S05 36C24726Q0277 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

02-19-2026

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 To all Offerors/Bidders

36C24726Q0277

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-26-2026 1:00pm EST

This amendment is to do the following:

1. Provide responses to request for information received prior to the deadline (see attached)

2. Extend the solicitation due date from 2/20/2026 to 2/26/2026 at 1:00 PM.

3. All other terms and conditions remain the same.

Steven Timmons Contracting Officer

RFI - 36C24726Q0277 – Marriage Enhancement Retreat

1. In regard to your period of performance 3/1/26 - August 31, 2026... how many events are you looking to have? Do you have just one event between that time frame or are there multiple events throughout that timeframe? Do you have preferred dates?

One event during the performance period; Mid-April, either 17-18 or 18-19, 2026

2. Under Task 4.0, what type of supplies and promotional items need to be ordered? We just want to make sure we price it right.

We use LeaderPromo; Items include and are not limited to

· Pens, Notebooks with tipping pages, carry totes, hand sanitizer, Kleenex, chapstick, lanyards, mints/small peppermints

· 24 oz slim water bottle (easy handling for older adults and those with arthritis)

· 6’ Table throws (blue) with VA logo and Chaplain Service Marriage Retreat; 2 promotional pull-up banners 7-9’ in height; 1 Back Drop

· Vinyl Emotional Wheel Stress Ball, Pill Case with Cutter, Mousepad, Blanket or Towel (game giveaways within training)

3. On the pricing document...

· for the conference space you say quantity 2. Does that mean 2 rooms? Can you explain what that quantity means?

The larger conference room is used for interactive training, and the smaller room is used for emergency, confidential counseling needs and hospitality suite (preferably in close proximity to one another, not on different floors/locations)

· for the av equipment, can you explain what av you will need and what hours you will need technical support?

The hotels that we’ve identified can accommodate our needs in their AV equipment packages. We’d need access to technical support at the beginning to ensure mics and video are operable and set-up correctly, and available upon request for troubleshooting should something go awry after a break. This could mean hotel staff or our own VA medical media staff. We need strong Wi-Fi signal throughout training facility. We’d like to video-record parts of the training for promotional and learning purposes, if possible and fit our budget.

· for the am/pm coffee breaks for 2 days you have quantity 6. How do you get that number? Should it be 4?

The resorts we’ve investigated have am/pm break and all-day beverage packages. 2 days, 2 am breaks, 2 pm breaks, and 2 all-day beverages. We can change that to number to reflect number of participants if necessary.

· What hours are you needing the videographer for 2 days?

Videographer- includes interviewing select couples- (4 hours/day) 2-6pm preferably but flexible

· When you say event planning services for 60 days, what does that entail?

Please refer to SOW/PWS for details. Event Planner will be confirming facility availability, meal selection, negotiating contract for AV equipment and meals, recruitment and registration of couples, ordering supplies, accounting for and assembling grab bags and giveaways, on-site registration and management of emergencies, and managing pre-post survey results, analysis, and reporting, debriefing with staff, and completion of contract evaluation.

· Promotional Items and Supplies quantity 66, what does that include?

We anticipate 30 couples. That’s 60 expected participants. We will order larger quantities of some items just because of how promotional items are categorized.

· How many event planners will you like on site?

One - Possibly an assistant. It depends on the selected event planner’s staff team.

1. Could you please confirm whether proposals can be submitted by third-party organizations? No

2. Are the dates flexible, or should the hotel propose the best available dates? Please check with facilitators for their availability before confirming training dates

3. How many conference days are required? 2 full days (8 hours/day)

4. Could you provide additional details regarding the conference setup? TBD.

5. What audio-visual equipment and services will be required? Please refer to SOW/PWS

We would appreciate clarification regarding the requirement referencing headquarters being located in Atlanta, GA. The Marriage Retreat Committee’s preference is to have someone local in Atlanta who may know the market better and can reduce transportation/travel expenses. They can accommodate in person meetings and can visit facilities as needed not just review hotel resort packages.

Specifically, could you confirm whether this requirement applies to the prime contractor, or if it pertains to a specific project office, point of contact, or subcontracted entity? We’re open to project office and/or primary POC. No subcontracted entity.