Missoula IDT Lodging Jul-Aug-Sept

STATEMENT OF WORK
STATEMENT OF WORK

3.1. ROOM REQUEST BREAKDOWN
B Co 163rd CAV
July
22 July 2016 (Friday) 54 double rooms

August
19 Aug 2016 (Friday) 10 double rooms

September
9 Sept 2016 (Friday) 63 double rooms
10 Sept 2016 (Saturday) 63 double rooms

631st (-) Chem
July
22 July 2016 (Friday) 8 double rooms

September
9 September 2016 (Friday) 29 double rooms
9 September 2016 (Friday) 1 single room
10 Sept 2016 (Saturday) 29 double rooms
10 Sept 2016 (Saturday) 1 single room

Det 1 E Co 145th FSC
July
21 July 2016 (Thursday) 5 double rooms
21 July 2016 (Thursday) 1 single room

August
12 August 2016 (Friday) 5 double rooms
12 August 2016 (Friday) 1 single room

September
9 Sept 2016 (Friday) 13 double rooms
10 Sept 2016 (Saturday) 13 double rooms

3.2. ROOM REQUEST TOTAL ROLLUP
Total for July
21 July double rooms - 5
21 July single rooms - 1
22 Jul double rooms - 62
DOUBLE rooms - 67
SINGLE rooms - 1

Total for August
12 Aug double rooms - 5
12 Aug single rooms - 1
19 Aug double rooms - 10
DOUBLE rooms - 15
SINGLE rooms - 1

Total for September
9 Sept double rooms - 105
9 Sept single rooms - 1
10 Sept double rooms - 105
10 Sept single rooms - 1
DOUBLE rooms - 210
SINGLE rooms - 2

3.3. Each individual Unit POC will provide a Final Room Roster to the vendor no later than 24 hours prior to the first night of the scheduled stay. If a greater period of time is required it must be listed in the quote submitted.

3.4. All rooms will be non-smoking.

3.5. The facility is not undergoing renovation or remodeling during the time of the scheduled stay.

3.6. The facility will be within a reasonable distance from the MTARNG armory or place of work.

3.7. Rooms will be based on double occupancy. Double occupancy will be based on gender. Male and female Soldiers will not share rooms unless they are legally married and both Soldiers are in IDT, UTA or SUTA status within the same unit.

3.8. The facility shall provide sleeping amenities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy.

3.9. Rooms shall have either: two double/queen beds for double occupancy, or one queen/king size bed for single occupancy.

3.10. The facility must meet all State and Federal Health and Safety Requirements.

3.11. The facility shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses will be replenished by the vendor and garbage removed from trash cans on a daily basis.

3.12. Fire and Safety. The contractor's facility shall comply with applicable fire and safety codes and regulations.

3.13. Miscellaneous Services. The government will not be responsible for any miscellaneous charges incurred by Soldier outside the rate of the room. These services include but are not limited to the following: personal telephone charges, pay-per-view movies, room and internet service, meals in excess of the contract requirements, property damage and or theft, late checkouts and other such services.

3.14. The facility shall explain to the occupants upon check-in that miscellaneous services are not covered by this contract and are payable by the occupants.

3.15. No pets are to be allowed in government purchased rooms.

 

SUBMISSION OF QUOTES
SOLICIATION - Request for Quote
July, August & September Lodging for Montana Army National Guard (MTARNG) located in Missoula, MT

The Montana Army National Guard requests a quote for lodging in support of three (3) Military units (B Co 163rd CAV, Det 1 E Co 145th FSC, & 631st Chem Co) who conduct weekend drills in Missoula, MT (9383 Running W Rd).

The Government will award a Firm Fixed Price (FFP) contract resulting from the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government using lowest price technically acceptability method. If quotes from offerors are found to be technically acceptable in accordance with this solicitation, price will be the determining factor.

This is a Small Business Set-aside under the National American Industry Classification System (NAICS) code 721110, "Hotels (except Casino Hotels) and Motels".

1. SOLICITATION INFORMATION

1.1. Quote shall be submitted by email ONLY and sent to adam.d.sackman.mil@mail.mil. Questions regarding this solicitation can be emailed to the same email address above or phone 406.324.3407.

1.2. SUSPENSE DATE for quotes is 10 June 2016, 2:00pm MST.
1.2.1. It is the Offeror's responsibility to verify Government has received your quote.

2. INSTRUCTIONS TO OFFERORS

2.1. Quotes must be based on a per room rate and also include the total lodging price for all units.

2.2. Per 42.14.304 from the Montana Department of Revenue, (http://www.mtrules.org/gateway/ruleno.asp?RN=42%2E14%2E304) Soldiers are not required to pay the lodging facility sales and use tax.

2.3. Any additional costs or local sales tax shall be inclusive of the per room rate and not listed separately. General amount descriptions such as "plus taxes/fees" or "including taxes" will not be paid or considered as part of the per room rate.

2.4. Vendor SHALL invoice for only rooms used providing the G4 Lodging Manager gives final room roster to hotel 24 hours prior to check in. If 24 hour Notice of Cancellation is not sufficient, please annotate this information in your quote.
2.4.1**Slight adjustments to numbers may occur, the MTARNG has made every effort possible to make sure of the accuracy of the dates and numbers however unforeseen events and circumstances may cause changes in both dates and numbers.

2.5. All changes inquiries and concerns shall go through the Contract Specialist or the G4 Lodging Manager.
2.5.1. NO changes shall be made without prior approval of Contract Specialist.

2.6. Prior to Contract award the business must be registered in System for Award Management (SAM) website http://www.sam.gov. Registration is free and assistance can be provided by the Montana Procurement Technical Assistant Centers (PTAC), http://www.montanaptac.org/.

2.6.1. If SAM registration is not in progress or sufficient progress is not made in a timely manner, the business may be deemed technically not acceptable for contract award.

2.7. This requirement will be invoiced and paid using Wide Area Work Flow at https://wawf.eb.mil.