Mortuary Services for Patient Support Services Department
Closed Solicitation Posted
- Solicitation number
- 26-003783
- Agency
-
Office of Logisitics and Acquisition Operations
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 812210 Funeral Homes and Funeral Services
- Place of performance
- Bethesda, Maryland 20892, United States
- Points of contact
-
- Shasheshe Goolsby shasheshe.goolsby@nih.gov (301) 827-4879
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health (NIH) Clinical Center, through its Patient Support Services Department, is soliciting mortuary services to provide 24/7/365 on-call support for the dignified, timely, and secure removal and transportation of decedents from the NIH Clinical Center and other NIH-controlled Bethesda campus locations to authorized destinations such as the Office of the Chief Medical Examiner. This is a combined synopsis/solicitation (RFQ-OALM-26-003783) conducted under simplified acquisition procedures using FAR Parts 12 and 13 for commercial services. Key contract requirements include maintaining a continuously staffed dispatch point, acknowledging service requests within 15 minutes (with a 95% performance standard), achieving on-site arrival within 60 minutes of dispatch, delivering decedents within 4 hours of pickup, establishing chain-of-custody documentation, and complying with OSHA bloodborne pathogen requirements and HHS Privacy Act regulations. The Government anticipates awarding a firm-fixed-price contract, though evaluation criteria are not explicitly detailed in the solicitation materials provided. The due date for responses is March 16, 2026, and all offerors must be registered in the System for Award Management (SAM).
This is a full and open competition with no small business set-aside designation. The contract will run from April 1, 2026, through March 31, 2027, as the base year, with three optional one-year extensions extending through March 31, 2030. The specific budget or award value is not disclosed in the solicitation notice. The NAICS code for this procurement is 812210 (Funeral Homes and Funeral Services) with a $13.0 million size standard, and the Product Service Code is G001 (Social Care of Remains and/or Funeral Services). Work will be performed at the NIH Clinical Center in Bethesda, Maryland (10 Center Drive, Bethesda, MD 20892), at contractor facilities for secure temperature-controlled temporary holding when ordered, and at Government-authorized receiving facilities. Contractors must maintain appropriate insurance coverage including automobile liability, general liability, and workers' compensation insurance, and personnel must possess documented experience in removal and transport of human remains.
Notice text
Combined Synopsis/Solicitation
RFQ-OALM-26-003783
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation. A written solicitation will not be issued.
This acquisition is conducted using FAR Part 13 – Simplified Acquisition Procedures in conjunction with FAR Part 12 – Acquisition of Commercial Products and Commercial Services.
The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, effective October 1, 2025.
NAICS AND PSC
NAICS Code: 812210 – Funeral Homes and Funeral Services
Size Standard: $13.0 Million
Product Service Code (PSC): G001 – Social Care of Remains and/or Funeral
Competition: Full and Open Competition
PERIOD OF PERFORMANCE
Base Year: April 1, 2026 – March 31, 2027
Option Year 1: April 1, 2027 – March 31, 2028
Option Year 2: April 1, 2028 – March 31, 2029
Option Year 3: April 1, 2029 – March 31, 2030
Options may be exercised in accordance with FAR 52.217-9 Option to Extend the Term of the Contract.
CONTRACT TYPE
The Government anticipates award of a Firm-Fixed-Price contract resulting from this solicitation.
DESCRIPTION OF REQUIREMENT
The National Institutes of Health (NIH), Clinical Center, Patient Support Services Department (PSSD), requires on-call mortuary support services to ensure the dignified, timely, and secure removal and transportation of decedents from the NIH Clinical Center and other NIH-controlled Bethesda campus locations to a Government-authorized destination such as the Office of the Chief Medical Examiner (OCME) or other designated receiving facility.
SYSTEM FOR AWARD MANAGEMENT (SAM)
Offerors must be registered in the System for Award Management (SAM) in accordance with FAR 52.204-7 prior to award and maintain registration throughout contract performance.
SAM Registration: https://www.sam.gov
QUOTE SUBMISSION
Offerors shall submit pricing as follows:
Base Year
Option Year 1
Option Year 2
Option Year 3
Total Evaluated Price
Quote Due Date: March 16, 2026
Time: 10:00 AM EST
Quotes shall be submitted via email to:
Shasheshe Goolsby
Team Leader
Hospital and Laboratory Support Division
Offfice of Acquisitions and Logistics Management (OALM)
Email: shasheshe.goolsby@nih.gov
Late quotations will not be considered.
EVALUATION FACTORS
Award will be made using the comparative evaluation process described in FAR 13.106-2(b)(3).
The Government will evaluate quotations based on:
1. Technical Capability
2. Delivery/Response Time
3. Price
The Government reserves the right to award to other than the lowest-priced quotation if a higher-priced quotation provides additional value to the Government.
FAR PROVISIONS
52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021)
52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (FEB 2025)
CONTRACT CLAUSES
52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (OCT 2025)
INCORPORATED BY REFERENCE
52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2020)
52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)
52.204-13 System for Award Management Maintenance (OCT 2018)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
52.233-1 Disputes (MAY 2014)
52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)
OPTION CLAUSE
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
ELECTRONIC INVOICING
Invoices shall be submitted through the Treasury Invoice Processing Platform (IPP):
https://www.ipp.gov
ATTACHMENTS
Attachment A – Statement of Work (SOW)
Attachment B – FAR 52.212-5 Full Text
Attachment C – NIH Invoicing Instructions
Files
| File | Type | Posted |
|---|---|---|
| Attachment C NIH Invoicing Instructions.pdf | ||
| Attachment B FAR 52.212-5.pdf | ||
| Attachment A Statement of Work.pdf |
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