Medical Malpractice Tort Claim Peer Review Services

This is a sources sought notice prepared in accordance with the solicitation format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

The Division of Acquisition Policy (DAP) at the Department of Health and Human Services (HHS), Indian Health Service (IHS) wants to identify businesses that can provide the IHS Office Quality with services outlined in section (vi) below.

(ii) The solicitation number 75H70425R00001  is being issued as a Sources Sought Notice.

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06.

(iv) Pending sufficient industry responses, the Government intends to issue a combined synopsis/solicitation RFP following the closure of this sources sought notice. The NAICS code for the requirement is 541199, All Other Legal Services, with a small business size standard of $20.5M.

(vi) IHS seeks professional assistance with the following services requirement: Medical Malpractice Tort Claim Peer Reviews

*Associated Statement of Work is attached.

*Please ignore the specification of Rockville, MD as the Place of Performance. Any location within the USA is acceptable. The System for Award Management now requires a selection for the City and State. 

(vii) The period of performance will start from the Date of Award. Anticipated award is for a BASE + 4 Option Periods (annual). The work is to be performed from the Contractor site. The acceptance term for the services and deliverables to be provided is FOB Destination.

(viii) N/A

(ix) N/A

(x) N/A

(xi) N/A

(xii) N/A

(xiii) N/A

(xiv) N/A

(xv) Responses must be submitted by September 27, 2024, 10:30 P.M. (EST). Questions are not guaranteed to be responded to.

All responsible sources that are capable of performing the work (services and deliverables) outlined in the Statement of Work may submit a written response to this notice, which shall be considered by the Agency. General capability statements will be considered non-responsive and will not be accepted. Please submit these responses by e-mail using pdf or MSWord to Brendon Moran, Contracting Officer, Division of Acquisition Policy, at Brendon.Moran@ihs.gov. SUBMISSIONS WILL ONLY BE ACCEPTED VIA ELECTRONIC MAIL. Written responses will not be returned and will not be accepted after the due date. TELEPHONE CALLS WILL NOT BE ACCEPTED.

The Government requests interested parties (especially Buy Indian eligible vendors) submit a written response to this notice which includes:

1.  Company name and a brief description of their company's business size (i.e. annual revenues and employee size);

2.  Company point of contact, mailing address, telephone and fax numbers, DUNS number, and website address;

3.  Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with Government representatives;

4.  Business status (i.e., Small Business, SDB, 8(a), HUBZone, SDVOSB, WOB, American Indian/Alaska Native owned business, etc.).  Type of company is validated via the System for Award Management (SAM). All respondents must be registered on SAM located at https://www.sam.gov;

5.  The firm’s capability and experience in providing services as outlined above for this requirement. Brief overview of contractor and contractor staff qualifications/certifications (e.g. Board Certification, DEA Registration, National Practitioner Data Bank, Applicable Licensing, etc.);

6.  The firm’s capability and experience in providing medical malpractice tort claim peer review services;

7.  Description of same/similar services offered to the Government and to commercial customers (past or present). Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners;

8. The contractor must show their business has the pool of required physicians to successfully complete the requirements outlined above. This pool must include the following types of physicians: orthopedics, spine surgery, hand surgery, neurosurgery, neurology, cardiology, emergency medicine, pediatrics and all pediatrics sub-specialties, radiology and all radiology sub-specialties, internal medicine and all internal medicine sub-specialties.

9. Contractor’s methodology to complete tort claim peer reviews within the established 30-60 day turnaround time.

10.  Anticipated teaming arrangements (i.e. prime contractor/subcontractor, joint venture, mentor-protege relationship, etc.);

11.  Applicable GSA Schedule number or other available procurement vehicle, if applicable;

12.  Date Submitted.

Disclaimer and Important Notes:

This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE (www.SAM.gov). However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality:
No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

(xvi) The Indian Health Service Point of Contact for the solicitation is Brendon Moran, Contracting Officer, Division of Acquisition Policy. All questions regarding the solicitation must be emailed to Brendon.Moran@ihs.gov.