Milestone Server Replacement - Dell or equivalent server grade hardware

The Drug Enforcement Administration (DEA) through its System Security Unit (ISPA) is seeking to procure server hardware to replace 16 recording servers that support their video surveillance system (VSS) across DEA facilities domestically and in U.S. territories. The procurement requires Dell or equivalent server-grade hardware that must meet specific technical specifications including Windows Server 2022, minimum 16GB RAM, 2x1GbE LAN ports, Energy Star compliance, and a five-year warranty with next-day onsite service. The servers must support the Milestone XProtect video surveillance system with 30-day video retention capabilities and operate independently from the management server while complying with NDAA and Trade Agreements Act regulations. Vendors must provide capabilities statements and proof of their ability to fulfill the Statement of Work requirements. The pre-solicitation notice was posted on July 9, 2025, with responses due by July 16, 2025.

This opportunity does not utilize any set-aside designation and is open to all qualified vendors. The contract will span one year from September 1, 2025, through August 31, 2026, with all servers to be delivered to DEA headquarters in Springfield, VA. The total server configuration includes various RAID 5 configurations with 9 servers requiring 16TB capacity, 5 servers requiring 24TB capacity, 1 server requiring 64TB capacity, and 1 server requiring 96TB capacity. No incumbent contractor or current service provider is mentioned in the available documentation. The procurement represents a phased upgrade and replacement initiative designed to modernize the DEA's video surveillance recording infrastructure over the contract period.