Maintenance, Repair & Rebuilding of Equipment / BD Cytometers and Lasers

The National Institute of Allergy and Infectious Diseases (NIAID), intends to negotiate on an other than full and open competition basis with Becton, Dickinson and Co., US BDB Service Contract Administration, 2350 Qume Drive, San Jose, CA 95131 service agreement for FACSymphony A3 - serial #H66093700002, High Throughput Sampler - serial #U64770160874, FACS Flow Supply System - serial #N3492774734, which includes five (5) lasers. This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.501(a)(1).

Only one award will be made as a result of this solicitation. This will be awarded as a firm-fixed price type of contract.

Period of Performance is eleven-months from date of award. Service shall be performed in Rockville, MD 20852.

The Flow Cytometry Section requires a service agreement plan for FACSymphony A3, High Throughput Sampler and FACS Flow Supply System, which includes five (5) lasers that will maintain the equipment in optimal operating condition. As these instruments are in daily use, arrangements for repair and/or upgrades must be immediately available in order to prevent loss of research and to maintain continuity of experiments. The requested coverage of the Service Agreement consists of the following: parts, labor and travel for remedial repair, 2 Preventative Maintenance Inspections to be performed during eleven-month period of performance, 2 PM Kits, software revisions released during the period of performance, unlimited service visits, Monday-Friday, 48 hour-guaranteed response to a request for emergency on-site service Monday-Friday. If Contractor fails to meet commitment, a $500 Response Time Credit, and workstation printers are not covered. The coverage for the High Throughput Sampler service agreement consists of the following: Depot Level Repair between BD Biosciences Repair Center, San Jose, CA and Customer, 1 Preventative Maintenance Inspection to be performed during the eleven-month period of performance, 1 PM Kit, an emergency replacement will be provided within two (2) working days. The use of new or like new parts will be at the discretion of BD Biosciences, User agrees to return the malfunctioning Hight Throughput Sampler within 5 business days upon receipt of replacement to the BD Biosciences Repair Center, San Jose, CA. If the High Throughput is not shipped within 5 business days, the government will be invoiced for the full value, Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge, and BD Biosciences will assume all cost associated with labor, shipping and parts, excluding consumables items. The coverage for the FACS Flow Supply System service agreement consists of the following: parts, labor and travel for remedial repair, Unlimited service visits, Monday-Friday, and Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge. As the original equipment manufacturer (OEM) Becton, Dickinson & Co., deems necessary to maintain the equipment in accordance with their required specifications, and have trained certified engineers and parts to maintain the equipment. Becton, Dickinson & Co., does not recognize nor authorize any 3rd party repair sources. Any offeror that has an agreement to provide certified Becton, Dickinson Field Service Engineers shall demonstrate by providing a sign letter from the OEM confirming 3rd party vendor is authorized to perform the requested service agreement.

The statutory authority for this sole source requirement is 41 U.S.C. 253 (c) (1) as implemented by FAR 6.302-1 only one source available, no substitutions possible. THIS IS NOT A SOLICITATION FOR COMPETITIVE QUOTATIONS. All responsible sources who can provide the required service agreement may submit a response that could be considered by email (subject line to reference NIAID-NOI-18-1899811) to Tonia Alexander at talexander@niaid.nih.gov, by 3:00 pm eastern standard time Monday, April 9, 2018. All information furnished must be in writing and must contain sufficient detail to allow NIAID to determine if it can meet the above specifications described herein. All responses received by the closing date of this solicitation will be considered by the Government. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.