Mold Damage Restoration Services
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0010
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238390 Other Building Finishing Contractors
- Place of performance
- Tokyo 106-0 Japan
- Points of contact
-
- Christopher G. Staff staffcg@state.gov +81332245616
- Ayaka Ogawara ogawaraax@state.gov +81903224520
- Ayaka Ogawara ogarwaax@state.gov +81332245208
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the U.S. Embassy Tokyo, is soliciting quotations for comprehensive mold damage restoration services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. The scope of work includes removing and replacing ceilings, walls, and bathtubs in multiple rooms; installing new AC duct insulation; and adding four exhaust fans with central remote control. All work must utilize mold-resistant materials and be completed within 45 calendar days of commencing work, with a total project completion deadline of 59 calendar days from the Notice to Proceed. The contract will be awarded on a lowest-price, technically acceptable basis without discussions, although the government reserves the right to conduct discussions with companies in the competitive range if necessary. Critical deadlines include a pre-quotation site visit and conference on January 22, 2026, and quotation submission by February 3, 2026. Prospective quoters must be registered in the System for Award Management (SAM) prior to submission and must submit quotations electronically to Ayaka Ogawara at OgawaraAX@state.gov, with email submissions not exceeding 15 megabytes.
This procurement includes no set-aside designation and does not identify any incumbent contractors. The estimated contract value ranges between $25,000 and $100,000, with pricing requirements detailed through a line-item breakdown by scope section as clarified in Amendment 0001 issued on January 28, 2026. The project will take place entirely in Tokyo, Japan, at the Mitsui Housing Compound, with work to commence 14 days after issuance of the Notice to Proceed and be completed within 59 total calendar days. Key project specifications, as clarified through a comprehensive questions-and-answers amendment, include insulation thickness requirements (100mm for exterior walls and 50mm for interior walls), specific material standards such as Achilles board at 20mm thickness with water-resistant board alternates, noise limitations of 45 decibels maximum in residential areas, and contractor responsibility for scaffolding and site access. No performance or quality control bonds are required for this procurement.
Notice text
Enclosed is a Request for Quotations (RFQ) for Mold Damage Restoration Services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The U.S. Government is planning a pre-quotation conference and walk-through at the site, and the date for the conference and site visit is in the soliciatation.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission may deem the quoter’s quotation to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Attachments
| File | Type | Posted |
|---|---|---|
| 19JA8026Q0010 - SF30 A0001.pdf | ||
| 19JA8026Q0010 - CoverLetter - RFQ - AttachmentI-1(SOW).pdf |
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