Marriage Enhancement Retreat

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking an event planning contractor to manage a Marriage Enhancement Retreat for veterans and their spouses. The contractor must provide comprehensive event planning services including virtual and onsite registration management, facility and meal contract negotiations, marketing and promotional coordination, supply ordering, and on-site logistical support. Key qualifications include demonstrated capability through a detailed project plan showing understanding of requirements, minimum two past performance references for similar services within the last two years, and local representation in Atlanta, Georgia to facilitate facility visits and reduce transportation costs. The Government will evaluate proposals using a lowest-price-technically-acceptable approach, considering technical capability, past performance, and fair/reasonable pricing as the primary evaluation factors. The original proposal deadline of February 20, 2026 has been extended to February 26, 2026 at 1:00 PM Eastern Time, with all technical questions due by February 13, 2026 at 1:00 PM ET.

This solicitation is set aside exclusively for small business concerns under NAICS code 721110 (Hotels and Motels) with a size standard of $40 million, and no incumbent contractor information is specified. The contract will be awarded as a firm-fixed-price agreement covering five line items: Conference Space, Audio Visual Equipment, Videography/Photography Services, Event Planning Services, and Marketing Items. The retreat will accommodate approximately 30 couples (60 participants total) for a two-day event scheduled for mid-April 2026 (April 17-19), with the overall performance period running from March 1 through August 31, 2026. The place of performance is located in Decatur, Georgia at the Atlanta VA Medical Center, and the contractor must maintain a local point of contact or project office in the Atlanta area. Service Contract Labor Standards wage determinations for Georgia (De Kalb County) will apply, including applicable fringe benefits, health and welfare allowances, and paid vacation and holiday requirements.