Department of Veterans Affairs, RPO-East NCO 7 located in Duluth, Georgia anticipates the award of a Firm-Fixed price VISN (7) Flooring Replacement on Ward 4 East (4E) Contract which covers the following WJB Dorn VA Medical Center Ward 4 East as identified in the attached SOW: South Carolina. This service will be acquired in accordance with FAR 13 Simplified Procedures.

The requirement will be a TOTAL SDVOSB SET-ASIDE (SDVOSB).

Statement of Work (SOW), Attachment A 4E Flooring Drawing, and Attachment B Columbia VA Dorn Campus Main Entrance map is attached for additional information.

Site Visit is scheduled for 12/23/2025 10:AM est at WJB Dorn VA Medical Center, Contact Joseph Horn at Joseph.Horn@va.gov to confirm attendance no later than 12/21/2025 .

The applicable North American Industry Classification System Code (NAICS) for this procurement is 238330: Flooring Contractors. The Small Business Size Standards is $19 Million.

THIS PRESOLICITATION NOTICE IS NOT A REQUEST FOR QUOTE (RFQ). VENDORS SHOULD NOT SUBMIT FORMAL QUOTES UNTIL THE RFQ IS POSTED TO THE GENERAL PUBLIC. This notice is not to be construed as a commitment by the Government nor will the Government pay for the information resulting from this posting.

All interested parties shall have a current SDVOSB registration and current annual On-line Representation and Certifications Application (ORCA) in the System Award Management (SAM) database https://www.sam.gov at time of submission and award.

Points of Contact:

Joseph E. Horn at Joseph.Horn@va.gov

STATEMENT OF WORK

4 East Flooring

1. REQUIREMENT:

This requirement for a one-time service is for the replacement of flooring on Ward 4 East (4E), on behalf of the Columbia Healthcare System, WJB Dorn VA Medical Center located in Columbia South Carolina.

2. BACKGROUND:

The WJB Dorn VA Medical Center (VAMC) is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care.

3. PERIOD OF PERFORMANCE:

Period of performance is based upon award date and shall not exceed three (3) months.

Work shall be performed during the hours of 8:00 a.m. through 4:00 p.m. from Monday through Friday, excluding weekends and all federally observed holidays. At this time no overtime is authorized.

4. PLACE OF PERFORMANCE:

WJB Dorn VA Medical Center

6439 Garners Ferry Road

Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS:

A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement, and written notification will be provided to the Contractor after award.

Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.

The Contractor shall provide a one-time service for the replacement of flooring on 4E per floor plans in Attachment A. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform replacement of the flooring on 4E.

The Contractor shall complete a one-time service during regular business hours. Work to be performed will be floor replacement on Ward 4E:

Demo existing floor including sanding and scarifying of approximately 12,534 square footage.

Floor prep will include Ardex XF (approximately 168 bags), and Schonox RF (approximately 17 bags)

Provide and install Mannington Biospec MD and Realities III sheet vinyl to be exact match or equal.

Floor Colors will be determined after contract award

Install sheet vinyl (SV) per floor plan specs

Utilizing 6 -0 and 6 -6 SV rolls

Install transitions per floor plan specifications

Install epoxy flooring in bathrooms per floor plan

Wall bases will be 4 with flashcove in specified areas

Supply a dumpster to contain all debris accumulated during the work

Remove dumpster and debri off campus upon completion of the work

The Contractor shall ensure that the area is clearly blocked off when commencement of work occurs so that no traffic of personnel disrupts the work to be performed.

CHECK-IN REQUIREMENTS:

Contractor and all Contractor s Service Personnel shall check in and out with the Engineering Control Center (ECC) in Building 100, prior to performing and upon completion of all required service. This information is required to contact mechanics in case of an emergency during regular hours.

SAFETY REQUIREMENTS:

Contractor shall ensure all tools and equipment are always secured.

Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each workday.

All debris must be removed from the facility upon completion of service each day.

All smoking shall be conducted at designated smoking areas only.

TRAINING REQUIREMENTS:

10-Hour OSHA Training for all personnel involved with the required service

*Site Visitation is required during the solicitation phase, to be coordinated between the CO and the COR. Questions during the site visit will be recorded but not answered. Post site visit, questions and answers will be provided to the CO only, via email. Flooring samples must be available during the site visit. *

6. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

Invoice Number and Date

Contractor s Name and Address

Accurate Purchase Order Number

Supply or Service provided

Period Supply or Service Provided

Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

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Tungsten e-Invoice Setup Information: 1-877-489-6135

Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

FSC e-Invoice Contact Information: 1-877-353-9791

FSC e-invoice email: vafsccshd@va.gov

Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

7. TERMINATION FOR CONVENIENCE:

In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.

8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.