Maintenance and Repair Services for Multifunction Copiers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The South Carolina National Guard will be awarding a Firm-Fixed Price Contract. This announcement constitutes the only solicitation; a Statement of Work(SOW) is provided. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-55 Effective on January 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/.

The solicitation W912QG-13-R-0002 is issued as a Request for Quote. This procurement is 100% small business set aside. The NAICS code for this acquisition is 811212. The small business size standard for this NAICS code is $25.5 million.

The Network Enterprise Center for the South Carolina Army National Guard needs a quote for a maintenance and repair contract for RICOH Multifunction machines. this contract will have a base year period of performance of 12 months with four option years. Each option year will have a period of performance of 12 months. It is a at the discretion of the SCARNG to exercise option years. The contracter will be notified in writing prior to exercising any options.

This will be a firm fixed priced contract. The contract will be awarded to the lowest priced technically acceptable offeror. The place of performance will be at various locations throughout the Columbia area and is specified in the SOW.

For quoting this event, be sure to follow the Contract Line Item Structure listed below. Remember that we are a tax exempt organization.

Master Bill (ON CONTRACT)
Line Item #1: Maintenance and Repair Services for Black & White Multifunction Machines (Models: MP4000G,4001G,2550,2851)
Quantity: 12
Unit of issue: Months
Unit Price: $ _____
Line Item Total: $______

Line Item #2: Maintenance and Repair Services for Color Multifunction Machines (Models: MPC4000G,4501G,4502)
Quantity: 12
Unit of issue: Months
Unit Price: $ _____
Line Item Total: $______

Line Item #3: Option Year 1 (to include B&W and Color)
Quantity:12
Unit of issue: Months
Unit Price: $ _____
Line Item Total: $______

Line Item #4: Option Year 2 (to include B&W and Color)
Quantity:12
Unit of issue: Months
Unit Price: $ _____
Line Item Total: $______

Line Item #5: Option Year 3 (to include B&W and Color)
Quantity:12
Unit of issue: Months
Unit Price: $ _____
Line Item Total: $______

Line Item #6: Option Year 4 (to include B&W and Color)
Quantity:12
Unit of issue: Months
Unit Price: $ _____
Line Item Total: $______

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.202-1 Definitions JAN 2012
52.203-3 Gratuities APR 1984
52.203-5 Covenant Against Contingent Fees APR 1984
52.203-7 Anti-Kickback Procedures OCT 2010
52.204-3 Taxpayer Identification OCT 1998
52.204-6 Data Universal Numbering System Number DEC 2012
52.204-7 Central Contractor Registration DEC 2012
52.212-1 Instructions to Offerors--Commercial Items FEB 2012
52.212-3 Offeror Representations and Certification--Commercial Items DEC 2012
52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items JAN 2013
52.216-24 Limitation Of Government Liability APR 1984
52.222-1 Notice To The Government Of Labor Disputes FEB 1997
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012
52.222-21 Prohibition Of Segregated Facilities FEB 1999
52.222-26 Equal Opportunity MAR 2007
52.222-35 Equal Opportunity for Veterans SEP 2010
52.222-36 Affirmative Action For Workers With Disabilities OCT 2010
52.222-37 Employment Reports on Veterans SEP 2010
52.222-41 Service Contract Act Of 1965 NOV 2007
52.222-50 Combating Trafficking in Persons FEB 2009
52.223-6 Drug-Free Workplace MAY 2001
52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011
52.225-1 Buy American Act--Supplies FEB 2009
52.225-13 Restrictions on Certain Foreign Purchases JUN 2008
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012
52.232-1 Payments APR 1984
52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003
52.233-2 Service Of Protest SEP 2006
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.243-1 Changes--Fixed Price AUG 1987
52.244-6 Subcontracts for Commercial Items DEC 2010
52.247-34 F.O.B. Destination NOV 1991
52.252-2 Clauses Incorporated By Reference FEB 1998
252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009
252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items MAR 2013
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012

To be awarded this contract, the offeror must be registered in the SAM. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions.

All questions and submissions in response to this notice must be submitted by email to mary.w.ritter.mil@mail.mil no later than 5:00 pm (EST) Wednesday, August 14, 2013. The contract will be awarded to lowest priced technically acceptable. The deadline for quotes is Monday, August 26 2013 by 11:00 am EST.