Medical Records Reviews for NNMC
Closed Special Notice Posted
- Solicitation number
- NOI-GSU-26-0006
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541618 Other Management Consulting Services
- Place of performance
- Gallup, New Mexico 87301, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service, Northern Navajo Medical Center (NNMC) in Shiprock, New Mexico issued a sole-source justification notice on June 17, 2026 for medical records review and physician peer evaluation services with a response deadline of July 17, 2026; the intended awardee is Hardenbergh Group Inc. under a $19 million contract (NAICS 541618). NNMC intends to sole-source rather than compete this requirement.
The contractor will provide independent, board-certified physician reviewers to conduct Initial Professional Practice Evaluations (IPPE), Ongoing Professional Practice Evaluations (OPPE), and professional practice reviews for inpatient and outpatient medical records across fourteen clinical disciplines, including Emergency Medicine, Pediatrics, Internal Medicine, Rheumatology, Family Medicine, General Surgery, Obstetrics and Gynecology, Orthopedics, Podiatry and Wound Care, Optometry, Neurology, Pathology, Radiology, Rehabilitation Services, and Psychiatry. Reviewers must be free from conflicts of interest and qualified in the applicable specialty. NNMC expects approximately 500–600 chart reviews over three contract years (May 2026–May 2029), with urgent reviews completed within one week and routine reviews within twenty-one days of record receipt. The contractor must maintain HIPAA Business Associate compliance, secure handling of protected health information, and direct communication between hospital leadership and designated reviewers. All reviews must assess whether provider care and documentation meet the applicable specialty standard of care. Performance standards require 100 percent board certification of staff, 100 percent compliance with standards of care, and complete documentation with conclusions for each review.
Notice text
2 versions
Update #2 · Latest ·
The Indian Health Service, Northern Navajo Medical Center (NNMC), located in Shiprock, New Mexico intends to negotiate a sole source award with Hardenbergh Group Inc. The North American Industry Classification System or NAICS code is 541618 Other Management Consulting Services $19M.
The required services include independent physician peer review, Initial Professional Practice Evaluations (IPPE), Ongoing Professional Practice Evaluations (OPPE), and professional practice reviews for inpatient and outpatient medical records. The contractor shall provide board-certified physician reviewers who are independent, free from conflicts of interest, and qualified in the applicable specialty under review. Reviews may be required in multiple clinical disciplines, including but not limited to Emergency Medicine, Pediatrics, Internal Medicine, Rheumatology, Family Medicine, General Surgery, Obstetrics and Gynecology, Orthopedics, Podiatry and Wound Care, Optometry, Neurology, Pathology, Radiology, Rehabilitation Services, and Psychiatry.
The contractor must be capable of performing timely medical record reviews, including urgent reviews with completion generally required within twenty-one (21) days of receipt of records. The contractor shall facilitate direct communication between hospital leadership and designated physician reviewers, provide reviewer qualifications and curriculum vitae upon request, and maintain established review procedures. All reviews must assess whether the provider's care and documentation meet the applicable specialty standard of care.
The contractor shall comply with all applicable privacy and confidentiality requirements, including HIPAA Business Associate obligations, maintain secure handling of protected health information, and ensure proper disposition of records following completion of reviews. The contractor shall also maintain the ability to provide additional review-related services as mutually agreed upon by the parties and assume responsibility for the professional performance of its physician reviewers.
Period of Performance:
Base: 12 months
1st Option Year: 12 months
2nd Option Year: 12 months
In accordance with principles of RFO 12.102(a) Sole Source Justification may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization). Hardenbergh Group Inc. has provided medical records review for Inpatient and Outpatient Department at Northern Navajo Medical Center.
This notice of intent is not a request for quotations, and a solicitation will not be issued in conjunction with the notice of intent. Any potential sources other than Hardenbergh Group Inc. may submit a capability statement via electronic email by 10:00 AM MDT on July 17, 2026. Any other form of communication will not be considered. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely with the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition or proceed with a single-source award.
The point of contact for this action is Melissa Lake, Contract Specialist and can be reached at Melissa.Lake@ihs.gov
**Please forward ALL correspondences to Shannon Seaboy, Contract Specialist at Shannon.Seaboy@ihs.gov**
Update #1 ·
The Indian Health Service, Northern Navajo Medical Center (NNMC), located in Shiprock, New Mexico intends to negotiate a sole source award with Hardenbergh Group Inc. The North American Industry Classification System or NAICS code is 541618 Other Management Consulting Services $19M.
The required services include independent physician peer review, Initial Professional Practice Evaluations (IPPE), Ongoing Professional Practice Evaluations (OPPE), and professional practice reviews for inpatient and outpatient medical records. The contractor shall provide board-certified physician reviewers who are independent, free from conflicts of interest, and qualified in the applicable specialty under review. Reviews may be required in multiple clinical disciplines, including but not limited to Emergency Medicine, Pediatrics, Internal Medicine, Rheumatology, Family Medicine, General Surgery, Obstetrics and Gynecology, Orthopedics, Podiatry and Wound Care, Optometry, Neurology, Pathology, Radiology, Rehabilitation Services, and Psychiatry.
The contractor must be capable of performing timely medical record reviews, including urgent reviews with completion generally required within twenty-one (21) days of receipt of records. The contractor shall facilitate direct communication between hospital leadership and designated physician reviewers, provide reviewer qualifications and curriculum vitae upon request, and maintain established review procedures. All reviews must assess whether the provider's care and documentation meet the applicable specialty standard of care.
The contractor shall comply with all applicable privacy and confidentiality requirements, including HIPAA Business Associate obligations, maintain secure handling of protected health information, and ensure proper disposition of records following completion of reviews. The contractor shall also maintain the ability to provide additional review-related services as mutually agreed upon by the parties and assume responsibility for the professional performance of its physician reviewers.
Period of Performance:
Base: 12 months
1st Option Year: 12 months
2nd Option Year: 12 months
In accordance with principles of RFO 12.102(a) Sole Source Justification may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization). Hardenbergh Group Inc. has provided medical records review for Inpatient and Outpatient Department at Northern Navajo Medical Center.
This notice of intent is not a request for quotations, and a solicitation will not be issued in conjunction with the notice of intent. Any potential sources other than Hardenbergh Group Inc. may submit a capability statement via electronic email by 10:00 AM MDT on July 17, 2026. Any other form of communication will not be considered. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely with the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition or proceed with a single-source award.
The point of contact for this action is Melissa Lake, Contract Specialist and can be reached at Melissa.Lake@ihs.gov
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work.pdf |
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