Material handling equipment (MHE) preventive (PM) and remedial maintenance (RM) services for DLA distribution tobyhanna, PA

DLA Distribution Tobyhanna, PA (DDTP) has a requirement to purchase Preventive Maintenance (PM-scheduled) and Remedial Maintenance (RM-unscheduled) Support Services for Material Handling Equipment located at DLA Distribution Tobyhanna, PA (DDTP).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with 13 of the Federal Acquisition Regulations (FAR) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the solicitation number is SP330012Q0100.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-58 effective 18 May 2012 and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20120629 (Effective 29 Jun 2012) Edition and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 2012-42. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

NOTE: This solicitation is unrestricted. The North American Industry Classification System (NAICS) code applicable to this acquisition is 811310 and the size standard is $7.0 million. The service consists of the following:

PERIOD OF PERFORMANCE: Date of contract award through one (1) year with two (2) one (1) year option periods. The Government reserves the right to exercise the option years in accordance with FAR 52.217-9 - Option to Extend the Term of the Contract.

SCHEDULE OF SUPPLIES/SERVICES

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, transportation, transportation permits, personnel and supervision necessary to perform Preventive Maintenance (PM) and Remedial Maintenance (RM) on Government owned equipment located at DLA Distribution Tobyhanna, PA complete and in accordance with (IAW) the terms and conditions specified in the attached Statement of Work (SOW). Reference the Equipment Inventory List (Attachment #2) for a list of equipment, brands, models and quantities.

BASE YEAR
CLIN 0001 - Firm fixed price line
Semi-Annual Preventive Maintenance Services for Government Owned Material Handling Equipment located at DLA Distribution Tobyhanna, PA

0001 AA
3 Raymond Turret Trucks model 537CSR
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (3 units) X 2 Semesters (semi-annual) = $_________ Total for the year

0001 AB
3 Crown Stock Selector model SP3505-30
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (3 units) X 2 Semesters (semi-annual) = $_________ Total for the year

0001 AC
1 Crown Turret Truck model TSP6000-30
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (1 unit) X 2 Semesters (semi-annual) = $_________ Total for the year

$______________ TOTAL PM PRICE FOR BASE YEAR

CLIN 0002 - Time and Materials line
Labor to perform equipment repair in conjunction with Remedial Maintenance. The number of hours shown is an estimate only. Contractor will only be paid for the actual number of hours worked.

The government estimates 300 hours for repairs during the period of performance (base year).

Estimated 300 hours @ $_________ per hour (hourly rate) = $_________ for the year

CLIN 0003 - Time and Materials line
Labor to perform Technical Inspections in accordance with paragraph 3.0 of the Statement of Work. The number of hours shown is an estimate only. Contractor will only be paid for the actual number of hours worked.

The government estimates 10 hours for technical inspections during the period of performance (base year).

Estimated 10 hours @ $_________ per hour (hourly rate) = $_________ for the year

CLIN 0004 - Firm fixed price line
Off-site major repairs transportation cost (as approved by the Gov't POC)
Contractor shall be reimbursed for actual transportation costs.

Government estimates 4 round trips for off-site repairs during the period of performance

Round trip cost for off-site repair: $_________ per round trip x 4 times (estimated) = $_________ for the year

TOTAL FOR BASE YEAR (CLIN 0001 THROUGH CLIN 0004): $__________

CLIN 0005 - Time and Materials line
Replacement Parts required for equipment repairs in conjunction with Remedial Maintenance. Contractor will be paid for the actual dollars used.

(THIS IS A NON - PRICE LINE ITEM) THIS NOT TO EXCEED AMOUNT WILL BE DETERMINED BY THE GOVERNMENT AND WILL NOT BE PART OF THE EVALUATION.

OPTION YEAR 1

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, transportation, transportation permits, personnel and supervision necessary to perform Preventive Maintenance (PM) and Remedial Maintenance (RM) on Government owned equipment located at DLA Distribution Tobyhanna, PA complete and in accordance with (IAW) the terms and conditions specified in the Statement of Work (SOW). Reference the Equipment Inventory List (Attachment #2) for a list of equipment, brands, models and quantities.

CLIN 1001 - Firm fixed price line
Semi-Annual Preventive Maintenance Services for Government Owned Material Handling Equipment located at DLA Distribution Tobyhanna, PA

1001 AA
3 Raymond Turret Trucks model 537CSR
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (3 units) X 2 Semesters (semi-annual) = $_________ Total for the year

1001 AB
3 Crown Stock Selector model SP3505-30
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (3 units) X 2 Semesters (semi-annual) = $_________ Total for the year

1001 AC
1 Crown Turret Truck model TSP6000-30
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (1 unit) X 2 Semesters (semi-annual) = $_________ Total for the year

$______________ TOTAL PM PRICE FOR OPTION YEAR 1

CLIN 1002 - Time and Materials line
Labor to perform equipment repair in conjunction with Remedial Maintenance. The number of hours shown is an estimate only. Contractor will only be paid for the actual number of hours worked.

The government estimates 300 hours for repairs during the period of performance (Option Year 1).

Estimated 300 hours @ $_________ per hour (hourly rate) = $_________ for the year

CLIN 1003 - Time and Materials line
Labor to perform Technical Inspections in accordance with paragraph 3.0 of the Statement of Work. The number of hours shown is an estimate only. Contractor will only be paid for the actual number of hours worked.

The government estimates 10 hours for technical inspections during the period of performance (Option Year 1).

Estimated 10 hours @ $_________ per hour (hourly rate) = $_________ for the year

CLIN 1004 - Firm fixed price line
Off-site major repairs transportation cost (as approved by the Gov't POC)
Contractor shall be reimbursed for actual transportation costs.

Government estimates 4 round trips for off-site repairs during the period of performance

Round trip cost for off-site repair: $_________ per round trip x 4 times (estimated) = $_________ for the year

TOTAL FOR OPTION YEAR 1 (CLIN 1001 THROUGH CLIN 1004): $__________

CLIN 1005 - Time and Materials line
Replacement Parts required for equipment repairs in conjunction with Remedial Maintenance. Contractor will be paid for the actual dollars used.

(THIS IS A NON - PRICE LINE ITEM) THIS NOT TO EXCEED AMOUNT WILL BE DETERMINED BY THE GOVERNMENT AND WILL NOT BE PART OF THE EVALUATION.

OPTION YEAR 2
The Contractor shall provide all labor, equipment, tools, materials, replacement parts, transportation, transportation permits, personnel and supervision necessary to perform Preventive Maintenance (PM) and Remedial Maintenance (RM) on Government owned equipment located at DLA Distribution Tobyhanna, PA complete and in accordance with (IAW) the terms and conditions specified in the Statement of Work (SOW). Reference the Equipment Inventory List (Attachment #2) for a list of equipment, brands, models and quantities.

CLIN 2001 - Firm fixed price line
Semi-Annual Preventive Maintenance Services for Government Owned Material Handling Equipment located at DLA Distribution Tobyhanna, PA

2001 AA
3 Raymond Turret Trucks model 537CSR
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (3 units) X 2 Semesters (semi-annual) = $_________ Total for the year

2001 AB
3 Crown Stock Selector model SP3505-30
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (3 units) X 2 Semesters (semi-annual) = $_________ Total for the year

2001 AC
1 Crown Turret Truck model TSP6000-30
Semi-Annual Preventive Maintenance:
$_________ per unit = $_________ Total per semester (1 unit) X 2 Semesters (semi-annual) = $_________ Total for the year

$______________ TOTAL PM PRICE FOR OPTION YEAR 2

CLIN 2002 - Time and Materials line
Labor to perform equipment repair in conjunction with Remedial Maintenance. The number of hours shown is an estimate only. Contractor will only be paid for the actual number of hours worked.

The government estimates 300 hours for repairs during the period of performance (Option Year 2).

Estimated 300 hours @ $_________ per hour (hourly rate) = $_________ for the year

CLIN 2003 - Time and Materials line
Labor to perform Technical Inspections in accordance with paragraph 3.0 of the Statement of Work. The number of hours shown is an estimate only. Contractor will only be paid for the actual number of hours worked.

The government estimates 10 hours for technical inspections during the period of performance (Option Year 2).

Estimated 10 hours @ $_________ per hour (hourly rate) = $_________ for the year

CLIN 2004 - Firm fixed price line
Off-site major repairs transportation cost (as approved by the Gov't POC)
Contractor shall be reimbursed for actual transportation costs.

Government estimates 4 round trips for off-site repairs during the period of performance

Round trip cost for off-site repair: $_________ per round trip x 4 times (estimated) = $_________ for the year

TOTAL FOR OPTION YEAR 2 (CLIN 2001 THROUGH CLIN 2004): $__________

GRAND TOTAL (BASE YEAR, OPTION YEAR 1 AND OPTION YEAR 2): $____________

CLIN 2005 - Time and Materials line
Replacement Parts required for equipment repairs in conjunction with Remedial Maintenance. Contractor will be paid for the actual dollars used.

(THIS IS A NON - PRICE LINE ITEM) THIS NOT TO EXCEED AMOUNT WILL BE DETERMINED BY THE GOVERNMENT AND WILL NOT BE PART OF THE EVALUATION.

PERFORMANCE ADDRESS:
DLA Distribution Tobyhanna, PA
Myers & 2nd St.
Tobyhanna, PA 18466-5059

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

PREFERRED METHOD OF PAYMENT IS GOVERNMENT CREDIT CARD:
DO YOU ACCEPT A CREDIT CARD? YES_____ NO ______

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the Central Contractor Registration (CCR) database IAW FAR 52.212-1(k) and DFARS 204.1104. Registration may be done on line at: www.ccr.gov.

Service Contract Act Wage Determination No. 2005-2453, Revision No. 12 dated 06/13/2012 applies to this acquisition, and will be incorporated into the resulting purchase order. A copy of the Wage Determination is included with this solicitation as Attachment #6.

The following FAR and DFARS clauses and provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors-Commercial Items. Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) products samples, (e) multiple offers and (h) multiple awards.
FAR 52.204-7 Central Contractor Registration
FAR 52.215-5 Facsimile Proposals
FAR 52.216-1 Type of Contract
The Government contemplates the award of a firm-fixed price contract with time and materials lines.
FAR 52.216-31 Time and Materials/Labor Hour Proposal Requirements -Commercial Item Acquisition
FAR 52.252-1 Solicitation Provisions Incorporated by Reference
DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights
DFARS 252.204-7003 Control of Government Personnel Work Product
DFARS 252.232-7010 Levies on Contract Payments

DLAD 52.233-9000 AGENCY PROTESTS (NOV 2011)

Companies protesting this procurement may file a protest
(1) with the contracting officer,
(2) with the Government Accountability Office (GAO), or
(3) pursuant to Executive Order Number 12979, with the Agency for a decision by the Activity's Chief of the Contracting Office.
(b) Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order Number 12979."
(Note: Defense Logistics Agency (DLA) procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the contracting officer; this process is not an appellate review of a contracting officer's decision on a protest previously filed with the contracting officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the contracting officer.

(End of Provision)

DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (NOV 2011)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see Federal Acquisition Regulation (FAR) clause 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and with legal. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) The offeror should check here to opt out of this clause:

[ ] Alternate wording may be negotiated with the contracting officer.

(End of Provision)

FAR 52.217-9 - OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years.

(End of Clause)

OFFER SUBMISSION INSTRUCTIONS-Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

1. Quotations may be submitted in contractor format and shall include:
(1) Company name, address, telephone number, e-mail address, and FAX number
(2) Solicitation number
(3) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code
(4) Unit price and extended prices for all CLINS (Base Year and Option Years).
(5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)
(6) Past performance information from three (3) sources that clearly indicate that offeror has satisfactorily performed Preventive Maintenance (PM) and Remedial Maintenance (RM) services on the same or similar equipment commercially or for the Government within the past three (3) years (refer to FAR 13.106-2 Evaluation of Quotations or Offers below).

2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its quote or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price quote or to complete the certifications on the internet may result in elimination from consideration for award.

FAR 13-106-2 Evaluation of Quotations or Offers. The Government intends to award one purchase order as a result of this Request for Quote. Award will be based on the total overall lowest price for all CLINS (including Base Year, Option Year 1 and Option Year 2) quoted which meets the technical acceptability standards. The following criteria shall be used to establish technical acceptability: Submittal by the offerors of past performance information from three (3) sources that clearly indicate they have satisfactorily performed Preventive Maintenance and Remedial Maintenance services on the same or similar equipment commercially or for the Government within the past three (3) years. This information shall include the following:
a. Contract Number
b. Point of Contact
c. Telephone Number
d. Dollar Amount of Contract
e. Brief description of type of service provided

In order to be considered for award, an offer must be provided for all CLINS. Award will be based on the lowest evaluated price of quotes meeting or exceeding the acceptability standards for the non-cost factors. Contractor Past Performance: This factor shall be evaluated for acceptability only on a pass/fail basis and shall not be rated. An offeror who has been found to have a satisfactory past performance history will then have its offer evaluated for the lowest price.

The Government is not limited to the information provided above, but reserves the right to independently seek past performance information through open market contacts, government systems, and other government agencies.

Options - The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base year. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

FAR 52.212-4 Contract Terms and Conditions-Commercial Items. Addenda to 52.212-4; the following clauses apply:
FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation
FAR 52.247-34 FOB Destination

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items (in paragraph (b) the following clauses apply:
FAR 52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards
FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations
FAR 52.219-28 Post Award Small Business Program Representation
FAR 52.222-3 Convict Labor
FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies
FAR 52.222-21 Prohibition of segregated facilities
FAR 52.222-26 Equal Opportunity
FAR 52.222-35 Equal Opportunity for Veterans
FAR 52.222-36 Affirmative Action for Workers with Disabilities
FAR 52.222-37 Employment Reports on Veterans
FAR 52.223-18 Contractor Policy to Ban Text Messaging while Driving
FAR 52.225-13 Restriction on Certain Foreign Purchases
FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration
FAR 52.232-36 Payment by Third Party
FAR 52.222-41 Service Contract Act
FAR 52.222-42 Statement of Equivalent Rates for Federal hires
In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This statement is for Information Only: It is not a Wage Determination
Employee Class Monetary Wage - Fringe Benefits
Heavy Equipment Mechanic - WG10 $20.90
Automotive Electrician - WG09 $20.29

DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following additional clauses/provisions apply:
DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials
DFARS 252.225-7036 Buy American - Free Trade Agreements with Alternate I
DFARS 252.247-7023 Transportation of Supplies by Sea with Alternate III

The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR). Clauses have been incorporated by reference. Wage Determination No. 2005-2453, Revision No. 12 dated 06/13/2012 is applicable to this solicitation.

Note: The Government is not soliciting for the "same old way" of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in supplies and services prices. Therefore, your assistance is requested in reducing prices and improving our buying processes.

Offerors responding to this announcement shall submit their quotations via FAX to Angel Maldonado, 717-770-7591 or e-mail to angel.maldonado@dla.mil. All quotes must be received by AUGUST 10, 2012 AT 3:30 PM EST to be considered for award.