Maintenance Services for Steris Equipment

This is a Sources Sought Notice announcement; market survey for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. Any requests for a solicitation in response to this notice will not be honored. The Medical Readiness Contracting Office-West, Fort Cavasos, TX, has an upcoming requirement to solicit for and award for a maintenance service contract to support Brand Name Only Steris Sterilization Equipment for General Leonard Wood Army Community Hospital (GLWACH), Ft Leonard Wood, MO 65473. Basic requirement details are listed below. This request is anticipated to result in a Firm Fixed-Priced contract. The type of solicitation to issue will be based upon the responses to this synopsis. Contact with Government Personnel, other than the Contract Specialist identified at the bottom of this notice, by any potential offeror, or their employees’, regarding this requirement is strictly prohibited.  

The purpose of this synopsis is to gain knowledge of interest, capabilities and qualifications of various members of the Small Business Community to include Section 8(a), Historically Underutilized Business Zones (HUB-Zone), Women-Owned Small Business, and Service-Disabled Veteran-Owned Small Business (SDVOSB), as well as the interest, capabilities and qualifications of various members of the Large Business community, to compete and perform a Firm Fixed Price Contract for these supplies. The type of solicitation to issue will depend upon the responses to the sources sought synopsis. The Government must ensure there is adequate competition among the potential pool of responsive contractors.

The North American Classification System (NAICS) code for this requirement is 811210–“Electronic and Precision Equipment Repair and Maintenance” The Small Business Size Standard is $34.0 million size standards in millions of dollars.

Responses to this Sources Sought Notice should demonstrate the firm’s ability, capability, and responsibility to provide and deliver the services for the products listed below. In response to this notice, interested parties shall submit a written Statement of Capability limited up to 3 pages and shall include the following information:

•Offeror’s name, address, point of contact, phone number, and e-mail address.

•Offeror’s interest in providing a proposal/quote on the solicitation if one is issued.

•Offeror’s capability to provide the products being requested.

•For reference the proposed offeror must be able to provide the following item(s):

The offeror must be able to travel deliver, provide maintenance services support to General Leonard Wood Army Community Hospital (GLWACH), Boak Dental Clinic, Fort Leonard Wood, Missouri, 65473.

If NOT the original equipment manufacturer (OEM) the offeror MUST provide documentation from the OEM on OEM letterhead that they have the authority to provide the requested services for the following items. If the documentation is not provided the respondent shall not be considered.

* All vendors submitting their capabilities statement MUST provide a Authorization Letter that their company has through National Agreement with Steris to have access to OEM parts, labor, reports and etc. 

*Contractor shall provide all labor, supplies, tools, material, transportation, parts, and equipment to perform Preventive Maintenance (PM), Calibration/Verification/ Certification (CVC) and repairs, to maintain the Government-Owned, Steris Systems. This includes unlimited telephonic assistance and unlimited on-site maintenance repairs for the V-Pro Max unit. The equipment is located at General Leonard Wood Army Community Hospital (GLWACH), Boak Dental Clinic, Fort Leonard Wood, Missouri, 6547.

• Various Sterilizer Equipment Listing: 

1. ECN: 027198, SERIAL: 3601817001, VISION 1321 CART, WASHERS, LARGE EQUIPMENT, CART 
2. ECN: 027196, SERIAL: 3602317025, VISION 1321 CART, WASHERS, LARGE EQUIPMENT, CART

3. ECN: 027197 SERIAL: 3602317024, VISION 1321 CART, WASHERS, LARGE EQUIPMENT, CART 

4. ECN: 022467 SERIAL: 3630014031, AMSCO 2532, WASHER/DECONTAMINATION UNIT, SURGICAL INSTRUMENT

5. ECN: 022468 SERIAL: 3630014032, AMSCO 2532, WASHER/DECONTAMINATION UNIT, SURGICAL INSTRUMENT 

6. ECN: 027686 SERIAL: 31591773, V-PRO MAX, SD, CAB, STERILIZING UNIT, GERMICIDAL VAPOR

7. ECN: 021945 SERIAL: 319714-15, V-PRO MAX, SD, CAB, STERILIZING UNIT, GERMICIDAL VAPOR 

8. ECN: 22464 SERIAL: 0114C1878, CAVIWAVE, WASHER, LABWARE/SURGICAL INSTRUMENT, ULTRASONIC

9. ECN: 22463 SERIAL: 0114C1879, CAVIWAVE, WASHER, LABWARE/SURGICAL INSTRUMENT, ULTRASONIC

10. ECN: 43695 SERIAL: 3623224009, AMSCO 2532, WASHER/DECONTAMINATION UNIT, SURGICAL INSTRUMENT

11. ECN: 40655 SERIAL: 12224827108, INOWAVE UNITY WASHER, LABWARE/SURGICAL INSTRUMENT, ULTRASONIC 

12. ECN: 43696 SERIAL: 032622423, AMSCO 400 SERIES, STERILIZING UNIT, STEAM

13. ECN: 43697 SERIAL: 032772401, AMSCO 400 SERIES, STERILIZING UNIT, STEAM

14. ECN: 42542 SERIAL: 032472349, AMSCO 400 SERIES, STERILIZING UNIT, STEAM

15. ECN: 42543 SERIAL: 032472350, AMSCO 400 SERIES, STERILIZING UNIT, STEAM

Offeror’s capability to perform a contract of this magnitude and complexity (include offeror’s capability to provide a Brand Name Only Steris Sterilizer Equipment maintenance service at General Leonard Wood Army Community Hospital (GLWACH), Boak Dental Clinic, Fort Leonard Wood, Missouri, 65473, provide at least three (3) examples. Documentation of appropriate products must be presented in sufficient detail for the Government to determine that your company possesses the necessary means to compete for this acquisition.

Offeror’s type of small business and Business Size (Whether 8(a), HUB Zone, Women-Owned Small Business, Service-Disabled Veteran Owned Small Business, etc.), or Large Business Status, should be documented in the Statement of Capability.

Interested parties are responsible for marking information that is proprietary in nature. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow up information requests. The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to the sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.  No subcontracting opportunity is anticipated. A determination by the Government to not compete this proposed contract action based on the responses to this notice is solely within the discretion of the Government.

Interested Offeror shall respond to this Sources Sought Notice no later than date and time listed on this notice. All interested businesses must be registered in the System for Award Management (SAM) at https://beta.SAM.gov to be eligible for award of Government contracts. Email your response to Shenecqua Soares, Contract Specialist: shenecqua.n.soares.civ@health.mil. Telephonic inquiries will NOT be honored. EMAIL IS THE ONLY CURRENT METHOD FOR CONTACT.