Maintenance of Analytical Equipment

This RFI is hereby extended to 03 June 2025.

Federal Acquisition Regulation (FAR) Part 10 requires the Government to conduct market research before developing new requirements documents for an acquisition. Results of market research will be used to determine whether qualified sources exist and if alternative support strategies will meet Government requirements.

One of the ways the Government conducts market research is to issue a Request for Information (RFI).  A RFI provides a broad statement of need, briefly describes the Government’s intention regarding program/acquisition approach, and identifies key events in the acquisition program schedule.

This is a Request for Information (RFI). This notice neither constitutes a Request for Proposal, nor does it restrict the Government from an ultimate acquisition approach. This notice should not be construed as a commitment by the Government for any purpose. Requests for solicitation will not receive a response. All information is to be submitted at no cost or obligation to the U.S. Government. The U.S. Government reserves the right to reject, in whole or in part, any input as a result of this market survey. The U.S. Government is not obligated to notify respondents of the results of this survey. If a formal solicitation is generated at a later date, a solicitation notice will be published. No award will be made as a result of this market survey.

Description:

This announcement serves to survey product availability. This RFI neither constitutes a Request for Proposal (RFP), nor does it restrict the Government from an ultimate acquisition approach. This notice should not be construed as a commitment by the Government for any purpose. Requests for solicitation will not receive a response. All information is to be submitted at no cost or obligation to the U.S. Government. The U.S. Government reserves the right to reject, in whole or in part, any input as a result of this market survey. The U.S. Government is not obligated to notify respondents of the results of this survey. This is not a formal solicitation. If a formal solicitation is generated later, a solicitation notice will be published.

Bacground:

The Naval Surface Warfare Center, Indian Head Division (NSWC IHD) is seeking a five- year maintenance service and support plan for various analytical instruments/equipment located at NSWC IHD, Indian Head, Maryland.

** See attached document for List of Equipment**

Requested Information:

All interested sources shall respond by providing a capability statement that includes the following information:

1. The Contractor should confirm they can provide the following:
   1. Provide maintenance support consisting of preventative maintenance checks, remedial maintenance, and replacement parts/materials necessary to maintain the instruments/equipment listed above in the building/areas as defined in Table 1, List of Equipment. This service should also include unlimited repair visits, the labor and travel of the engineer/technician, unlimited technical support inquiries (via telephone or email), and software updates.
   2. Performance to industry standards with maximum use of currently installed, in accordance with the original equipment manufacturer (OEM) procedures while mitigating unscheduled downtime. All work completed on any of the instruments/equipment listed above should be completed by an engineer/technician who is authorized by the manufacturer of each instrument/equipment. All residues should be removed and the work site cleaned at the completion of the task. Standard industry practices for maintenance of each instrument/equipment should apply.

1. The Contractor should confirm they can provide the following:  
   1. Perform performance checks and preventative maintenance (PM) in accordance with the original equipment manufacturer (OEM) procedures to assure continued uptime and reliability. The hardware of each instrument/equipment should be thoroughly cleaned (including interior), inspected, and calibrated including the replacement of worn items when required.
   2. Complete visual and operational checks of all components, lubrications, engineering change notices; check, adjust, repair, replace electrical components/controls; and test equipment for proper operations in accordance with the OEMs procedures.
   3. All parts used in the repair of equipment must be OEM equipment or equivalent.
   4. The Contractor can provide all parts in support of all defective parts and materials to be replaced as needed ensuring instruments are fully functional. The initial check should be scheduled after contract award and should be conducted annually thereafter.
   5. The Contractor should coordinate with the Government Point of Contact at least 14 working days prior to schedule check/PMI. All work should be performed between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, excluding Federal holidays.

1. The Government is requesting Rough Order of Magnitude (ROM) pricing information for market research purposes only for the equipment listed in Table 1.

Response Format:

Interested parties who believe they are capable of performing the requested system engineering tasks are invited to indicate their interest by providing:

(a) Company name, company address, overnight delivery address (if different form mailing address), cage code, point of contact, email address, telephone number, fax number, and

(b) Business size and unique qualifiers (e.g. large, foreign, small, disadvantage, veteran owned, woman owned, etc.).

Interested parties are requested to respond to this RFI in Microsoft Word for Office 2007 compatible format. RFI responses are limited to 15 pages, including cover and administrative pages.

Response Deadline and Submissions:

Responses are requested no later than at 06/3/2025 at 4:00 pm EST.  Responses should be submitted via email to Jessica Quell at Jessica.h.quell.civ@us.navy.mil and Devon Gormley at Devon.m.gormley.civ@us.navy.mil.