Maintenance, Repair & Rebuilding of Equipment / BD Cytometers and Lasers

The National Institute of Allergy and Infectious Diseases (NIAID), Laboratory of Infectious Diseases intends to negotiate on an other than full and open competition basis with Becton, Dickinson and Co., USBDB Service Contract Administration, 2350 Qume Drive, San Jose, CA 95131 service agreement for twelve (12) cytometers that consist of the following: FACSAria II SORP (No Lasers) - serial #P90500004, FACSAria II SORP (No Lasers) - serial #P90100001, FACSAria II Special (No Lasers) - serial #P0149, FACSAria II Special (No Lasers) - serial #P07900144, FACSymphony A3 - serial #H66093700002, High Throughput Sampler - serial #U30100395, FACS Flow Supply System - serial #N3492774734, FACSCanto II - serial #V96300351, High Throughput Sampler - serial #U19900083, LSRFortessa SORP (No Lasers) - serial #H79300001, FACSAria III 6 Laser System - serial #P28200155, and FACSAria II SORP (No Lasers) - serial #P0153, which includes twenty-nine (29) lasers (see attached instrument list). This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.501(a)(1).

Only one award will be made as a result of this solicitation. This will be awarded as a firm-fixed price type of contract.

Period of Performance is with a base year January 21, 2019 - January 20, 2020 and one (1) one-year option period January 21, 2020 - January 20, 2021. Service shall be performed in Rockville, MD 20852.

The Flow Cytometry Section (FCS) of the Research Technologies Branch provides the Division of Intramural Research with application-specific flow cytometric technologies, including instrumentation and multi-color analysis. In addition, the FCS provides training, consultation, method development, and analysis for experiments involving flow cytometry. This mission is accomplished through the efforts of staff with extensive flow cytometry experience with the use of twelve (12) flow cytometers. Major goals are to provide access to state-of-the-art technologies, to help design and run experiments, to facilitate data interpretation, and to provide results that are of consistent high quality. Therefore, a service agreement plan for twelve (12) cytometers and twenty-nine (29) lasers that will maintain the equipment in optimal operating condition. As these instruments are in daily use, arrangements for repair and/or upgrades must be immediately available in order to prevent loss of research and to maintain continuity of experiments. The requested coverage of the Service Agreement consists of the following: parts, labor and travel for remedial repair, 2 Preventative Maintenance Inspections to be performed during twelve-month period, 2 PM Kits, software revisions released during the period of performance, unlimited service visits, Monday-Friday, 48 hour-guaranteed response to a request for emergency on-site service Monday-Friday, and unlimited telephone support for instruments, reagents, and applications will be provided at no additional charge. The High Throughput Sampler coverage of the service agreement consists of the following: Depot Level Repair between BD Biosciences Repair Center, San Jose, CA and Customer, 1 Preventative Maintenance Inspection to be performed during the twelve-month period, 1 PM Kit, an emergency replacement will be provided within two (2) working days. The FACS Flow Supply System coverage of the service agreement consists of the following: parts, labor and travel for remedial repair, unlimited service visits, Monday - Friday, and unlimited telephone support for instruments, reagents and applications will be provided at no additional charge. As the original equipment manufacturer (OEM) Becton, Dickinson & Co., deems necessary to maintain the equipment in accordance with their required specifications, and have trained certified engineers and parts to maintain the equipment. Becton, Dickinson & Co., does not recognize nor authorize any 3rd party repair sources. Any offeror that has an agreement to provide certified Becton, Dickinson Field Service Engineers shall demonstrate by providing a sign letter from the OEM confirming 3rd-Party vendor is authorized to perform the requested service agreement.

The statutory authority for this sole source requirement is 41 U.S.C. 253 (c) (1) as implemented by FAR 6.302-1 only one source available, no substitutions possible. THIS IS NOT A SOLICITATION FOR COMPETITIVE QUOTATIONS. All responsible sources who can provide the required service agreement may submit a response that could be considered by email (subject line to reference NIAID-NOI-19-1939930) to Tonia Alexander at talexander@niaid.nih.gov, by 1:00pm eastern standard time Wednesday, January 2, 2019. All information furnished must be in writing and must contain sufficient detail to allow NIAID to determine if it can meet the above specifications described herein. All responses received by the closing date of this solicitation will be considered by the Government. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.

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