Maintenance and Software Updates to Schneider Electric Uninterrupted Power Supply Unit

This is a synopsis of contract action (SOCA); this is not a solicitation for a Request for Proposal, Invitation to Bid, or a commitment, implied or otherwise, that AFTC/PZZD will take procurement action in the matter. No reimbursement will be made for any costs associated with providing information in response to this SOCA or any follow-up information requests. The purpose of this SOCA is to notify industry of the USAF’s intent of contract action and possibly gain knowledge of other potentially qualified sources and their size classifications (small business, large business, etc.) please do not request a copy of solicitation, as one does not exist.

The AFTC Contracting Directorate (AFTC/PZZD), Edwards AFB intends to issue a sole source, Firm-Fixed Price Contract under the authority of 10 United States Code (USC) 2302(b), as implemented by FAR 13.106-1(b)(1)(i) and AFFARS 5313.501 to Compu Dynamics, LLC, cage 3BEC4, 14111 Park Meadow Lane, Ste 130, Chantilly, VA 20151. The applicable NAICS is 811212.

REQUIREMENT

For the two (2) E7TUPS400 APC Schneider Electric uninterrupted power supply (UPS) units located in building 151of Edwards AFB, to have preventive maintenance and emergency on-call repair services for a total of five (5) year period (One (1) base year and four (4) option years).  These UPS units must be maintained in working order to perform critical mission requirements.  They are currently out of warranty and require a service/maintenance contract using original parts and use of proprietary tuner software installed by a certified technician.

DESCRIPTION OF SERVICES:

• Initial Audit: The contractor shall perform an initial audit to identify any discrepancies with the system since last serviced by Compu Dynamics/Schneider Electric.
• Quarterly Preventative Maintenance (PM) Visit: The contractor shall perform quarterly visual, environmental, mechanical (including battery PM) and electrical inspection. Verify system firmware and upgrade as applicable. The system has proprietary software (Tuner) that enables diagnostic and performance checkouts and adjustments at the individual component level.  When critical parts are close to their life expectancy (within one year) notify the POCs below to schedule replacement. These visits should be performed during normal working hours Mon-Fri 0700 to 1700.
• On-Site Service: In the event of system failure, the contractor shall provide a system certified service technician/engineer on-site within 8 hours of notification and verify system status, alarm(s), troubleshoot failure, repair, run functional/diagnostic tests and provide detailed service report. There will be no separate charges for labor and travel. Labor and travel costs associated with any on-site service is included in the price of the services addressed by this contract.  In the event that the spare parts required exceed those available from the spare parts kit (listed in 3.4 below), the service technician shall requisition the parts from a central warehouse to be delivered via overnight express service.  The contractor shall replace all failed parts and associated parts (i.e. if one capacitor fails in a capacitor bank all capacitors will be replaced). The contractor will replace all parts that have signs of failure (leaks, burns, shorts) to prevent future failure.
• On-Site Training: The contractor shall provide initial system training (re-occurring annually as needed) to no more than six on site facility support technicians at Birk Flight Test Facility (BFTF) South Base, Edwards AFB. Training should provide technicians the ability to understand system health and status, interpret and query on-board automated data log and understand system faults and local reset options outside of regular scheduled service visits.
• Spare Parts Kit: The contractor shall provision the site with spare parts kits to minimize the chance of a service disruption requiring an overnight delivery of a failed component, and replenish the kit when parts are consumed.

This will be a base contract plus 4 option years.

There are no solicitation documents; however, any vendors that believe they can meet the requirements described should submit a complete technical package, which provides clear and convincing evidence that they can meet the Government’s requirement. In addition, the response should include verification of the Offeror’s Representation and Certifications—Commercial Items in accordance to FAR 52.212-3. If the offer does not have a copy of this provision, go to http://www.sam.gov/ to load required information. Any response received without completing this registration will be considered noncompliant. Further, the response should include any special requirements for a commercial contract (i.e. Commercial Financing, Warranty Provisions, Delivery Information, etc.) in accordance with FAR part 12.

All information furnished shall be in writing and must contain sufficient detail to allow the government representative to evaluate and determine if it can meet the requirement. Responses must be received no later than (NLT) 07:00 a.m., Pacific Standard Time, 16 Sep 2022. Responses should be submitted to: Contracting Officer Christina Day (AFTC/PZZD), Directorate of Contracting, 5 South Wolfe Avenue, Edwards AFB, CA 93524. The contractual point of contact is Christina Day, E-mail: christina.day.6@us.af.mil.