Maintenance Service for Gatan Imaging Filter (GIF) BioQuantum-K3 and K2 and its Associated Instrumentation
Closed Pre-Solicitation Posted
- Solicitation number
- 75N91025Q00046
- Agency
-
National Cancer Institute
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health (NIH), National Cancer Institute (NCI), Laboratory of Cell Biology plans to procure sole source maintenance services for specialized electron microscopy imaging equipment, specifically one Gatan Imaging Filter (GIF) BioQuantum model, one Gatan K3 digital camera, and one Gatan K2 digital camera. The procurement will be conducted under FAR Part 12 for commercial items and FAR Part 13.106-1(b)(1) as a sole source acquisition, exempt from competitive requirements due to the specialized nature and incompatibility of the equipment with other vendors' services. The contract will cover all labor, materials, and equipment necessary for maintenance and preventive maintenance services, including unlimited remote technical support, on-site emergency repairs, replacement parts, software updates, and one annual preventive maintenance inspection performed by factory-trained personnel. While this is not a competitive solicitation, interested parties, particularly small businesses, may submit capability statements, proposals, or quotes for government consideration. All responses must be submitted via email to Contract Specialist David Romley at David.Romley@nih.gov no later than 12:00 PM EST on July 14, 2025, and contractors must be registered in SAM.GOV to be eligible for award.
This procurement carries no set-aside designation and is classified under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34 million. Gatan, Inc. of Pleasanton, California has been identified as the sole source contractor due to their position as the leading manufacturer of microscope digital cameras and their exclusive compatibility with the existing microscope configuration. The contract structure includes a base period from September 1, 2025 to August 31, 2026, with services to be performed at the NIH campus in Bethesda, Maryland. Payment will be made quarterly in arrears under a firm-fixed price arrangement, though the specific contract value is not disclosed in the notice. The equipment being serviced includes specific serial numbers: BioQuantum Serial Number SP.025964, K3 Serial Number 20102002W1967, and K2-Summit Serial Number 14041701W1000. The government emphasizes that this annual service contract serves as a warranty to ensure productivity and longevity of these advanced instruments critical to ongoing research operations.
Notice text
The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), The Laboratory of Cell Biology (LCB) plans to procure, on a sole source basis, all labor, material and equipment necessary to maintain and provide preventive maintenance for the following government-owned equipment:
- One (1) Gatan Imaging Filter (GIF) BioQuantum
- Model Number: BioQuantum 1967
- Serial Number: SP.025964
- Onw (1) Gatan K3 digital camera
- Model Number: K3
- Serial Number: 20102002W1967
- One (1) Gatan K2 digital camera
- Model Number: K2-Summit
- Serial Number: 14041701W1000
from: Gatan, Inc.
5794 W. Las Positas Blvd.
Pleasanton, CA 94588
The response close date of the notice for this requirement is in accordance with FAR 5.203(b). This acquisition will be processed under FAR Part 12 – Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.106-1 (b)(1) and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 811210 – Electronic and Precision Equipment Repair and Maintenance; and the small business size standard is $34 million.
Gatan Inc. has been a main manufacturer of microscope digital camera for more than two decades. Although there are two other companies that produce digital camera for electron microscope, Gatan is known for being the leading camera producer in high image quality and hardware stability according to the microscopy research community. Their cameras have been purchased by microscope facilities around the world and delivered many high-impact scientific publications and ground-breaking discoveries in the last five years.
NCI’s microscope currently equipped with Gatan BioQuantum Image Filter with K3. After many years of operation, hardware or software error or malfunction could occur, which results in delay of active experiments. This is an annual service contract which is the warranty to ensure the productivity and longevity of these advanced instruments. Due to the complexity of the imaging system, LCB is unable to acquire maintenance services from any other vendor because of the incompatibility. With all the features described above, we have decided to purchase this service maintenance contract as a sole source in order to keep the microscopes configuration optimal.
This is a very specialized service. NCI’s microscope is equipped with Gatan BioQuantum image filter so the repair and replacement parts must be fully compatible to this equipment. The competitor camera providers are not compatible and thus cannot provide service and part replacement for this specific microscope configuration.
This notice is not a request for competitive quotations. However, if any interested party, especially a small business, believes it can meet the Government’s needs, it may submit a capability statement, proposal, or quote for the Government to consider. The response and any other information furnished must be in writing and must contain sufficient details to allow NCI to determine if the party can perform the requirement. Responses to this notice shall be submitted via email to Contract Specialist, David Romley at David.Romley@nih.gov no later than 12:00 P.M. EST on Monday, July 14, 2025 (7/14/25). A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered for the purpose of determining whether to conduct a competitive procurement.The Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate. To receive an award, Contractors must be registered and have valid certification through SAM.GOV. Please reference the notice number 75N91025Q00046 on all correspondence.
***Please reference attached Statement of Work for more details pertaining to the nature of the work to be performed.***
Files
| File | Type | Posted |
|---|---|---|
| SOW - Gatan - NOI SS.docx | DOCX document | |
| Notice to Sole Source - Gatan.docx | DOCX document |
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