Material Handling Equipment (MHE) Maintenance and Repair Services- Maryland (Andrews AFB, Annapolis and NAS Fort Meade
Closed Pre-Solicitation Posted
- Solicitation number
- HQC00426QE011
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Fort Lee, Virginia 23801, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is conducting market research to identify qualified vendors capable of providing preventive maintenance and unscheduled repair services for material handling equipment (MHE) at three Maryland commissary locations: Andrews AFB, Annapolis NAS, and Fort Meade. This is a non-competitive Sources Sought Notice issued for informational and planning purposes only, with interested vendors required to submit capability packages by January 26, 2026. Respondents must demonstrate relevant experience with MHE maintenance and repair services, submit CAGE codes and UEI numbers, and identify their geographic service coverage capabilities. The government will use submitted information to determine appropriate acquisition strategies, including potential set-aside decisions, and vendors are encouraged to provide comments regarding the draft requirement. There is no cost reimbursement available for responding to this notice, and submission of capability information does not constitute a formal proposal but rather market research data to inform future procurement decisions.
This opportunity does not utilize any set-aside designations at this time. The equipment inventory requiring maintenance includes approximately 21 total units across the three Maryland locations (9 units at Andrews AFB, 5 units at Annapolis NAS, and 7 units at Fort Meade), consisting of electric pallet jacks, forklifts, order pickers, and related battery chargers with varying load capacities. The contract will employ a Firm Fixed Price structure for scheduled preventive maintenance performed quarterly and a Time and Material approach for unscheduled repairs, with performance requirements including 16-hour response times for maintenance calls and seven-day repair completion timelines. Vendors should be prepared to use original equipment manufacturer parts, provide warranties on labor and parts, maintain comprehensive service history reports, and submit quarterly reporting documentation. The specific contract value and award amount have not been disclosed in this pre-solicitation notice, as the government is currently in the market research phase prior to formal solicitation.
Notice text
The Defense Commissary Agency (DeCA) is conducting market research to identify qualified and capable sources to perform Preventive Maintenance (PM) and Unscheduled Repair Services for Material Handling Equipment (MHE). These are non-personal support services required for MHE equipment located at designated commissary groups and store locations.
This is a Sources Sought Notice and not a solicitation for proposals or quotes. This notice is for informational and planning purposes only, and the Government will not reimburse any costs incurred in responding. The information provided in response to this notice will be used to assist the Government in determining appropriate acquisition strategies, including potential set-aside decisions.
The current requirement includes services at the following DeCA locations:
Group 17 (Maryland): Andrew AFB, Annapolis NAS and Fort Meade
Interested vendors are encouraged to submit a capability package that includes the following: company name, address, CAGE Code, and UEI (Unique Entity ID); business size and socioeconomic status under NAICS 811310; any applicable GSA Schedule or contract vehicles; and a brief capability statement (not to exceed three pages) summarizing relevant experience with MHE preventive maintenance and repair services. Vendors should also identify their geographic service coverage, indicating whether they can support one or both of the groups listed. Additionally, respondents are invited to provide any comments, concerns, or recommendations regarding the draft requirement. Vendors located within or near the designated service areas are especially encouraged to respond, as their input will help DeCA assess the availability of local sources.
Files
| File | Type | Posted |
|---|---|---|
| MHE CED Master List.pdf | ||
| MHE List Andrews AFB Annapolis NS Fort Meade AUG2025.pdf | ||
| Draft PWS Maint and Repair MHE.pdf |
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