Medical Gases and Cylinders (Tiered) - VISN23

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 23, seeks quotes for medical gases and cylinders to support VA facilities across VISN 23, with quotes due August 29 at 17:00 CDT and technical questions due August 3. The procurement is a total SDVOSB set-aside conducted under tiered evaluation: Tier One for certified SDVOSBs, Tier Two for certified Small Businesses, and Tier Three for other than Small Businesses, with award proceeding to the next tier if the government determines award cannot be made at the current tier.

Place of performance encompasses 120+ VA facilities across North Dakota, South Dakota, Minnesota, Wisconsin, Iowa, Illinois, and Nebraska, including two large owned hospitals in Fargo (465,674 square feet) and Sioux Falls (65,874 square feet warehouse), a major facility in Minneapolis (1,391,093 square feet), and predominantly leased Community-Based Outpatient Clinics. The anticipated award is one firm fixed-price 5-year IDIQ contract beginning October 1, 2026, covering five ordering periods through September 2031.

The contract covers compressed medical air, oxygen, carbon dioxide, nitrogen, nitrous oxide, helium, and specialty medical gas mixtures conforming to United States Pharmacopoeia (USP) standards, FDA Current Good Manufacturing Practices (CGMP) regulations, and DOT transportation standards. The contractor must maintain a facility within service areas, provide both filled and contractor-owned cylinders, establish barcode-based cylinder tracking operational within 60 days of award, maintain a 95% fill rate, deliver within 24 hours for routine orders and one hour for emergencies, and submit monthly online inventory reports. Annual estimated volumes span 267 line items including 27,532 Walk-O2-Bout oxygen cylinders and emergency delivery services (22 same-day, 26 weekend/holiday deliveries).

Prospective offerors must be registered and current in SAM.gov at offer time. Technical capability, past performance, transition planning, and limitations on subcontracting documentation are required. The NAICS code is 325120 with a 1,200-employee size standard. Amendment 0001 (effective August 20) extended the quote deadline and modified the Statement of Work, facility locations, and pricing schedule; signed acknowledgment is required.