Multi-Site Museum Exhibit Case Procurement, Delivery & Installation

The Department of the Interior Bureau of Indian Affairs is conducting a sources sought and request for information (RFI) for multi-site museum exhibit case procurement, delivery, and installation, with responses due by July 13, 2026. This notice is set aside for Indian Small Business Economic Enterprises and is not a solicitation; however, vendor responses may inform a future formal RFP.

The BIA seeks approximately 91 museum-quality exhibit cases and archival-grade cabinets, removal or relocation of 49 legacy cases, and custom pedestal and accessory integration across 18 facilities in California, Oklahoma, South Dakota, Wisconsin, Arizona, and Montana. All cases must meet DOI/BIA conservation standards including airtight gaskets, UV-filter glazing, inert/low-VOC materials, silica gel compartments, and air exchange rates of approximately one exchange per 72 hours. Specific approved products are listed in Attachment A (primarily Gaylord Archival Metro and AXS Showcase Systems); no substitutions are permitted without written BIA Staff Curator approval.

Contractors must provide FOB Destination delivery with inside delivery, assembly, installation, and legacy case removal across all 11 sites. Installation must be completed within 10 days of shipment arrival. Curator-assisted object deinstall and install is required at Sherman Indian School Museum, Flandreau Indian School Museum, and Dilcon Community School. The contractor must deliver training, documentation, 300dpi photo reports, and provide a minimum one-year warranty on installation workmanship and materials. Performance period is one year from award.

Responses limited to 10 pages (plus 2 additional pages for questions) must be submitted to jodi.zachary@bia.gov.