Medical Terminology and coding Training

The Department of Veterans Affairs Strategic Acquisition Center Frederick is seeking instructor-led medical terminology and coding training services for Government employees and supervisors at the VA Financial Services Center who process medical claims. The training must provide fundamental understanding of medical terminology, medical codes, and 13 core competencies essential to medical claims processing, with curriculum designed for participants with little or no prior experience while incorporating adult learning principles and innovative instructional strategies. Key contract requirements include delivery of both in-person training (at the Austin, Texas location accommodating up to 20 students per class) and simultaneous virtual training via Microsoft Teams or Cisco Webex, with classes running 8:00 AM to 4:00 PM Central Time for no more than five days per session. The contractor must employ a qualified instructor holding current certifications such as CPC, CCA, CCS, RHIT, or RHIA, and must deliver all course materials 3-5 business days before training and submit course agendas and syllabi at least 10 business days prior to instruction. Evaluation criteria include knowledge assessments averaging 80%, student satisfaction ratings of 4.0 out of 5.0, 95% positive feedback on virtual delivery effectiveness, on-time material delivery, 98% schedule adherence, and instructor professionalism with no more than one substantiated complaint per class. The response deadline for this Sources Sought Notice is April 20, 2026 at 10:00 AM Eastern Time, with responses limited to 10 pages in 12-point Times New Roman font submitted to Christina Brown and Justin Cole at the VA.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 611430 (Professional and Management Development Training). The base contract period runs from October 1, 2026 through September 30, 2027, requiring a minimum of four training classes during the initial period with two additional optional classes, and includes one option period for up to four additional classes. While no current incumbent or specific budget range is identified in the notice, the Government anticipates awarding a Firm-Fixed-Price contract, though alternative contract types may be considered based on vendor responses to the Sources Sought inquiry. All contractor personnel will require a Tier 1 background investigation (NACI), and instructors must submit biographical information at least five business days before training begins. Vendor responses must address 40 detailed questions covering company qualifications, instructor certifications, delivery capabilities, curriculum alignment with the Performance Work Statement competencies, achievement of established performance standards, and rough-order-of-magnitude pricing, providing the Government with market information to inform the formal solicitation strategy.