MCBH 2025 Air Show Coordinator
Closed Pre-Solicitation Posted
- Solicitation number
- M0031825SS01
- Agency
-
Marine Corps
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- G003 Social- Recreational
- Place of performance
- Mcbh Kaneohe Bay, Hawaii 96863, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Marine Corps is seeking an Air Show Coordinator (ASC) to support the 2025 Kaneohe Bay Air Show, scheduled for August 8-10, 2025. The contractor will provide comprehensive planning, preparation, execution, and post-event services from January 10 through August 30, 2025, working directly with MCBH's S-3/S-5 Directorates and reporting to the Commanding Officer. Key requirements include obtaining FAA waivers, developing the air show layout, coordinating parking/traffic/security plans, and managing event logistics. The contractor must possess extensive experience as an Air Show Event Director/Coordinator, with demonstrated expertise in working with U.S. DoD military demonstration teams like the Navy Blue Angels. This is currently a Request for Information, with responses due by December 27, 2024, at 4:30 PM Hawaii Standard Time, seeking capability statements and estimated market pricing from interested vendors.
The opportunity is designated as a Total Small Business set-aside, targeting smaller businesses within the NAICS category 711320 for Promoters of Performing Arts, Sports, and Similar Events without Facilities. While specific award values are not disclosed in the pre-solicitation notice, the contract requires a contractor with robust communication skills and comprehensive knowledge of air show regulations and event management. The scope of work includes delivering critical deliverables such as a work plan within 15 days of award, monthly status reports, orientation briefings, meeting minutes, and a final after-action report by August 30, 2025. The contractor will be responsible for coordinating with Marine Corps Community Services for business activities and attending various community events and functions. The engagement will provide direct support to the Marine Corps Base Hawaii's command in executing a high-profile public event featuring the U.S. Navy Blue Angels.
Notice text
THIS IS NOT A REQUEST FOR QUOTE. THIS IS ONLY A REQUEST FOR INFORMATION FOR INDUSTRY ENGAGEMENT. ANY ESTIMATED PRICING RECEIVED IS CONSIDERED PROPRIETARY INFORMATION AND WILL REMAIN CONFIDENTIAL AND NON-ATTIRBUTIONAL. PLEASE SEE THE ATTACHED PWS FOR COMPLETE DETAILS ON THE REQUIREMENT. INTERESTED VENDORS ARE REQUESTED TO PROVIDE THE FOLLOWING IN RESPONSE TO THIS POSTING:
A. Capabilities statement
B. Estimated market price for the required services
RESPONSES ARE REQUESTED BY NO LATER THAN 4:30 PM HAWAII STANDARD TIME (HST) ON 27 DECEMBER 2024.
DESCRIPTION OF SERVICES:
This is a requirement for Air Show Coordinator (ASC) support for the 2025 Kaneohe Bay Air Show in conjunction with the Unites States Navy Blue Angels. Marine Corps Base Hawaii requires contractor-provided planning, preparation, execution, and post-event services. The Air Show Coordinator shall provide a depth of knowledge, experience, and serve as the principal advisor to the Commander concerning policies and procedures affecting the Air Show. The Air Show Coordinator will develop and coordinate programs, goals, objectives, and other activities in order to ensure implementation of the Commander’s decision. The Kaneohe Bay Air Show will take place on 8-10 August 2025. The ASC will be joining the planning cycle on 10 Jan 2025 through 30 Aug 2025 at Marine Corps Base Hawaii (MCBH) to provide support planning, execution, and post-event phases of the 2025 MCBH Kaneohe Bay Air Show. The contract shall work closely and coordinate with the S-3/S-5 Directorates and report directly to Commanding Officer (MCBH). The contractor shall provide guidance, design, develop, manage, administrate, supervise and execute the MCBH Kaneohe Bay Air Show.
Files
| File | Type | Posted |
|---|---|---|
| 2025 Air Show PWS V3-RCO edits complete.docx | DOCX document |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity