Medical records storage
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W81K0425QA033
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 484110 General Freight Trucking, Local
- Place of performance
- Fort Bragg, North Carolina 28310, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command, through the Health Readiness Contracting Office at Womack Army Medical Center (WAMC), is seeking a contractor to provide medical records storage services at Fort Bragg, North Carolina. The contractor must provide a storage facility capable of storing at least 5,358 boxes of medical records, with the quantity subject to change during the contract term. Key requirements include storing records in a ventilated area on individual shelves (not palletized), maintaining HIPAA compliance, and providing pick-up and delivery services to WAMC and five outlying medical clinics on Fort Bragg. The contractor must also index charts and complete DA 200 forms for each box, with the ability to retrieve records within four hours of notification during normal working hours. The solicitation uses a Lowest Price Technically Acceptable (LPTA) evaluation method, with proposals due by September 12, 2025 at 3:00 PM EST.
This opportunity is set aside for Women-Owned Small Businesses (WOSB) and requires the contractor to be located within a 10-mile radius of Fort Bragg. The contract will be structured as a firm fixed-price agreement running from October 1, 2025 to September 30, 2026, with potential for two additional option years. The solicitation includes six contract line items covering storage, pick-up and delivery services, chart indexing, and documentation requirements. Services must be performed at Fort Liberty (formerly Fort Bragg), North Carolina 28310, with the contractor responsible for furnishing all necessary labor, materials, and equipment. The contractor must also be prepared to destroy medical records when authorized by WAMC, all while ensuring strict adherence to privacy standards throughout the storage and handling process.
Notice text
Health Readiness Contracting Office, (HRCO), East Services Branch (ESB), Womack Army Medical Center, WAMC, Fort bragg, NC 28310 Has a requirement for a Firm Fixed Price (FFP) contract for a Contractor to provide a storage facility capable of storing at least 5,358 boxes of medical records. If applicable Contractor must pick up initial boxes to store at their facility. The quantity of boxes may increase or decrease during the term of the contract. Contractor must store records in ventilated area. Boxes of records must be stored on shelves individually, not palletized
All medical records belong to Womack Army Medical Center (WAMC). Contractor must be able to pick-up and deliver medical records to WAMC, and five outlying medical clinics located on Fort Bragg, North Carolina 28310.
The contractor shall furnish all labor, material, and equipment necessary to store, pick-up, deliver, or destroy (when authorized by WAMC) medical records on an on-call basis and supervised to ensure privacy standards are adhered to. Please advise if you can provide the required services and if you are a small or large business. Interested party must be within a 10-mile radius of Fort Bragg.
Please see the full Solicitation attached.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation - W81K0425QA033.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Medical records storage | Award Notice | |
| This notice | Solicitation | |
| Medical records storage | Pre-Solicitation |
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