Medical records storage
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- W81K0425QA033
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 484110 General Freight Trucking, Local
- Place of performance
- Fort Bragg, North Carolina 28310, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command through the Health Readiness Contracting Office at Fort Bragg, North Carolina is seeking contractors to provide medical records storage services for Womack Army Medical Center. The procurement involves storing a minimum of 5,358 boxes of medical records in a ventilated facility with individual shelf storage rather than palletized arrangements. Contractors must be located within a 10-mile radius of Fort Bragg and provide comprehensive services including pickup, delivery, storage, and authorized destruction of medical records for WAMC and five outlying medical clinics on base. The government intends to award a Firm Fixed Price contract and requires contractors to indicate whether they are small or large businesses when responding. Interested parties must submit their responses by August 29, 2025 at 4:00 PM Eastern Standard Time to the designated contract specialist and contracting officer via email only.
This sources sought notice does not indicate any set-aside designation and no current contractors or incumbents are mentioned in the solicitation. While specific budget ranges are not disclosed, the contract will operate on a firm fixed price basis with services provided on an on-call basis as needed. The initial storage requirement is for at least 5,358 boxes, though the government notes this quantity may fluctuate during the contract term. The period of performance is scheduled for one year from October 1, 2026 through September 30, 2026. The contractor must furnish all necessary labor, materials, and equipment while ensuring compliance with privacy standards for medical records handling. Geographic proximity is a critical requirement, as contractors must demonstrate they can operate within the specified 10-mile radius of Fort Bragg.
Notice text
SOURCES SOUGHT NOTICE
Health Readiness Contracting Office (HRCO)
Fort Bragg, NC 28310
REF#: W81K0425QA033
TITLE: Medical Records Storage
NAICS: 484110 - General Freight Trucking, Local
Period of Performance: 1 October 2026 – 30 September 2026
The Government intends to solicit, negotiate and award a Firm Fixed Price (FFP) contract for a Contractor to provide a storage facility capable of storing at least 5,358 boxes of medical records. If applicable Contractor must pick up initial boxes to store at their facility. The quantity of boxes may increase or decrease during the term of the contract. Contractor must store records in ventilated area. Boxes of records must be stored on shelves individually, not palletized
All medical records belong to Womack Army Medical Center (WAMC). Contractor must be able to pick-up and deliver medical records to WAMC, and five outlying medical clinics located on Fort Bragg, North Carolina 28310.
The contractor shall furnish all labor, material, and equipment necessary to store, pick-up, deliver, or destroy (when authorized by WAMC) medical records on an on-call basis and supervised to ensure privacy standards are adhered to. Please advise if you can provide the required services and if you are a small or large business. Interested party must be within a 10-mile radius of Fort Bragg.
The point of contact for this requirement is Ms. Cynthia Richardson-Rhone (Contract Specialist), cynthia.a.richardson-rhone.civ@health.mil and the Contracting Officer, Major Jason Holck at jason.t.holck.mil@health.mil. No telephonic requests will be responded to. Closing date for this action is 29 August 2025, 4:00 PM Eastern Standard Time (EST).
Notice history
| Notice | Type | Posted |
|---|---|---|
| Medical records storage | Award Notice | |
| Medical records storage | Solicitation | |
| This notice | Pre-Solicitation |
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