MOH Army Special Event
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- W9124J-25-R-MOHA
- Agency
-
MICC Fort Sam Houston
Mission and Installation Contracting Command, Department of Defense
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- w9124j-25-d-0002-w9124j-25-f-0068 Federal contract award
- Awardee
- HEI South Orme Street, LLC
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Virginia 22204, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Sam Houston issued a Sole Source Justification Notice for hotel support services related to the annual Medal of Honor recipient ceremonies and events. The contract, awarded to HEI South ORME Street LLC (Sheraton Pentagon hotel), is valued at $1,303,743 and covers a 5-year ordering period from December 2024 to December 2029, with a potential 6-month extension. The justification is based on the unique requirements of hosting high-level Army events, including the need for a hotel located within 2 miles of the Pentagon, capable of staging up to four 55-passenger buses and a motorcade, and providing 6,000 square feet of secure event space. A sources sought notice revealed no other vendors could meet these specific criteria, making HEI South ORME Street LLC the sole viable source for supporting these prestigious Medal of Honor ceremonies. The incumbent has previously successfully performed these services under a prior contract with a maximum value of $700,000, further supporting the sole source determination.
Notice text
The Contractor shall provide all personnel, equipment, materials, meeting areas and other items and non-personal services necessary to host the Army Special Event as defined in this Performance Work Statement. The contractor shall perform to the standards outlined in this document and resulting contract award. Each year the White House honors Medal of Honor recipient(s). Subsequently, the Secretary of the Army and Chief of Staff of the Army will host a high-level event. The honoree and/or family members, and key Army personnel escorting the family will travel to Washington, D.C. to be honored and participate in a series of events. The Army will host a reception for approximately 200 family, friends, fellow Soldiers, and guests of the Army for a week and will provide transportation from the hotel to secure ceremonial events during that week. The responsibility for planning and executing the Army Special Events is the responsibility of the OAA to the Secretary of the Army. The objective of this requirement is for the Contractor to provide a high-quality venue for an evening reception befitting this prestigious event, a private location for secure professional and social interaction, areas for security screening and bus staging, media training and engagement space, briefing and portrait area, a welcome reception, and a block of rooms for the honoree and guests.
These services are required from October 2024 until at least October 2029, however, the likelihood of needing these services beyond 2029 is high. The services will be performed 100% at the HEI South ORME Street LLC., in Arlington, VA. The customer requires that the hotel utilized be located within not more than five minutes, or less than 2 miles from the Pentagon, due to the sensitive health status of many of the Medal of Honor recipients. The hotel to be utilized must have a vehicle staging area located on or adjacent to its property. This staging area will be utilized to hold up to four (4) 55-passenger busses along with a motor cade. Many other government agencies buy these services, but none meet the stringent requirements of the vehicle staging area.
Awarded contract w9124j-25-d-0002 to unknown vendor for unknown amount on 2024-12-20.
Files
| File | Type | Posted |
|---|---|---|
| FSH JA 2025_16_Redacted.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Limited / Sole Source Justification | |
| Army Special Event Hotel Support | Pre-Solicitation |
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