MT - YT turbine oil purchase

This is a combined synopsis/solicitation prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The agency number is 140R6024Q0065 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04.

This solicitation is a Total Small Business set-aside in accordance with FAR Part 19. The NAICS code for this order is 324191 Oils, lubricating petroleum, made from refined petroleum; PSC is 9150 Oils and Greases: Cutting, Lubricating, and Hydraulic, with a business size standard of 900 employees. This solicitation is for a brand-name supply, and the justification for other than full and open competition (JOTFOC) attached to this solicitation is only for a brand-name acquisition.

The Bureau of Reclamation, Missouri Basin Region, Billings Montana, has a requirement for the supply and delivery of new Chevron Regal R&O ISO 32 Turbine Oil, product number 273209, to the Yellowtail Dam. Yellowtail Dam is located in Fort Smith, Montana approximately 40 miles southwest of Hardin, Montana.

The required supplies must meet the parameters as outlined in this combined synopsis/solicitation to be considered technically acceptable.

This solicitation is for the delivery of 1,485 gallons, by means of 55-gallon drums (Quantity 27), of new Chevron Regal R&O ISO 32 turbine oil, product number 273209:

1. Delivery hours are between 7:30 am to 4:00 pm Mountain Time, Monday through Thursday excluding holidays.

2. Contractor shall contact Andreas Yellowmule at (406) 666-3214 with an approximate date and time of delivery to ensure that Government personnel are available to receive the oil drums.

3. Delivery shall be by standard 55-gallon drums. Delivery by bulk will not be accepted.

4. Each drum shall have documentation of record demonstrating compliance to the specification standards. Traceability of each barrel to a batch or batches that have documentation of record demonstrating compliance to the specification standards is acceptable.

5. The government will take up to 3 separate samples from random drums of the delivery to be sent out for analysis to confirm conformance to specification standards. These samples will be used for acceptance of the oil prior to payment.

The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and outlines the specific evaluation criteria in paragraph (a) of that provision.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition (see attached Clauses & Provisions list for additional FAR clauses cited in this clause that are applicable to this acquisition).

Evaluation Criteria
The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer is conforming to the solicitation and is the lowest price and technically acceptable. To be considered technically acceptable, the proposed oil shall be Chevron Regal R&O ISO 32 Turbine Oil, product number 273209.

It is anticipated the proposed award will result in a Firm Fixed-Price purchase order, to one contractor.

Delivery FOB Destination
Supplies shall be FOB destination and delivered within 90 days after contract award to the following address:

Bureau of Reclamation
Yellowtail Dam
2 Ave B
Fort Smith, Montana 59035
Attn: Andreas Yellowmule Phone: (406) 666-3214

Point of Contact
All responsible small business sources that believe they have the capability to meet this need may submit a quotation along with business profile to Howard Heflin at hheflin@usbr.gov by 4:00 PM MDT, 31 May 2024, which shall be considered by the agency. Any information received will be treated as market research information for future same or similar requirements.

SYSTEM FOR AWARD MANAGEMENT (SAM) ¿ Effective October 2018, all contractors interested in doing business with the Federal Government must be registered in the System for Award Management (SAM) database at the time they submit their offer and shall maintain registration in SAM during contract performance and through final payment of any contract. SAM registration and annual confirmation requirements must be accomplished through the SAM website at https://www.sam.gov. For assistance with registering in SAM, contact the Federal Services Desk at 1-866-606-8220.