Mixed Hotel and Hospitality Items

Brookhaven National Laboratory, operating under the Department of Energy Office of Science, is seeking quotes for mixed hotel and hospitality items through a Request for Quote (RFQ). The solicitation covers 32 different products including registry kits, amenities, coffeemakers, personal care products, and household supplies, with quantities ranging from 1 to 100 case quantities. Vendors must submit a complete quotation via email by April 7, 2025, at 4:00 PM EST, with questions due by 1:00 PM EST on the same day. All vendors are required to be registered in the System for Award Management (SAM) with a Unique Entity ID and must include a signed Quotation Pricing Sheet with their full vendor quote. The contract will be awarded to the responsive and responsible offeror submitting the lowest total price and fastest shipping, following a full and open competition.

The procurement is not set aside for any specific business category and will be performed at Brookhaven National Laboratory in Upton, NY 11973. The draft Purchase Order includes specific vendor requirements such as quality system certification, material handling protocols, and compliance with safety standards. Shipping instructions mandate delivering items to Receiving: Building 98 Rochester St, with electronic invoices preferred in PDF format sent to APinvoices@BNL.gov. Payment terms are NET30, with FOB destination and freight prepaid. The contract falls under NAICS category 339999 (All Other Miscellaneous Manufacturing) and PSC category 8520 (Toilet Soap, Shaving Preparations, And Dentifrices), indicating the broad nature of the requested items. While the total purchase order amount is not specified, the solicitation suggests a comprehensive procurement of hospitality and personal care products for the laboratory.