Minneapolis VAMC Sterile Instrument Maintenance Solicitation Notice

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23 is seeking surgical instrument maintenance and repair services for the Minneapolis Veterans Health Administration Health Care System through solicitation 36C26325Q0868. The procurement covers preventative maintenance and repair of surgical instrument sets across various medical specialties including neurosurgery, orthopedics, cardiothoracic, and urology, with requirements for a digital inventory tracking system and maintaining instrument quality to original manufacturer specifications. Contractors must provide same-day turnaround for critical instrument sets and within seven days for routine sets, maintain a mobile repair lab, and comply with CDC, HSPA, AORN, and other healthcare standards. The evaluation will use a Lowest Price Technically Acceptable (LPTA) methodology focusing on technical capability and lowest pricing. Questions are due by August 27, 2025, at 5:00 PM Central Time, with proposal submissions due September 5, 2025, at 5:00 PM Central Time.

This solicitation does not utilize any set-aside designations and is unrestricted to all qualified contractors. The contract structure is an indefinite-quantity, firm-fixed-price arrangement with a minimum guarantee of $1,000 and a maximum ceiling of $1,100,000. The contract includes a base period and four option years running from September 2025 through September 2030, providing up to five years of potential service delivery. Services will be performed at the Minneapolis VAMC facility located in Minneapolis, Minnesota 55417. The contractor will be responsible for maintaining comprehensive documentation and providing quarterly or monthly invoicing as specified in the contract requirements.