Manhattan Campus Chemical Fume Hoods / Biosafety Cabinets Testing, Certification and Repair Services (VA-18-00013274)

SITE-SPECIFIC PERFORMANCE WORK STATEMENT

DEPARTMENT OF VETERANS AFFAIRS

NY HARBOR HEALTHCARE SYSTEM Manhattan Campus



1. SCOPE OF WORK. The contractor shall provide all labor, personnel, supervision, equipment, tools, and all materials necessary to perform preventive maintenance, repair and certification on the chemical fume hoods / biological safety cabinets in Department of Veterans Affairs New York Harbor Healthcare System Manhattan Campus. The frequency of the PM is Semi-annual.

The service contract period to be partial base year + 4 (Four) Option years.

Preventive Maintenance Procedures:

The contractor will contact the POC at least two weeks prior to their arrival with a list of the fume hoods and/or biological safety cabinets that are to be tested and certified so the POC can make arrangements with the affected services. Contractor will report to the POC upon arrival at the facility and inform POC of the fume hoods and/or biological safety cabinets that are to be tested and certified for the day. In the event of a fume hood failure due to poor exhaust, the contractor will inform the POC who will then arrange for the repair of the exhaust system and the rescheduling of the fume hood testing and certification. Contractor will be responsible for fume hood filter replacement as needed. The contractor will be responsible for the proper operation and repairs of the sash, motor, belts, fan unit, electrical connections and VAV where applicable. The contractor will also insure proper calibration on existing self-monitoring devices.

Fume Hoods /Biological Safety Cabinets are to be tested in accordance with OSHA, AIHA/ANSI. Hoods are to be certified semiannually or annually as required. Primary test to be performed are inflow velocity profiling as per ANSI/AIHA Z9.5-2003 American National Standards for Laboratory Ventilation 6.3.3 Face Velocity Tests. The average face velocity shall be determined by the method described in the ANSI/ASHRAE 110-1995 Method of Testing Performance of Laboratory Fume Hoods. Face velocity measurements shall be made by dividing the hood opening into equal area grids with sides measuring no more than 12 in. (30.5 cm). The tip of the probe shall be positioned in the plane of the sash opening and fixed (not handheld) at the approximate center of each grid. Grid measurements around the perimeter of the hood opening shall be made at a distance of approximately 6 in. (15.2 cm) from the top, bottom, and sides of the opening enclosure. The average face velocity shall be the average of the grid velocity measurements. Each grid velocity shall be the average of at least 10 measurements made over at least 10 seconds. The plane of the sash shall be located at the midpoint of the sash frame depth.



ANSI/ASHRAE 110-1995 ASHRAE Guideline: Method of Testing Performance of Laboratory Fume Hoods. 6.2 Face Velocity Measurement. A 1.0 ft2 imaginary grid pattern shall be formed by equally dividing the design hood opening into vertical and horizontal openings. Velocity readings shall be taken with a calibrated anemometer. For VAV hoods, measurements should be made at 25, 50, and 100% sash openings. A hood is considered certified when the average face velocity at twelve inches working sash height is between 80 120 feet per minute. Testing for Pharmacy equipment shall be performed in accordance with USP Chapter 797; CETA CAG-002; and ISO14644-1:1999 standards and requirements for proper operation of this equipment with regard to minimizing potential contamination and exposure during sterile compounding and preparation of hazardous drugs.

Routine performance tests shall be conducted at least semi-annually or annually or whenever a significant change has been made to the operational characteristics or relocation of the equipment. A hood that is found to be operating with an average face velocity more than 10% below the designated average face velocity shall be labeled as OUT OF SERVICE and corrective actions shall be taken by VA staff to increase flow. Each hood shall be posted with a notice giving the date of the routine performance test, the measured average face velocity and initialed by the technician. If it is taken OUT OF SERVICE it shall be posted with an out-of -service notice.

Repair Procedures: The contractor must be able to respond to emergency repairs within one business day in order to restore equipment back to first-class operating condition. Contractor will make allowances for revisits for clean room and hood certification due to failure to certify. Contractor will schedule certification of the equipment once repairs have been completed.



1.2 PERSONNEL QUALIFICATIONS. Before allowing employees to start work under the terms of this contract, the Contractor shall ensure that employees have the required qualifications and, if applicable, have the required current and valid professional certifications and licenses in compliance with federal, state, and local environmental requirements or laws. Personnel operating motor vehicles will have a valid state driver s license and abide by all NY Harbor Healthcare System traffic laws, i.e. hands-free cell phone use while driving, and parking requirements. When requested, the Contractor will provide the CO and on-site COR with information on the qualifications or certifications for employees and sub-Contractors. Licensed journeyman tradespersons shall be licensed for their respective trades in accordance with city, county, state or federal requirements. Contactor will ensure all certificates; licenses and bonds are kept current and valid. All licenses and certifications will be submitted to the on-site COR and QAE annually or as requested. Associated training, licensing and certifications expenses shall be borne by the Contractor.



1.6. DELIVERABLES: At the completion of each day s testing, the contractor will give the POC written reports for the hoods that were inspected indicating whether the unit has been passed and certified or failed with description of the deficiencies noted. Service reports must be signed by both service provider and POC at completion of work. An electronic version of same shall be sent to the POC. In addition, stickers will be affixed to equipment indicating date certified and due date of next inspection.



1.7 EVALUATION FACTORS: The facility will evaluate all proposals and contractors based on the following factors:



1.7.1 Technical Proposal:

a) Demonstrate an understanding and acceptance of the scope of work and RFP requirements.

Demonstrate the ability to meet the requirements of the scope of work.



1.7.2 Team Arrangements & Subcontracting Plan:

a) Provide Resumes of Key Personnel

b) Provide Information Flow and Delegation of Authority and Responsibility to execute maintenance tasks



1.7.3 Past Performance:

a) The contractor perform work that is the same or similar in nature, size, and complexity to the services being procured under this Solicitation.

b) Recent Past Performance

Relevant Post Performance

d) Past Performance Confidence Rating



1.7.4 Sub- Contractors:

The sub-contractor will identify his Key Subcontractors



1.7.5 Price Proposal:

Price will be evaluated to determine whether it is reasonable and if it reflects the offeror understands of the work. This factor will be evaluated utilizing price analysis. Analysis will include review of price reasonableness and balanced pricing. Offeror s are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your proposal to be deemed unacceptable and rejected.



1.7.6 Quality Control Plan:

a) VA Engineering will evaluate the offeror s ability to provide services that met the Hospital s quality requirements. The Offeror s performance will be examined to determine whether the quality of service necessary to provide conformance to contract requirements was met.



1.7.7 Contractor s Capabilities:

Contractor will have resources (employees, supervisors, material and equipment) dedicated specifically to the performance of this contract.



1.8 VA Privacy Training:



Contractors coming on site must read and sign VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information .  The contractor shall provide to the COR a copy of the signed training on an annual basis. 































































ATTACHMENT

A

Equipment List















































Campus



Floor/Room

Serial #

MFG

Model

Type

Class

Testing Frequency

NY



6078-S

6078-S-FH-1

Custom

Fume Hood

Fume Hood

NA

Annual

NY



6155

110542791

LABCONCO

3450001

A2

II

Annual

NY



18116B-DN

96546

Baker

SG 403a

A2

II

Annual

NY



18116B-DN

81332

Baker

SG 603

A2

II

Annual

NY



18th Floor P3 lab

sl46932v

Baker

SG 600

A2

II

Semi-annual

NY



18th Floor P3 lab

sl46935v

Baker

SG 600

A2

II

Semi-annual

NY



12th Floor South

104696

BAKER

SS-500/Isolator

Clean Bench

NA

Semi-annual

NY



Ground floor Pharmacy

86256

Baker

SS-500/Isolator

Clean Bench

NA

Semi-annual

NY



12TH FL PHARM

76405

Baker

SG- 303

A2

II

Semi-annual

NY



12102S

86392

Baker

CS-500

Single Pass

I

Semi-annual

NY



18147B-N

81337

Baker

SG 603

A2

II

Annual

NY



18108-N

10587

Fisher Hamilton

54L933

A

II

Annual

NY



18064

58516

Baker

SG 400 II

A2

II

Annual

NY



13026W

BM16135V

Baker

B-315

A2

II

Annual

NY



18147A-N

81578

Baker

SG 603

A2

II

Annual

NY



13023-W

13120-240

Forma

1126

A1

II

Annual

NY



18151-N

18151-N-FH-2

Duralab

FH-4Ft

Fume Hood

NA

Annual

NY



18064-S

21779

Hamilton

F.H.

Fume Hood

NA

Annual

NY



18147A-N

81589

Baker

SG 403a

A2

II

Annual

NY



18064-S

58419

BAKER

SG 400 II

A2

II

Annual

NY



18064-S

21780

Hamilton

F.H.

Fume Hood

NA

Annual

NY



18091B-S

61676

Nuaire

NU 425-600

A2

II

Annual

NY



13027W

L32

Duralab

FH

Fume Hood

NA

Annual

NY



13020W

L26

Duralab

FH

Fume Hood

NA

Annual

NY



18123-N

94844

Baker

SG- 303

A2

II

Annual

NY



18064-S

21781

Hamilton

F.H.

Fume Hood

NA

Annual

NY



18055A-S

62551

Baker

SG 400

A2

II

Annual

NY



18055A-S

18-18055A-S-FH-1

Duralab

Fume Hood

Fume Hood

NA

Annual

NY



18003-W

SL-32002V

Baker

SG 600

A2

II

Annual

NY



18-055c

041128669-AJ

LABCONCO

36213 04 DELTA

A2

II

Annual

NY



6W-026

68208

Baker

SG 403

A2

II

Annual

NY



16029-W

13200-488

Forma

1128

A1

II

Annual

NY



6W-026

E-38091V

Baker

EG 3252

Clean Bench

NA

Annual

NY



18-055c

59090200012

Labconco

3460009 LS

A2

II

Annual

NY



16036-W

SL34400V

Baker

SG 400

A2

II

Annual

NY



6026-W

SG-22308V

Baker

VBM 400

A2

II

Annual

NY



18111B-N

97566

Baker

SG- 603A-HE

A2

II

Annual

NY



6W-026

SL31410V

Baker

SG 400

A2

II

Annual

NY



16037W

16037WFH1

Duralab

Fume Hood

Fume Hood

NA

Annual

NY



16038W

16038WFH1

Duralab

FH

Fume Hood

NA

Annual

NY



6152N

6640-5226

Labconco

36213

A2

II

Annual

NY



16035-W

16035-W-FH-1

Duralab

FH-4Ft

Fume Hood

NA

Annual

NY



16021-W

L-37

Unknown

Fume Hood

Fume Hood

NA

Annual

NY



16047-W

L-46

Unknown

Fume Hood

Fume Hood

NA

Annual

NY



16013FW

L36

Duralab

FH

Fume Hood

NA

Annual

NY



18112-N

SL-46934V

Baker

SG 600

A2

II

Annual

NY



6074s

99709

Baker

SG- 303

A2

II

Annual

NY



13024-W

041229686aa

Labconco

36205-04DS

A2

II

Annual

NY



13024-W

L-29

Unknown

Fume Hood

Fume Hood

NA

Annual

NY



13024-W

L-28

Unknown

Fume Hood

Fume Hood

NA

Annual

NY



6026W

6026w-fh-1

Custom

Fume Hood

Fume Hood

NA

Annual

NY



West-18019B

010288

Lab Products

NA

Clean Bench

NA

Annual

NY



West-18019B

11141-47

Forma

1894

Clean Bench

NA

Annual

NY



6161N

L-16

LABNCONCO

UNKNOWN 2FTFH

Fume Hood

NA

Annual

NY



WEST WING AUTO CLAVE ROOM

136123030210

NUAIRE

607-400

Clean Bench

NA

Annual

NY



18019A-W

126121030210

NUAIRE

607-400

Clean Bench

NA

Annual

NY



18025-W

136122030210

NUAIRE

607-400

Clean Bench

NA

Annual

NY



2193C/Dental Lab

15912

Captair

5000C

Fume Hood

NA

Annual

NY



18030-W

80729

Baker

AG4 ATS

Clean Bench

NA

Annual

NY



18029-W

050739691C

ALLENTOWN

3820005

Clean Bench

NA

Annual

NY



18019-c

81384

Labproducts

NA

Clean Bench

NA

Annual

NY



18032-W

143090-9701

Labproducts

Dump Station

Clean Bench

NA

Annual

NY



6026W

6026W-FH-2

Duralab

Fume Hood

Fume Hood

NA

Annual

NY



14022-W

14022-W-FH-1

Labconco

F.H.

Fume Hood

NA

Annual

NY



6141-N

L-12

TSS

Fume Hood

Fume Hood

NA

Annual

NY



6141-N

236168/L11

Labconco

 

Fume Hood

NA

Annual

NY



6141-N

195739/L13

Labconco

Fume Hood

Fume Hood

NA

Annual

NY



2193-C/Dental Lab

L-10

TSS

Fume Hood

Fume Hood

NA

Annual

NY



6049S

980840069B

Labconco

69101-00

Fume Hood

NA

Annual

NY



Autopsy Room

L-81

Labconco

Fume Hood

Fume Hood

NA

Annual