Medical Research Patient Photography

Acquisition Description:

This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested.

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-04.

The North American Industry Classification System (NAICS) code for this procurement is

512110 - Motion Picture and Video Production; Size standard: $40,000,000. The requirement is being competed as full an open competition and is SET ASIDE for small businesses.

The Solicitation number is RFQ-CC-25-004581 and the solicitation is issued as a Request for Quotes (RFQ).

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The National Institutes of Health Clinical Center (NIH-CC or Program) is the clinical research facility of the NIH.  As a national resource, it provides the protocol-specific patient care, services, training and environment needed to initiate and support the clinical research sponsored by the individual NIH Institutes. The NIHCC employs approximately 2,000 employees, across 30 different departments.  The NIHCC Complex consists of 3.5 million square feet in three congruent buildings on the NIH campus and off campus lease space.  It is a complex environment which consists of biomedical research laboratories, a 200-bed clinical research hospital, 90 bed day-hospital stations, outpatient clinics, diagnostic and treatment areas, animal care and public waiting areas.

Program requires professional Medical Research Patient Photography services for the NIHCC. The Patient Support Services Department currently has one (1) part-time position to be filled by contract staff on an ongoing basis. These services will be performed in a variety of locations throughout the NIHCC.

Vendors shall submit a capability statement and resume(s) that allows our office to sufficiently evaluate their technical capabilities. Please see the attached Statement of Work for details. Vendors must be small businesses under this NAICS code.

Place of Performance or Delivery:

Period of Performance: 03/28/2025 – 03/27/2026

Place of Performance:

NIH-CC

10 Center Drive

NIHBC 10-CRC, Room 1-5649

Bethesda, MD 20892

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The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEPT 2023)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (DEC 2022)

FAR 52.204-7 System for Award Management (OCT 2018)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)

52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (DEC 2022)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (SEP 2023)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)

52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm.

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov). Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

The government intends to award a “firm fixed price” order (in the form of a PO, IDIQ, or BPA) to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. The government will evaluate quotes to determine the proposal that conforms to the solicitation and presents the best value to the government (eg. the most advantageous to the Government based on price, performance, availability of funds, etc.). The award will be made based on technical capability to meet the requirements/technical factors, price, and past performance.

Submission shall be received not later than 03/26/2025 by @ 11:00 AM EST.

Offers may be emailed to Lu Chang at <lu-chang.lu@nih.gov> by the date and time stated above.

Late submission shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency. Any questions or concerns regarding this solicitation should be forwarded in writing via email to the respective contacts above.

Offers shall include RFQ number in the subject line (RFQ-CC-25-004581).

Offers shall also include the price, delivery timeframes (if applicable), and any other required documentation/information as mentioned above. Offers that do not meet these requirements may be excluded from consideration.