Maintenance & repair of furnaces
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19BE2025Q0004
- Agency
-
US Embassy Brussels
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Brussels-Capital Region Belgium
- Points of contact
-
- Michael Abrahams brusselsbids@state.gov +32281140000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Brussels is seeking a contractor to provide maintenance and repair services for furnaces at U.S. Government offices and residences in Brussels, Belgium. The solicitation (No. 19BE2025Q0004) is for a firm fixed-price contract with a base year and two one-year option periods. Key contract requirements include providing trained central heating technicians for comprehensive maintenance tasks, maintaining a spare parts inventory, and offering a 24-hour emergency repair service with a 4-hour response time. The contract covers both scheduled annual maintenance and emergency repairs for gas and fuel central heating systems across various capacity ranges. Evaluation will be conducted using lowest price, technically acceptable criteria, considering factors such as past performance, experience, and contractor responsibility. Potential vendors were required to submit questions by March 4th, 2025, with the original bid submission deadline set for May 5th, 2025, which was later extended to May 19th, 2025.
The solicitation does not include any specific set-aside designations for small businesses or disadvantaged vendors. The contract has a minimum order value of EUR1,000 and a maximum of EUR70,000 per period, providing flexibility for the embassy's maintenance needs. Contractors must comply with Belgian laws, European directives, and U.S. safety regulations, and are required to submit detailed documentation after each maintenance visit, including service reports and fire safety certificates. The place of performance is Brussels, Belgium, covering U.S. Government offices and residences. The contract falls under the NAICS category 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC category J045 for Maintenance and Repair of Plumbing, Heating, and Waste Disposal Equipment. Potential contractors must demonstrate technical capability, provide comprehensive service, and meet stringent safety and documentation requirements.
Notice text
2 versions
Update #2 · Latest ·
The United States Government (USG), Department of State (DOS), has a requirement for the scheduled annual maintenance and emergency repairs of the furnace and burner of central heating systems, both gas and fuel, installed in U.S. Government-owned or leased apartments, houses, and office buildings in Belgium. The contractor shall provide these services in full compliance with Belgian laws and other applicable regulations.
A full description of the required services and scope of work can be found in the attached documents.
Contract Type:
The resultant contract will be a firm fixed price type contract from the start date in the Notice to Proceed and continuing for 12 months, with 2, one-year options to renew.
Conference Call:
The Embassy intends to conduct a pre-quotation conference call. The pre-proposal conference will be held on Apr. 24th, 2025, at 11.00am (local time). Prospective offerors/quoters should contact BrusselsBids@state.gov for additional information or to arrange access to the Teams call.
Offer Instructions:
Complete the OFFER as instructed in section 3, including all blank spaces highlighted in yellow, and have the form signed by an authorized representative of your company, or the quote may be considered unacceptable and may be rejected. In order for a proposal to be considered, you must also complete and submit the following:
- SF-1449
- Section 1, Pricing
- Section 5 Representations and Certifications
- Additional information as required in Section 3 - A.2.
Registration Requirements:
All contractors must be registered in the System for Award Management (SAM) Database (https://www.sam.gov) prior to submitting an offer, pursuant to FAR provision 52.204-7. Prospective offerors are encouraged to register prior to the submission of quotations/proposals.
Electronic Submission/Responses:
Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 2MB, the submission must be made in separate files and attached to separate emails with less than 2MB each. (ex: first email ending in “part 1 of 3” and last email ending in "part 3 of 3”)
Update #1 ·
TBD
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Maintenance & repair of furnaces | Award Notice | |
| This notice | Solicitation | |
| Maintenance & repair of furnaces | Pre-Solicitation |
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