36C25726Q0264 Sources Sought.pdf

MEDICAL GAS CYLINDER RENTAL AND REFILL SERVICE

SOURCES SOUGHT NOTICE

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 75137

SOLICITATION NUMBER* 36C25726Q0264

RESPONSE DATE/TIME/ZONE 02-11-2026 12pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6830

NAICS CODE* 325120

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137

POINT OF CONTACT*

Contract Specialist Ivan Torres ivan.torres1@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department Of Veterans Affairs Harlingen Health Care Center 2601 Veterans Drive Harlingen TX

POSTAL CODE 78550

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a source(s) sought notice for information purposes only and it is not a solicitation announcement or an obligation or commitment by the Government. This notice is intended strictly for market research. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 325120: Industrial Gas Manufacturing with small business size standards of 1,200 Employees. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is seeking medical cylinder gases for the Veterans Administration Texas Valley Coastal Bend Health Care System (VATVCBHCS) and clinics in accordance with the draft Statement of Work as show below.

Potential candidates having the capabilities necessary to provide the stated at a fair and reasonable price are invited to respond to this Sources Sought Notice via email to Contract Specialist Ivan Torres at ivan.torres1@va.gov, no later than February 11th, 2026, 12PM CDT.

No telephone inquiries will be accepted.

Responses should include the following information:

1. Company name, address, SAM UEI number, point of contact name, phone number and email address

2. Business size and representation(s) of the company (i.e., Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.) Is the business registered under NAICS Code 325120 in SAM.gov?

3. If SDVOSB or VOSB, can business fulfill the requirement while complying with VAAR Clause 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS

4. Capability statement as it relates to the Statement of Work and any other information that can aid in determining capability.

5. Does the company have a current federal contract (i.e., GSA, NAC, SAC, NASA SEWP etc.)? If so, provide the contract type, number, and expiration date.

6. If the company has a current federal contract, are these supplies offered and available on the contract?

Disclaimer and Important Notes: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response.

The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought

Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

DRAFT STATEMENT OF WORK (SOW)

1.1 SCOPE OF WORK

1.1 The purpose of this solicitation is to establish consolidated contracts for medical cylinder gases utilized at all VA Medical Centers VISN's 17 Station 740. The gases to be purchased include, but are not limited to compressed Medical Grade Air, Nitrogen Gaseous, Nitrous Oxide, Gaseous Oxygen, Medical Oxygen, Lung Diffusion (0.3% CM/ 10% HE/21% OX/BAL NI), Carbon Dioxide and Carbon Dioxide Aluminum W/Siphon in the “K”, “E” and “20lb” size tanks to the Veterans Administration Texas Valley Coastal Bend Health Care System (VATVCBHCS) facilities located thru out the Rio Grande Valley.

1.2 The contract items will be ordered by and delivered to the individual activities listed in the schedule.

The quantities shown in the schedule are estimates of each activity's annual requirements. There is no express or implied guarantee that these quantities will be purchased. The schedule also indicates whether the contractor will fill government owned (G) cylinders, will provide contractor owned (C) cylinders, or will be servicing the facility with a combination of both (C/G).

1.3 The Contracting Officer Representative (COR) designated in the solicitation schedule is Ronnie Williams for each ordering facility. The COR is responsible for local contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR's specific responsibilities will be provided to the contractor and COR at the time of contract award. Within 10 days after contract award, the contractor shall contact the COR to finalize the ordering method and clarify the specific details of any delivery instructions that are included in the solicitation schedule. If agreement cannot be reached between the contractor and COR regarding any issue, the matter shall be referred to the Contracting Officer for resolution.

2. PERFORMANCE PERIOD:

The period of performance of this contract shall consist of one twelve-month base period. At the discretion of the Contracting Officer, this contract will have four twelve-month option renewals.

Base 5/31/2026 to 5/30/2027 Option Year 1 5/31/2027 to 5/30/2028 Option Year 2 5/31/2028 to 5/30/2029 Option Year 3 5/31/2029 to 5/30/2030 Option Year 4 5/31/2030 to 5/30/2031

3. TYPE OF CONTRACT:

Firm fixed price.

4. PRODUCT SPECIFICATIONS:

All medical gases shall conform to specifications prescribed in the United States Pharmacopeia and the National Formulary. All medical gas manufacturers and fillers of medical gases shall be registered with the FDA; and all medical gases shall be manufactured, processed, packed, transported, and stored according to the FDA's Current Good Manufacturing Practice (CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210, 211 and 201 for labeling.

4.1 In addition, the following specifications are incorporated into the solicitation and resulting contracts:

a. Federal Specification BB-C- l01D, Carbon Dioxide (C02) Technical and USP, dated

3/17/2011

b. Compressed Gas Association (CGA) Publications G-7 - Compressed Air for Human

Respiration, dated May 2008, and ANSI/CGA G-7.1 - Commodity Specification for Air, dated October 2011.

All products, equipment, and services provided under the contracts awarded under this solicitation shall be in compliance with all applicable Federal, state, and local regulations.

4.2 Monthly Rental of Contractor Owned Cylinders:

CLIN AIRGAS PART# PRODUCT QTY UNIT

0001 MONTLY RENTALS 12 MO

0002 AI USP200 AIR, MEDICAL GRADE "K" REFILL HCCx1 MOPCx4

HOPCx9

25 CY

0003 NI NF200 NITROGEN GASEOUS "K" REFILL HCCx16 LOCAL 32 CY 0004 NS USP56 NITROUS OXIDE "K" REFILL HCCx8 32 CY 0005 OX USP200 OXYGEN, GASEOUS "K" REFILL HOPCx9 MOPCx4 50 CY 0006 OX USP200 OXYGEN, MEDICAL "E" REFILL HCCx20 HOPCx12

MOPCx11 CCOPC x 12 CCSPC x9 LOPC X6

80 CY

0007 CARBON DIOXIDE ALUMINUM W/SIPHON 1 CY

0008 MONTHLY CYLINDER RENTAL -GAS CYLINDERS:

SIZES A, B, C, D, & E CHARGED MONTHLY

12 MO

0009 MONTHLY CYLINDER RENTAL -GAS CYLINDERS:

OTHER THAN SIZES A, B, C, D, & E CHARGED

MONTHLY

12 MO

0010 EMERGENCY DELIVERY FEE 1 JB

0011 HYDROSTATIC TESTING OF GFE 1 EA

0012 CGA940 CARBONDIOXIDE USPEA CGA940 8 CY

0013 DLCO Gas Mixture: (0.3%+0,03 Methane (CH4), .3%+0,03%

Carbon Monoxide (CO), 21% Oxygen (O2), Balanced Nitrogen (N2), 1% accuracy, medical grade); Size "E"

1 EA

0014 DLCO Gas Mixture: (0.3%+0,03 Methane (CH4), .3%+0,03% Carbon Monoxide (CO), 21% Oxygen (O2), Balanced Nitrogen (N2), 1% accuracy, medical grade); Size "K"

4 EA

5. DELIVERY REQUIREMENTS

The delivery time is specified in the schedule of delivery for each facility. The number of days specified shall be within two business days after receipt of order. The schedule lists delivery instructions that are unique to each facility. FOB point is destination. All transportation charges for cylinders shall be included in the price of the gas.

5.1 Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc.

shall not be billed to or collected from the facilities for orders received under this contract as these charges shall also be included in the price of the gas.

5.2 Material Safety Data Sheets shall be provided to the facility COR upon request at no additional charge.

6. REQUEST FOR RESUPPLY:

The VATVCBHCS Warehouse personnel shall call the contractor as needed for delivery of either “K”, “E”, or “20lb” size cylinders containing the needed medical gases to any of the following facilities: Harlingen Heath Care Clinic, Harlingen Out-Patient Clinic, McAllen Out-Patient Clinic, Corpus Christi Specialty Clinic, Corpus Christi Out-Patient Clinic, and Laredo Out-patient Clinic.

6.1 The contractor shall deliver full medical gas cylinders and pickup any empty cylinders from an area designated by VATVCBHC Warehouse personnel, during normal business hours, between 8:00 am and 4:00 pm, Monday through Friday, excluding federal holidays. Once called, the contractor will deliver the requested cylinders within 48 business hours upon the telephonic request (excluding weekends and holidays) is made. Upon completion of the delivery/pickup, the contractor will then provide the VATVCBHC Warehouse personnel with a hard copy of the type of cylinders and contents that was delivered to which facility, along with what was picked up.

7. NON-REPAIRABLE GOVERNMENT PROPERTY:

Prior to disposing of non-repairable government-owned cylinders, parts, fittings, and appurtenances, the contractor shall contact the ordering (owning) activity. Contractor shall make disposition in accordance with the ordering activity's instructions.

7.1 Contractors shall be paid for all services performed and authorized by the ordering activity, up to the determination that a cylinder is non-repairable, at the prices listed in Pricing Schedule.

7.2 Contractor shall not charge any additional types of fees, other than those specified above in paragraph 7, for the return of non-repairable cylinders to the ordering activity.

7.3 If the activity requests, and the contractor agrees to dispose of any non-repairable government-owned property, the fee shall be negotiated and agreed upon between the two parties prior to the disposal of the property. This will be funded by a separate order issued at the requested facility.

8. CYLINDERS AND OTHER CONTAINERS

8.1 Laws and Regulations

Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transportation, Code of Federal Regulations.) Filling, packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug, and Cosmetic Act.

8.2 Marking

In addition to marking required by the aforementioned laws and regulations, marking shall comply with CGA Publication C-7 - Guide to Preparation of Precautionary Labeling and Marking of Compressed Gas Containers, dated 10/21/2011.

8.3 Color Coding:

Cylinders shall be color coded in accordance with CGA Publication C-9 -- Standard Color Marking Of Compressed Gas Containers Intended for Medical Use, dated February 2008 .

8.4 Valves

Valves shall comply with CGA Safety Bulletin SB-26 dated May 2007 and CGA Publication V-1 -- Compressed Gas Association Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections, dated 11/14/05. Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchaser's receiving area. For liquid containers, all fittings must be permanently brazed to prevent their removal. In addition, each container should contain a 360-degree cryoband applied at the top of the container with the drug product name repeated around the entire container.

8.5 Hydrostatic Testing:

Retest Date: If applicable DOT regulations would require retesting of cylinder within three (3) months after scheduled date of shipment to Continental U.S. destination, or within six (6) months after scheduled date of shipment to overseas destination, cylinder shall be retested. Contractor will be required to retest any Government-Owned cylinder when requested by ordering activity, regardless of scheduled retest data.

8.5.1 Method: Government-owned cylinders which are eligible for extended hydrostatic retest period, testing by modified hydrostatic method, or visual inspection in lieu of hydrostatic testing, shall be serviced by the most economical means which will comply with Department of Transportation regulations (49 CFR 173.34) unless otherwise specified by the ordering activity.

When modified or reduced DOT test requirements are contingent upon past usage of the cylinders, a written statement from the ordering activity indicating that the cylinders have been used exclusively for a specific gas may be considered acceptable evidence of the cylinders' eligibility for modified testing or inspection.

8.5.2 Hydrostatic testing shall be performed in accordance with CGA's Publication -- C-1, Methods For Hydrostatic Testing of Compressed Gas Cylinders, dated 7117/09.

8.5.3 Visual inspection shall be performed in accordance with the applicable CGA Publications C-6 --Standards for Visual Inspection of Steel Compressed Gas Cylinders, dated 3/8/07 or C-6.1 -- Standards for Visual Inspection of High-Pressure Aluminum Compressed Gas Cylinders, dated 12/21/06.

8.5.4 The contractor shall be responsible for all testing of contractor-owned cylinders at no additional cost to the Government. The government shall pay for the hydrostatic testing of government-owned cylinders on a separate purchase order issued by the ordering facility by request.

8.6 Cylinder Sizes:

Cylinder sizes shown in the item description indicate product capacity of the cylinder currently being used. All capacities are approximate, and the Government shall be billed only for the actual amount of gas delivered. In accordance with the Federal Food, Drug and Cosmetic Act, the actual contents of the container must appear on the label.

8.7 Individual Agency Ownership of Cylinders:

Government-Owned cylinders shall remain the property of the individual ordering (owning) agency and shall not be exchanged for other cylinders, either government- owned or contractor-owned, without authorization of the ordering agency.

8.8 Lost or Damaged Contractor-Owned Cylinders

For each contractor-owned cylinder lost or damaged beyond repair while in the Government's possession, the Government shall pay to the Contractor the replacement value, less the allocable rental paid for that cylinder. These cylinders shall become Government property. If any lost cylinder is located within 30 calendar days after payment by the Government, it may be returned to the Contractor by the Government, and the Contractor shall pay to the Government an amount equal to the replacement value, less rental, computed in accordance with section 8 of this Statement of Work.

8.9 Disposal of Government Owned Cylinders

Government owned cylinders that must be disposed of will be covered by a separate purchase order issued by the facility that requires the disposal.

8.10 Repair of Government Owned Cylinders

Repairs on Government owned cylinders will be covered by a separate purchase order issued by the facility that requires the repairs.

8.11 Method of Shipment:

Empty Government-owned cylinders that are picked up from an ordering facility for re-fill or servicing shall be transported according to the Department of Transportation Regulations, using normal commercial practice to prevent damage to cylinders.

8.12 Transportation of Cylinders:

All transportation fees for pick up and/or delivery for contractor leased cylinders shall be at the expense of the contractor.

9. PRICE OF SERVICES FOR GOVERNMENT-OWNED AND CONTRACTOR-

OWNED CYLINDERS

The offeror's price for the gas shall include the furnishing, at no additional cost, of all services which are required at each and every filling of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services shall include but not be limited to: tags indicating cylinder is "Full," In Use," or "Empty"; inspection, testing, evaluation, and cleaning services required at each and every filling; pin-indexing, when required, and attachment of Government-furnished warning tags, when required. Attaching of oxygen cylinders to manifold systems, when required, shall also be performed by the contractor at no additional cost. In addition to services listed in this paragraph, the contractor is responsible for all maintenance and testing of contractor-owned cylinders.

10. MEASUREMENT AND CONVERSION COMPUTATION, ATMOSPHERIC GASES

AND HYDROGEN:

Density data and volume measurement equivalents printed in CGA Publication P-6 -- Standard Density Data, Atmospheric Gases and Hydrogen, dated 8/17/05 shall be used when necessary to convert measurement of these gases from one form to another: for example, from cubic feet to gallons.

11. DELIVERY LOCATIONS: (Addresses). Once the contractor receives telephonic notification from the VATXVCBHC Warehouse personnel, they shall deliver to the following locations and point of contact on an as needed basis:

Harlingen Health Care Center 2601 Veterans Drive Harlingen, TX. 78550 Phone: (956)291-9000 Ronnie Williams @ ext. 69112, Michael Gesauldi @ ext. 69114

Harlingen Out-Patient Clinic 2106 Treasure Hills Blvd.

Harlingen, TX. 78550 Phone: (956) 291-9000 Ronnie Williams @ ext. 69112, Michael Gesauldi @ ext. 69114

McAllen Out-Patient Clinic 901 E. Hackberry Ave.

McAllen, TX. 78503 Phone: (956) 618-7100 Juan Gomez (956) 618-7100 ext. 67136

Corpus Christi Specialty Clinic 205 South Enterprise Parkway Corpus Christi, TX. 78405

James Washington (361) 533-0442

Corpus Christi Out-Patient Clinic 5283 Old Brownsville Road Corpus Christi, TX. 78405

Robert T. Howell (956) 888-2237

Corpus Christi West Point 925 South Padre Island Dr.

Corpus Christi, TX 78405 Robert T. Howell (956) 888-2237

Laredo Out-Patient Clinic 4602 N. Bartlett Avenue Laredo, TX. 78041

Phone: (956)618-7100 Ricardo Carrillo (956) 523-7850 ext. 63242

11.1 Delivery shall be provided within 15 days ARO FOB Destination.

End of Document