Minnesota NRCS All Employee Meeting Conference Venue Procurement
Cancelled Solicitation Posted
- Solicitation number
- 12FPC125Q0007
- Agency
-
Farm Production and Conservation
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Nisswa, Minnesota, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture's Natural Resources Conservation Service (NRCS) is seeking a conference venue for its Minnesota All-Employee Meeting to be held from April 8-10, 2025, near Nisswa, Minnesota. The solicitation requires a facility within 6 miles of Nisswa capable of accommodating 350 employees with comprehensive meeting space, including a large assembly room, 4-5 breakout rooms, dining facilities, and overnight lodging. The procurement will be awarded on a lowest-price technically acceptable basis, with firms required to submit quotes by January 11, 2025, at 10:00 AM CT. Potential bidders must submit any questions about the solicitation by January 4, 2025, at 10:00 AM CT. The venue must provide complimentary parking and WiFi, AV equipment, and light refreshments within GSA per diem limits, with specific requirements for meeting room configurations and catering services.
The contract is 100% set aside for small businesses under NAICS code 721110 (Hotels and Motels), with a size standard of $40 million. The venue must offer rooms at standard GSA FY25 per diem rates, with individual attendees responsible for their own meal and lodging expenses. The three-day event will include registration, general sessions, breakout meetings, meals, and evening social activities. While no specific contract value is disclosed, the solicitation indicates pricing for conference setup, AV equipment, and light refreshments, with per-person refreshment costs not to exceed $13.60 per day. The place of performance is specifically located in Nisswa, Minnesota (ZIP code 56468), and the contract is classified under the Product Service Code X1AB for conference space and facilities leasing.
Notice text
NRCS Minnesota requires a conference venue within 6 miles of Nisswa, Minnesota for an All-Employee Meeting starting on Tuesday, April 08, 2025, and ending on Thursday, April 10, 2025. Venue must be able to accommodate 350 people for meeting rooms, breakout sessions, breaks, dining, evening team building activities, and overnight lodging. See attached solicitation document for requirement details.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation 12FPC125Q0007.pdf | ||
| J.1 Solicitation Attach A Price Schedule_12FPC125Q0007.xlsx | XLSX spreadsheet |
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