Media Services for Independence Event
Closed Solicitation Posted
- Solicitation number
- PR16005234
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 516210 Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers
- Place of performance
- Nassau Bahamas, THE
- Points of contact
-
- Deana Nelson nelsonda@state.gov (242) 461-5092
- Tatiana Escobar escobarta@state.gov (242) 461-5245
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks media services in support of the American Embassy Nassau's Independence Day event, with proposals due June 4, 2026 and a mandatory site visit on May 29, 2026. This is an open competition with no set-aside.
Place of performance is Nassau, The Bahamas. The event is scheduled for June 26, 2026, from 7:00 PM to 10:00 PM, with approximately 1,200 expected guests. Services required include photography (dedicated Ambassador photographer and multiple event photographers covering the receiving line, program, reception, and fireworks), videography (program coverage and fireworks finale with recap videos due June 27 and July 3), live streaming to Facebook, Twitter/X, and Instagram with backup capability, social media services including pre-event strategy development due by June 19 and real-time event posting, and live event display services with curated photo posting to venue audio-visual screens. All generated images and videos become U.S. government property and require prior approval from the Embassy Public Affairs Officer before distribution.
Proposals must be submitted via email to NassauContractingOfficers@state.gov with pricing itemized by service category and VAT shown separately at 10% if applicable. Attendee list for the mandatory site visit is due April 27, 2026. The NAICS code is 516210, Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers; PSC is R708, Support–Management: Public Relations.
The contractor must hold appropriate local licenses and insurance, demonstrate technical qualification and financial responsibility, maintain no adverse criminal records, and possess good past performance records. Contract performance runs approximately 4:00 PM June 26 (setup) through 11:00 PM (breakdown). Payment is via electronic funds transfer within 30 days of service completion and invoice approval; no mobilization or stage payments are authorized.
Notice text
The American Embassy Nassau, The Bahamas has a requirement for media services in support of the annual American Indepedence Day event being held on June 26, 2026 in Nassau, The Bahamas.
A copy of the solicitation is attached detailing the services required to include photography, videography, live streaming, social media and live event displays.
U.S. companies are encouraged to visit www.bahamas.gov to see requirements to operate in The Bahamas
Bids are due no later than June 4, 2026
Attachments
| File | Type | Posted |
|---|---|---|
| PR16005234 - RFQ -4J26 Media Services.docx | DOCX document |
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