Material Handling Equipment Maintenance Group 13

The Defense Commissary Agency (DeCA) is conducting market research to identify qualified vendors for preventive maintenance and unscheduled repair services on material handling equipment at five designated military locations in Colorado and Utah: Buckley Air Force Base, Fort Carson, Hill Air Force Base, Peterson Space Force Base, and the United States Air Force Academy. This is a Sources Sought Notice for informational and planning purposes only, not a formal solicitation, and the Government will not reimburse response costs. Interested vendors must submit a capability package by February 3, 2026, including company information, CAGE Code, Unique Entity Identifier (UEI), business size and socioeconomic status under NAICS 811310, relevant GSA Schedule or contract vehicles, and a capability statement not exceeding three pages that demonstrates experience with material handling equipment preventive maintenance and repair services. The evaluation will assess vendor qualifications, geographic service coverage capability, and capacity to serve one or both of the identified locations. Vendors are also encouraged to provide comments, concerns, or recommendations regarding the draft requirement, with preference given to those located within or near the designated service areas.

This procurement carries no set-aside designation, and no incumbent contractor information has been disclosed in the pre-solicitation notice. The requirement encompasses maintenance and repair of approximately 42 forklifts and pallet jacks ranging from 3,000 to 6,000 pounds capacity, plus 38 battery chargers (24-volt and 36-volt systems), with Peterson Space Force Base representing the largest single location requirement at 23 units. Preventive maintenance services will be provided on a quarterly basis with all labor, parts, and transportation included as firm fixed price, while unscheduled repairs will be performed on a time and material basis with fixed hourly labor rates and actual material costs. The contractor must coordinate scheduling within 15 calendar days of award, complete initial preventive maintenance within 30 days, and provide unscheduled repair estimates within 16 working hours of receiving service requests. Service hours are limited to Monday through Friday, 8:00 a.m. to 5:00 p.m. local time, excluding federal holidays, and contractor personnel must be ASE-certified and comply with all OSHA and safety regulations.