Maintenance, Repair & Rebuilding of Equipment / Service Renewal for BD LSR II Flow Cytometers

The National Institute of Allergy and Infectious Diseases (NIAID), intends to negotiate on an other than full and open competition basis with Becton, Dickinson and Co., USBDB Service Contract Administration, 2350 Qume Drive, San Jose, CA, 95131 a service agreement for BD LSR II Flow Cytometer (serial #H1122), BD LSR II / BSL 3/4 Lab Flow Cytometer (serial #H47200004), and Violet, UV, Red lasers. This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.501(a)(1).

Only one award will be made as a result of this solicitation. This will be awarded as a firm-fixed price type of contract.

Period of performance is base period January 21, 2019 - January 20, 2020, and one (1) option period January 21, 2020 - October 30, 2020. Service shall be performed in Rockville, MD 20852.

The Flow Cytometry Section (FCS) provides application-specific flow cytometric technologies, including instrumentation and multi-color analysis. In addition, the FCS provides training, consultation, method development, and analysis for experiments involving flow cytometry. This mission is accomplished through the efforts of staff with extensive flow cytometry experience. Therefore, the FCS requires a service agreement plan for the BD LSR II Flow Cytometers and lasers that will maintain the equipment in optimal operating condition. As these instruments are in daily use, arrangements for repair and/or upgrades must be immediately available in order to prevent loss of research and to maintain continuity of experiments. The requested coverage of the Service Agreement consists of the following: parts, labor and travel for remedial repair, 2 Preventative Maintenance Inspections to be performed during twelve-month period of performance, 2 PM Kits, software revisions released during the period of performance, unlimited service visits, Monday-Friday, unlimited telephone support for instruments, reagents, and applications are provided at no additional charge, and respond within 48-hours to a request for emergency on-site service Monday-Friday. As the original equipment manufacturer (OEM) Becton, Dickinson & Co., deems necessary to maintain the equipment in accordance with their required specifications, and have trained certified engineers with experience pertaining to biocontainment precautions for instruments in Bio-safety 3/4 Lab and parts to maintain the equipment. Becton, Dickinson & Co., does not recognize nor authorize any 3rd party repair sources. Any offeror that has an agreement to provide certified Becton, Dickinson Field Service Engineers shall demonstrate by providing a signed letter from the OEM confirming that the 3rd party vendor is authorized to perform the requested service agreement.

The statutory authority for this sole source requirement is 41 U.S.C. 253 (c) (1) as implemented by FAR 6.302-1 only one source available, no substitutions possible. THIS IS NOT A SOLICITATION FOR COMPETITIVE QUOTATIONS. All responsible sources who can provide the required service agreement may submit a response that could be considered by email (subject line to reference NIAID-NOI-19-1944623) to Tonia Alexander at talexander@niaid.nih.gov, by 1:00 pm eastern standard time Wednesday, December 26, 2018. All information furnished must be in writing and must contain sufficient detail to allow NIAID to determine if the vendor can meet the above specifications described. All responses received by the closing date of this solicitation will be considered by the Government. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.

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