Mindfulness Coaching Services Revised 12/06/24
Closed Solicitation Posted
- Solicitation number
- 75F40125Q00034
- Agency
-
Food and Drug Administration
Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 611430 Professional and Management Development Training
- Place of performance
- Rockville, Maryland, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Food and Drug Administration (FDA) is seeking evidence-based mindfulness coaching services designed to enhance personal psychological health and performance for its employees. The solicitation, numbered 75F40125Q00034, requires a contractor to provide four primary tasks: 12-week mindfulness coaching cohorts, mindfulness workshops, introduction to mindfulness seminars, and 21-day meditation challenges. All services must be delivered virtually via FDA-hosted Zoom meetings and require key personnel with an 8-week Mindfulness-Based Stress Reduction (MBSR) certification. The evaluation criteria will assess the contractor's technical approach, key personnel qualifications, relevant experience, and past performance, with technical factors being more important than price. Critical dates include a November 21, 2024 deadline for submitting questions and a December 12, 2024 proposal submission deadline at 10:00am ET via email.
This acquisition is a small business set-aside with a $15 million size standard under NAICS code 611430 for Professional and Management Development Training. The contract will be a firm-fixed price with a 12-month period of performance, covering services to be delivered in the Rockville, MD area. While no incumbent contractor is mentioned, the solicitation indicates this is a new requirement with specific service parameters, including group coaching sessions for 3-25 participants per cohort, six 75-minute workshops, two 75-minute introductory seminars, and two 21-day meditation challenges supporting up to 50 participants. The government will evaluate proposals comprehensively, requiring contractors to demonstrate empirically backed mindfulness principles and provide measures to assess participant behavioral change. The ultimate goal is to select a contractor that can most effectively deliver high-quality, evidence-based mindfulness training to FDA employees.
Notice text
2 versions
Update #2 · Latest ·
** Amendment One is being issued to provide the responses to the questions that were received by FDA on or before 10:00am on November 21, 2024. Attachment 1 – Statement of Work and Attachment 2 – Pricing Spreadsheet has been revised. The due date for all quotes remains December 12, 2024 @ 10:00am. **
Contracting Office Address: 10903 New Hampshire Avenue W02/3rd Floor Silver Spring, MD, 20903
Solicitation Number: 75F40125Q00034
Subject: MindfulnessCoaching Services
Product Service Code: U008-Education/Training-Training Curriculum Development
NAICS Code: 611430
Response Date: 10:00am ET on 12/12/2024due via email to the Primary Point of Contact listed in the sam.gov webpage for this combined synopsis-solicitation.
Description: The Food and Drug Administration is seeking evidence-based mindfulness training and coaching services designed to enhance personal psychological health and performance for FDA employees.
(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) This acquisition is issued as a Request for Quote (RFQ) 75F40125Q00034.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07 dated September 30, 2024.
(iv) For purposes of this acquisition, the associated NAICS code is 611430. This requirement is set aside for small businesses and the small business size standard is $15 million.
(v) Line-Item Structure:The following is the line-item that must be reflected in the Offeror’s quote:
0001: Task One: 12-week mindfulness coaching cohorts
0002: Task Two: Mindfulness Workshops
0003: Task Three: Introduction to Mindfulness Seminars
0004: Task Four: 21-Day Meditation Challenges
(vi) Specifications/Requirement:Refer to Attachment 1 – Statement of Work
(vii) Delivery:All deliverables of customized training must be provided via email to the Contracting Officer Representative and the technical point of contract via email. All training must be performed via an FDA Hosted Zoom meeting for all participants.
(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services applies to this acquisition. The following addenda have been attached to this clause. (Attachment 4)
(ix) The provision of 52.212-2 Evaluation – Commercial products and Commercial Services apples to this acquisition.
The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
The following phases shall be used to evaluate offers:
Phase 1 – Technical Approach/Key Personnel
Sub factor 1: The contractor’s ability to demonstrate how to incorporate evidence-based (empirically backed) mindfulness principles that support performance and resilience into their training and coaching.
Sub Factor 2: The contractor’s ability to provide measures to assess behavioral change for participants in cohort tasks (Task 4:1 and Task 4.4 in the SOW).
Sub Factor 3: A key personnel that will be performing the training must have obtained an 8-week training certification in Mindfulness Based Stress Reduction (MBSR).
Phase 2 – Relevant Experience
The contractor's background, experience, and qualifications will be assessed to determine the likelihood that that contractor can successfully perform the contract requirements and the degree of the risk of non-performance.
Phase 3 – Past Performance
The contractor's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, level of communication between the contracting parties, proactive management and customer satisfaction.
Phase 4 – Price
The contractor’s price must be determined to be fair and reasonable.
The contractor must obtain an acceptable rating to proceed to the next phase of the evaluation process. Failure to provide a pass rating in phase one will deem your quote as unacceptable and the offeror will not be considered for award. The basis of the award is a best value for the government. Technical approach/key personnel, relevant experience and past performance is more important than price.
(x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations (Attachment 8) with its offer or a screenshot of the FAR 52.212-3 information at www.sam.gov.
(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. The following additional FAR clauses cited in this clause are applicable:
52.222-3, CONVICT LABOR (JUN 2003)
52.222-21, PROHIBITION OF SEGREGATED FACILITIES (APR 2015)
52.222-26, EQUAL OPPORTUNITY (SEP 2016)
52.222-36, EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)
52.222-41 SERVICE CONTRACT LABOR STANDARDS (AUG 2018)
52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)
52.222-50, COMBATING TRAFFICKING IN PERSONS (NOV 2021)
52.225-3, BUY AMERICAN-FREE TRADE AGREEMENTS-ISRAELI TRADE ACT (NOV 2023)
52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)
52.232.33, PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
(xiii) The following additional contract requirement(s) or terms and conditions apply:
CLAUSES
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)
52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)
PROVISIONS
52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)
52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)
52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)
AGENCY CLAUSES
352.222-70 CONTRACTOR COOPERATION IN EQUAL EMPLOYMENT OPPORTUNITY INVESTIGATIONS (DEC 2015)
352.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS
352.239-73 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY NOTICE (DEC 2015)
(xiv) This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as not applicable (N/A).
(xv) Date, Time, and Place offers are due: 10:00am ET on 12/12/2024due via email to Michele Jackson at Michele.Jackson@fda.hhs.gov
(xvi) Name and Telephone Number of the Individual to Contact for Information Regarding the Solicitation: Michele Jackson, Michele.Jackson@fda.hhs.gov 301-796-6686 (Only emails are permitted)
(xvii) ** Removed**
(xviii) All Past Performance Information must be submitted on or before December 12, 2024 @ 10am.
Update #1 ·
Contracting Office Address: 10903 New Hampshire Avenue W02/3rd Floor Silver Spring, MD, 20903
Solicitation Number: 75F40125Q00034
Subject: MindfulnessCoaching Services
Product Service Code: U008-Education/Training-Training Curriculum Development
NAICS Code: 611430
Response Date: 10:00am ET on 12/12/2024due via email to the Primary Point of Contact listed in the sam.gov webpage for this combined synopsis-solicitation.
Description: The Food and Drug Administration is seeking evidence-based mindfulness training and coaching services designed to enhance personal psychological health and performance for FDA employees.
(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) This acquisition is issued as a Request for Quote (RFQ) 75F40125Q00034.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07 dated September 30, 2024.
(iv) For purposes of this acquisition, the associated NAICS code is 611430. This requirement is set aside for small businesses and the small business size standard is $15 million.
(v) Line-Item Structure:The following is the line-item that must be reflected in the Offeror’s quote:
0001: Task One: 12-week mindfulness coaching cohorts
0002: Task Two: Mindfulness Workshops
0003: Task Three: Introduction to Mindfulness Seminars
0004: Task Four: 21-Day Meditation Challenges
(vi) Specifications/Requirement:Refer to Attachment 1 – Statement of Work
(vii) Delivery:All deliverables of customized training must be provided via email to the Contracting Officer Representative and the technical point of contract via email. All training must be performed via an FDA Hosted Zoom meeting for all participants.
(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services applies to this acquisition. The following addenda have been attached to this clause. (Attachment 4)
(ix) The provision of 52.212-2 Evaluation – Commercial products and Commercial Services apples to this acquisition.
The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
The following phases shall be used to evaluate offers:
Phase 1 – Technical Approach/Key Personnel
Sub factor 1: The contractor’s ability to demonstrate how to incorporate evidence-based (empirically backed) mindfulness principles that support performance and resilience into their training and coaching.
Sub Factor 2: The contractor’s ability to provide measures to assess behavioral change for participants in cohort tasks (Task 4:1 and Task 4.4 in the SOW).
Sub Factor 3: A key personnel that will be performing the training must have obtained an 8-week training certification in Mindfulness Based Stress Reduction (MBSR).
Phase 2 – Relevant Experience
The contractor's background, experience, and qualifications will be assessed to determine the likelihood that that contractor can successfully perform the contract requirements and the degree of the risk of non-performance.
Phase 3 – Past Performance
The contractor's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, level of communication between the contracting parties, proactive management and customer satisfaction.
Phase 4 – Price
The contractor’s price must be determined to be fair and reasonable.
The contractor must obtain an acceptable rating to proceed to the next phase of the evaluation process. Failure to provide a pass rating in phase one will deem your quote as unacceptable and the offeror will not be considered for award. The basis of the award is a best value for the government. Technical approach/key personnel, relevant experience and past performance is more important than price.
(x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations (Attachment 8) with its offer or a screenshot of the FAR 52.212-3 information at www.sam.gov.
(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. The following additional FAR clauses cited in this clause are applicable:
52.222-3, CONVICT LABOR (JUN 2003)
52.222-21, PROHIBITION OF SEGREGATED FACILITIES (APR 2015)
52.222-26, EQUAL OPPORTUNITY (SEP 2016)
52.222-36, EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)
52.222-41 SERVICE CONTRACT LABOR STANDARDS (AUG 2018)
52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)
52.222-50, COMBATING TRAFFICKING IN PERSONS (NOV 2021)
52.225-3, BUY AMERICAN-FREE TRADE AGREEMENTS-ISRAELI TRADE ACT (NOV 2023)
52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)
52.232.33, PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
(xiii) The following additional contract requirement(s) or terms and conditions apply:
CLAUSES
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)
52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)
PROVISIONS
52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)
52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)
52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)
AGENCY CLAUSES
352.222-70 CONTRACTOR COOPERATION IN EQUAL EMPLOYMENT OPPORTUNITY INVESTIGATIONS (DEC 2015)
352.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS
352.239-73 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY NOTICE (DEC 2015)
(xiv) This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as not applicable (N/A).
(xv) Date, Time, and Place offers are due: 10:00am ET on 12/12/2024due via email to Michele Jackson at Michele.Jackson@fda.hhs.gov
(xvi) Name and Telephone Number of the Individual to Contact for Information Regarding the Solicitation: Michele Jackson, Michele.Jackson@fda.hhs.gov 301-796-6686 (Only emails are permitted)
(xvii) All Questions must be submitted on or before 10am on November 21, 2024, using Attachment 5 – Questions template via email to Michele.Jackson@FDA.hhs.gov. Please include in the subject of the email your company name and "Questions for Mindfulness Coaching Services"
(xviii) All Past Performance Information must be submitted on or before December 12, 2024 @ 10am.
Files
| File | Type | Posted |
|---|---|---|
| FDA Responses to Questions Mindfulness Coaching Services .xlsx | XLSX spreadsheet | |
| Attachment 2 - Pricing Table Rv 120424.xlsx | XLSX spreadsheet | |
| Attachment 1 - Statement of Work rv 120424.docx | DOCX document | |
| 75F40125Q00034 Amendment One Executed.pdf | ||
| Attachment 1 - Statement of Work.docx | DOCX document | |
| SF -18 Sol_75F40125Q00034.pdf | ||
| Attachment 2 - Pricing Table .xlsx | XLSX spreadsheet | |
| Attachment 4 - Instructions to Contractors.docx | DOCX document | |
| Attachment 6 - Past Performance Questionaire.doc | DOC document | |
| Attachment 7 - 52-212-4 Contract-Terms-and-Conditions.docx | DOCX document | |
| Attachment 8 52-212-3-Offeror-Representations-and-Certifications.pdf | ||
| Attachment 3 - 52-212-5-Contract-Terms-and-Conditions-Required-To-Implement-Statutes-or-Executive-Orders.docx | DOCX document | |
| Attachment 5 - Questions Template.xlsx | XLSX spreadsheet |
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