Media Destruction
Closed Solicitation Posted
- Solicitation number
- RFP-25-PHX-13
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Phoenix, Arizona 85004, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service is seeking media destruction services for the Phoenix Indian Medical Center through solicitation RFQ-25-PHX-13, requiring on-site destruction of storage media and mobile devices including hard disk drives, tape/data cartridges, and mobile devices. The contractor must be a certified eWaste recycler, FACTA and HIPAA compliant, and perform destruction according to NIST Special Publication 800-88 Revision 1 Guidelines for Media Sanitization. Key requirements include maintaining security of media containers, providing detailed Certificates of Destruction with serial numbers and witness signatures, and performing all work during regular business hours with IT personnel present. The government will evaluate proposals based on technical merit and past performance being more important than price, awarding a firm fixed-price contract to the responsive and responsible offeror providing the best overall value. Electronic proposals must be submitted via email to Marilyn.Duran@ihs.gov by June 30, 2025 at 3:00 PM Eastern Time, with the contract performance period running from August 4, 2025 through August 3, 2026.
This procurement is set aside exclusively for Native American firms under the Buy Indian Act of 1910, using NAICS code 541519 for Other Computer Related Services with a $34 million size standard. The estimated contract value totals approximately $43,480.27 over a potential five-year period including the base year and four option years. The contractor will destroy an estimated 3,000 hard drives at $4.76 each, 185 tapes at $3.43 each, 150 iPhones at $12.00 each, and 275 flip phones at $12.00 each during the base period, plus a mobilization fee of $343.17. All work must be performed on-site at the Phoenix Indian Medical Center located at 4212 N. 16th Street, Phoenix, Arizona 85004. Offerors must be registered in the System for Award Management (SAM) and submit an Indian Economic Enterprise Representation Form demonstrating at least 51% ownership by members of a federally recognized tribal entity.
Notice text
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items/service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation number RFQ-25-PHX-13 and the solicitation is issued as a request for PROPOSAL (RFP). The solicitation document and incorporated provisions and clauses are those in effect through FAC 2025-03 effective 17 January 2025. This RFP is set-aside for Native American firms IAW Buy Indian Act of 1910 (16 MARCH 2022). The North American Industry Classification System (NAICS) Code for this acquisition is 541519 for Other Computer Related Services with size standard of $34M; Product Service Code (PSC) is R499- Support-Professional: Other. The proposed contract action is to provide non-personal professional MEDIA DESTRUCTION SERVICES FOR THE PHOENIX AREA INDIAN HEALTH SERVICES (PAIHS) LOCATED IN PHOENIX, ARIZONA in accordance with the Statement of Work (SOW).
Period of Performance – Estimated base period of 04 AUGUST 2025 thru 3 AUGUST 2026.
Place of Performance:
Phoenix Indian Medical Center
4212 N. 16th St
Phoenix, Arizona 85004
The FAR provisions 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services, will be utilized and applies. Please see specific evaluation criteria listed within Addendum to FAR 52.212-2 Evaluation-Commercial Items. Offeror’s to be considered responsible shall submit an completed copy of updated data and information in System for Award Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (MAY 2024) with its offer. The provision may be submitted and accessed at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.
The FAR clauses at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. With no addenda to the clause. The FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses marked are applicable to the acquisition.
The Government will award firm, fixed price contract(s) resulting from this Solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered utilizing procedures under FAR Part 12.
Electronic submission of proposals: Proposals shall be submitted electronically via email to both Marilyn.Duran@ihs.gov. no later than 09 June 2025 at 3pm (Eastern Time). You may reach Marilyn Duran at 916-779-9369 for information regarding the solicitation.
Attachments:
A) Rate Schedule
B) Business Associate Agreement
C) 2025 Tax Exemption
D) Statement of Work
E) IEE Representation Form
F) Provisions Clauses Terms and Instructions
Files
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