Medical gas cylinder rental and refill service

The Department of Veterans Affairs, Veterans Integrated Service Network 17, is conducting a sources sought notice for medical gas cylinder rental and refill services to support the Veterans Administration Texas Valley Coastal Bend Health Care System and affiliated clinics in the Rio Grande Valley. The procurement encompasses compressed medical gases including medical-grade air, nitrogen, nitrous oxide, oxygen, lung diffusion mixtures, carbon dioxide, and related products in K, E, and 20-pound cylinder sizes. Interested contractors must be classified under NAICS Code 325120 (Industrial Gas Manufacturing) with a small business size standard of 1,200 employees and must demonstrate capability to comply with United States Pharmacopeia and National Formulary specifications, FDA registration requirements, and Current Good Manufacturing Practice regulations. The evaluation will focus on qualified potential contractors and their socio-economic size classification to determine the appropriate acquisition method. Responses to this market research notice are due by February 11, 2026, at 12:00 PM Central Time and should be submitted to Contract Specialist Ivan Torres at ivan.torres1@va.gov, with the contracting office located in Duncanville, Texas and primary performance at the Harlingen Health Care Center in Harlingen, Texas.

This is a sources sought notice for market research purposes only and does not constitute a binding solicitation or commitment to award a contract, with no set-aside designations applied. The contract is structured as a firm fixed-price arrangement with a base period running from May 31, 2026, through May 30, 2027, followed by four optional one-year renewal periods extending through May 30, 2031. Contractors must be capable of delivering medical gases on an as-needed basis within 48 business hours of telephonic request, with delivery within 15 days of order at FOB destination to seven facilities across the Rio Grande Valley. Interested parties should submit company information, business size classification, SAM UEI number, capability statements, and details on current federal contracts; no specific budget range or award value is disclosed in this sources sought notice. The statement of work will specify monthly rental rates for contractor-owned cylinders and refill pricing for various gas types and cylinder sizes, with separate purchase orders for government-owned cylinder testing, repair, and disposal services.