Maintenance, Repair & Rebuilding of Equipment / Imaging Equipment

This notice is a combined synopsis/solicitation Request for Quote RFQ-NIHAO201800009. Commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The incorporated provisions and clauses are those in effect with the Federal Acquisition Circular 2019-02 dated June 5, 2019. The National Institute of Allergy and Infectious Diseases (NIAID), is requesting to procure a maintenance/service agreement for imaging equipment located at a biological high containment BSL-4 (Biological Safety Level 4) Integrated Research Facility (IRF) at Fort Detrick, Maryland. See the attached Statement of Work that consist of the following equipment:
• Magnetic Resonance 3T Achieva, Site #532851 (Serial #17226)
• Gemini TF (Positron Emission Tomography (PET) and Computer Tomography Bio-Containment System CT - Hybrid System, Site #42392378 (Serial #7010)
• Precedence (Single Photon Emission Computed Tomography (SPECT) and Computed Tomography (CT) Bio-containment System, Site #44605002 (Serial #340090)
• Magnetic Resonance Extended Workstation (EWS), Site #42392379 (Serial #10839)
• Philips Extended Brilliance Workspaces (EBW), Site #44605005 (Serial #11634)
• JETStream Syntegra, Site #44605003 (Serial #50007050929)
• Philips uninterrupted power supply systems:
a) Philips MR Mid-Tier System
b) Toshiba 15kVA 3phase 480 vac UPS
c) Chloride 80kVA 480V 60Hz PET UPS
d) Chloride 80kVA 480V 60Hz SPECT UPS
e) 650W UPS (110/50/60Hz) JetStream UPS

This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.501(a)(1).

Only one award will be made as a result of this solicitation. This acquisition will be processed under Simplified Acquisition Procedures as a firm-fixed price type of contract, and is not a small business set-aside. The associated North American Industry Classification System (NAICS) Code is 811219, with the size standard of $20.5 in millions.

Anticipated period of performance required for total performance is one-year July 18, 2019 - July 17, 2020. Services shall be performed in Frederick, Maryland 21702.

The IRF requires maintenance services for imaging equipment that contain both commercial and non-commercial components. The non-commercial components were provided by Philips Medical Systems North America Inc., the original equipment manufacturer (OEM) who designed, developed and implemented the necessary modifications to standard, commercial diagnostic imaging equipment so that the equipment was capable of operating inside BSL-4 containment. The maintenance/service agreement must meet the minimum coverage of the manufacturer's Full Coverage Maintenance, Hardware Maintenance Agreement and Proprietary Software Enhancement Agreement Plans. The contractor shall perform preventative, remedial maintenance and repair services to maintain the equipment in good working condition in accordance with the equipment manufacturer's specifications. The contractor will provide all facilities, service, reports, materials, parts, test equipment, transportation, labor and all other related services for servicing the imaging equipment at the IRF. The IRF imaging personnel will assist in filling of phantoms and placing phantoms on imaging tables during schedule preventative maintenance and assist in performing tasks related to service on the high containment side of the imaging suites. The contractor and the government agree that the contractor's personnel shall only access high containment areas if the ill-functioning imaging system parts residing with the high containment environment cannot be serviced by one of the IRF imaging staff members. Opening of high containment area requires performing a decontamination process and approval of entry by the Division of Occupational Health and Safety. While the contractor's personnel are at the government facility, the contractor is responsible for compliance with all the laws, rules and regulations governing conduct at the IRF. The contractor shall follow all Federal, State and local laws related to the safety and health personnel and property damage. Due to the security requirements imposed by the government the contractor personnel shall make appropriate arrangements for escorted entrance into IRF and into the imaging suites to perform diagnostics, preventative maintenance and service on the equipment. Maintenance and calibration that cannot be performed outside the containment zone shall be performed either once annually (post fumigation of space) or shall be performed in compliance with the standard and special practices as described in the Centers for Disease Control and Prevention Biosafety in Microbiological and Biomedical Laboratories (BMBL) for BSL-4 suit laboratory space. As the OEM deems necessary to maintain the instruments in accordance with their proprietary design and specifications, the contractor shall provide OEM trained and OEM certified engineers, and OEM parts to provide optimal performance. NIAID will make a Best Value Determination based on the capability of each offeror's quote to provide all requested products/services and meet the required technical specifications of service coverage, to provide OEM parts and proprietary software, to provide service in a timely manner, past performance with demonstrated experience of maintenance services of specific equipment identified in this solicitation, and at a reasonable price. The Government's objective is to obtain the highest quality considered necessary to achieve the project objectives, with a reasonable price. Non-price factors, when combined, are considered more important than price. In the event quotes are evaluated as equal in non-price factors, price will become a major consideration in selecting the successful offeror. Quotes that do not meet the material terms of the solicitation will not be evaluated. Only quotes that are technically acceptable will be evaluated for past performance and price. The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.

All responsible sources who can provide the required service agreement may submit a response that could be considered by email (subject line to reference RFQ- NIHAO201800009) to Tonia Alexander at talexander@niaid.nih.gov, by 11:00 am eastern standard time Thursday, June 20, 2019. All information furnished must be in writing and must contain sufficient detail to allow NIAID to determine if it can meet the above specifications described herein. By submission of an offer, the Offeror confirms the requirement that a prospective Awardee shall be registered in the System for Award Management (www.sam.gov) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. [Note: Lack of registration in SAM will make an Offeror ineligible for award.] All responses received by the closing date of this solicitation will be considered by the Government.

. Awarded Vendors: Philips Medical Systems North America Inc. Contract Award Dollar Amount: $509,440.00. Contract Award Date: 2019-07-17.