N045--AHU and Chiller Replacement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is procuring comprehensive Air Handling Unit (AHU) and chiller replacement services for the Lake City VA Medical Center in Florida. The procurement involves removing and replacing existing HVAC equipment with new Trane-brand components, including a 40-ton air-cooled chiller and AHU with specific technical requirements such as high humidity insulation, comprehensive sound package, manual isolation valves, and integration with the Siemens Desigo Building Automated System. The government intends to award a firm fixed-price contract that includes all supplies, materials, equipment, labor, supervision, management, and transportation necessary for the project. Evaluation criteria will focus on technical approach, experience, staffing, warranty provisions, and price, with the goal of selecting the offer providing the best overall value. The solicitation deadline was extended from July 18, 2025, to July 25, 2025, at 4:00 PM EST, with project completion required by September 30, 2025.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 333415 and operates under FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items. The work will be performed at 619 S Marion Ave, Lake City, FL 32025, on the existing equipment platforms at the VA Medical Center. Key project specifications include comprehensive warranty requirements of 10 years for parts, labor, and refrigerant for the chiller and 5 years for parts and labor for the AHU. The contractor must provide new electrical components including Nema rated disconnects and a BACnet-capable Variable Frequency Drive (VFD) for the AHU, along with all necessary testing and balancing of air distribution systems. Additionally, the contractor must submit a lift plan for crane operations 28 calendar days prior to work commencement and coordinate any necessary building penetrations or modifications with VA Engineering.