Maintain and service for both a de-ionized water filtration systems & water softening systems

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is W911QY-17-T-0004 and issued as Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Defense Federal Regulation Supplement (DFARS).

The US Army Natick Soldier Research, Development and Engineering Center (NSRDEC) has a requirement to maintain and service for both a de-ionized water filtration systems & water softening systems at the U.S. Army, Natick Soldier Systems Center (NSSC), General Greene Avenue, Natick MA. 01760.

This requirement is solicited as a total small business set aside using Simplified Acquisition Procedures in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13 under NAICS code 221310, Water Supply and Irrigation Systems. The small business size standard is $27.5 Million. Funds are not presently available for this acquisition. The issuance of this solicitation does not commit the Government to make an award.

DESCRIPTION OF REQUIREMENT:

1. The Contractor shall provide all labor, material, and equipment necessary to maintain and service for both a de-ionized water filtration systems & water softening systems at the U.S. Army, Natick Soldier Systems Center (NSSC), General Greene Avenue, Natick MA. 01760. See attached statement of work for details.

Site Visit on 8 Dec 2016 - See below for Details

2. The contract will consist of a one year Base and four - one year optional ordering periods. The total contract shall not exceed five (5) years. The Base and four optional Ordering Periods consist of the line items (CLINs) below are anticipated to be included in the resultant contract. The Offeror shall provide prices for CLINs 0001, 0002, 0003, 0008, 0009, and optional Period of Performance CLINs 1001, 1002, 1003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002, and 4003 below in its quotation. CLINs 0006, 0007, 1006, 1007, 2006, 2007, 3006, 3007, 4006, and 4007 are Not Separately Priced (NSP). The cost of CLINs 0006, 0007, 1006, 1007, 2006, 2007, 3006, 3007, 4006, and 4007 shall be included in the priced CLINs. The price for CLINs 0004, 0005, 1004, 1005, 2004, 2005, 3004, 3005, 4004, and 4005.

CLINs 0001, 1001, 2001, 3001, 4001 QTY: 1 Job Yearly maintenance on Deionized water systems, Research Building #3, Basement - Room R0M1. (See Section 1.5 of the Performance Work Statement)

Base Year of Contract tiny_mce_marker_________ per Month
First Optional Period of Performance tiny_mce_marker_________ per Month
Second Optional Period of Performance tiny_mce_marker_________ per Month
Third Optional Period of Performance tiny_mce_marker_________ per Month
Four Optional Period of Performance tiny_mce_marker_________ per Month

CLINs 0002, 1002, 2002, 3002, 4002 QTY: 1 Job Yearly maintenance on Deionized water systems, Deionized water systems, Development Building #4, Basement - Room D0M2. (See Section 1.5 of the Performance Work Statement)

Base Year of Contract tiny_mce_marker_________ per Month
First Optional Period of Performance tiny_mce_marker_________ per Month
Second Optional Period of Performance tiny_mce_marker_________ per Month
Third Optional Period of Performance tiny_mce_marker_________ per Month
Four Optional Period of Performance tiny_mce_marker_________ per Month

CLINs 0003, 1003, 2003, 3003, 4003 QTY: 1 Job Yearly maintenance on Water Softener Systems, Building #2, Climatic Chambers at the rear of the building and Building #5, Mechanical Room 142 (See Section 1.5 of the Performance Work Statement)

CLINs 0004, 1004, 2004, 3004, 4004 QTY: 1 Job Repair Maintenance, when authorized by the Contracting Officer. (Price will be requested when repair is needed)

1. Routine Repairs.
2. Repair by Replacement.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

CLINs 0005, 1005, 2005, 3005, 4005 QTY: 1 Job Emergency Maintenance, when authorized by the Contracting Officer. (Price will be requested when repair is needed)

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

CLINs 0006, 1006, 2006, 3006, 4006 QTY: 1 Job Not Separately Priced (NSP) - Reports to be submitted in accordance with Section 1.5.10 of PWS and Contract Data Requirements List A001 - Exhibit A. (The cost of this CLIN is included in above prices CLINs.)

CLIN 0007, 1007, 2007, 3007, 4007 QTY: 1 Job Not Separately Priced (NSP) - Contractor Manpower Reporting. (The cost of this CLIN is included in above prices CLINs.)

CLIN 0008 (Option), QTY: 1 Job Replacement of Building #2 reverse osmosis system, (See Section 1.5.1 of the Performance Work Statement)

CLIN 0009 (Option), QTY: 1 Job Replacement of Building #5 water softener system, (See Section 1.5.2 of the Performance Work Statement)

CLIN 0010 QTY: 1 Job Not Separately Priced (NSP) - Quality Control Plan to be submitted in accordance with Section 1.1.4.4 of PWS and Contract Data Requirements List A002 - Exhibit B. (The cost of this CLIN is included in above prices CLINs.)

SITE VISIT

Site visit will be held on 8 Dec 2016 at 10:00 AM EST. All parties shall meet in the 1st Floor lobby of Building 1, Natick Soldier Systems Center (NSSC), 10 General Green Avenue, Natick, MA 01760. Vendors interested in attending the site visit shall fill out and submit Contractor visitor Request form and e-mail it to Joe Mahoney at joseph.w.mahoney.civ@mail.mil and Mr. Michael Vincent at Michael.W.Vincent.civ@mail.mil prior to 2:00 PM EST, 6 Dec 2016. If there are questions due to weather the day of the site visit, please call the following NSSC hot line to determine if NSSC is open at 508-233-4144.

SUBMISSION REQUIREMENTS:

The Government will evaluate all submitted responses in accordance with the submission and evaluation criteria described herein. Failure to include any of the items below may render the Offeror non-responsive. Responses to this announcement shall include:

1. A Firm Fixed Price quote, inclusive of all charges and with FOB Destination shipping terms, for the requirement stated above. The quotation shall not include taxes (tax exempt certificate may be provided to the awardee upon request). The response to this solicitation shall include company name and address, Cage Code, DUNS Number, Point of Contact name and e-mail address, and acknowledgement of amendments to this solicitation (if any).

2. The Offeror shall include with its quote a narrative of no more than 5 pages explaining following:

a. Describe how the Deionized water systems in Buildings 3 and 4 will be maintained.

b. Describe how the Water Softener Systems Buildings 2 and 5 will be maintained.

c. Describe the model and part number of the units for the replacement of Building #2 reverse osmosis system.

d. Describe the model and part number of the units for the replacement of Building #5 water softener system.

e. These shall be submitted with the quotation at no expense to the Government.

3. Completed and signed representations and certifications. As prescribed in DFARS 252.204-7004, interested parties shall be registered with System for Award Management (SAM) under the NAICS 221310. Representations and certifications shall also be on record. These registrations can be done through the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. Contractors are encouraged to complete SAM registration as soon as possible; the Government may not delay award for the purpose of allowing a contractor time to register in SAM.

ADDENDUM TO FAR 52.212-2 - EVALUATION CRITERIA:

Award will be made to the responsible (See also DFARS 252.213-7000), responsive Offeror whose offer represents Lowest Price Technically Acceptable offer based upon the description of the requirement, to include the Performance Work Statement.

CLAUSES AND PROVISIONS:

The following clauses and provisions are incorporated by reference:

Provision 52.212-1 Instructions to Offerors -- Commercial, applies to this acquisition and Addenda to this clause are contained in the section entitled "SUBMISSION REQUIREMENTS" above.

Provision 52.212-2 Evaluation -- Commercial Items, applies and specific evaluation criteria to be used are contained in the section "ADDENDUM TO FAR 52.212-2 - EVALUATION CRITERIA" above.

Provision 52.212-3 Offeror Representations and Certifications -- Commercial Items Alt 1, applies and specific requirements for providing Offeror Representations and Certifications with its offer are included in SUBMISSION REQUIREMENTS paragraph 3 above. The offeror's attention is directed to the requirement to provide country of origin information IAW DFARS 252.225-7000.

Clause 52.212-4 Contract Terms and Conditions -- Commercial Items, applies to this acquisition; and the Product Description/Statement of Work (SOW) and additional terms and conditions below shall be included as addenda to this clause. IAW FAR 52.212-4(v) the awardees representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

Clause 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEVIATION 2013-O0019), applies to this acquisition.

ADDITIONAL TERMS AND CONDITIONS INCORPORATED BY REFERENCE:

52.204-7 System for Award Management
52.204-13 System for Award Management Maintenance
52.204-16 Commercial and Government Entity Code Reporting
52.204-17 Ownership or Control of Offeror
52.204-18 Commercial and Government Entity Code Maintenance
52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation.
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations
52.211-6 Brand Name or Equal
52.219-1 (ALT 1) Small Business Program Representations
52.219-6 Notice of Total Small Business Set-Aside
52.219-28 Post-Award Small Business Program Rerepresentation
52.222-3 Convict Labor
52.222-19 Child Labor-Cooperation with Authorities and Remedies
52.222-21 Prohibition of Segregated Facilities
52.222-22 Previous Contracts and Compliance Reports
52.222-25 Affirmative Action Compliance
52.222-26 Equal Opportunity
52.222-36 Affirmative Action for Workers with Disabilities
52.222-41 Service Contract Labor Standards
52.222-42 Statement of Equivalent Rates for Federal Hires
52.222-50 Combating Trafficking in Persons
52.222-55 Minimum Wages Under Executive Order 13658
52.223-5 Pollution Prevention and Right-to-Know Information
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving
52.225-13 Restrictions on Certain Foreign Purchases
52.228-5 Insurance - Work On A Government Installation
52.232-23 (Alt 1) Assignment of Claims
52.232-33 Payment by Electronic Funds Transfer--System for Award Management
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.233-2 Service of Protest
52.233-4 Applicable Law for Breach of Contract Claim
52.237-1 Site Visit
52.237-2 Protection of Government Buildings, Equipment, and Vegetation
52.247-34 F.O.B. Destination
52.252-5 Authorized Deviations in Provisions
52.252-6 Authorized Deviations in Clauses
52.253-1 Computer Generated Forms
252.201-7000 Contracting Officer's Representative
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.203-7002 Requirement to Inform Employees of Whistleblower Rights
252.203-7005 Representation Relating to Compensation of Former DoD Officials
252.203-7996 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation. (DEVIATION 2016-O0003)
252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2016-O0003)
252.204-0001 Line Item Specific: Single Funding
252.204-7003 Control of Government Personnel Work Product
252.204-7004 Alt A System for Award Management
252.204-7006 Billing Instructions
252.204-7003 Control of Government Personnel Work Product
252.204-7004 Alt A System for Award Management
252.204-7006 Billing Instructions
252.204-7012 Safeguarding of Unclassified Controlled Technical Information
252.204-7015 Disclosure of Information to litigation Support contractors
252.211-7003 Item Identification and Valuation
252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations
252.223-7008 Prohibition of Hexavalent Chromium
252.225-7001 Buy American Act and Balance Of Payments Program-Basic
252.225-7002 Qualifying Country Sources as Subcontractors
252.225-7048 Export-Controlled Items
252.227-7015 Technical Data-Commercial Items
252.227-7027 Deferred Ordering of Technical Data or Computer Software
252.227-7037 Validation of Restrictive Markings on Technical Data
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 Wide Area WorkFlow Payment Instructions
252.232-7010 Levies on Contract Payments
252.243-7001 Pricing Of Contract Modifications
252.244-7000 Subcontracts for Commercial Items
252.247-7023 Transportation by Sea
252.247-7024 Notification of Transportation of Supplies by Sea

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) months.

52.252-1 Solicitation Provisions Incorporated by Reference
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
http://farsite.hill.af.mil/
(End of Provision)

52.252-2 Clauses Incorporated by Reference
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://farsite.hill.af.mil/
(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission
of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through
WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

Note: If a "Combo" document type is identified but not supportable by the Contractor's business systems, an "Invoice" (stand-alone) and
"Receiving Report" (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Inspection/acceptance location: Destination/Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table
--------------------------------------------------------------------------------------------
Field Name in WAWF Data to be entered in WAWF
--------------------------------------------------------------------------------------------
Pay Official DoDAAC HQ0490
Issue By DoDAAC W911QY
Admin DoDAAC W911QY
Inspect By DoDAAC W56YHX
Service Acceptor (DoDAAC) W56YHX
--------------------------------------------------------------------------------------------

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Michael Vincent, Contracting Officer

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

 

SUBMISSION OF PROPOSALS:

The responses to this solicitation/synopsis shall be submitted VIA E-MAIL ONLY. Ensure that the e-mail is clearly marked in the subject line with the solicitation number, requirement, and the identity of the submitting firm. Quotes may be submitted in Word or PDF format only. Do not include links to websites in lieu of incorporating information into your quote.

Proposals shall be submitted electronically to Michael Vincent and Joe Mahoney at the Natick Contracting Division via michael.w.vincent.civ@mail.mil and joseph.w.mahoney.civ@mail.mil. All proposals shall be submitted by 2:00 pm EDT on 12/30/2016. Quotes will only be accepted electronically via the e-mail address provided above. It is the Offeror's responsibility to confirm that their proposal submission has been received.

Offerors will not be reimbursed for any costs resulting from quotation preparation or costs associated with inquiring about or responding to this solicitation.

QUESTIONS:

Questions regarding this acquisition may contact Michael Vincent and Joe Mahoney at the above listed email address.

Attachments:
Performance Work Statement
Contract Data Requirements List (CDRL) A001
Contract Data Requirements List (CDRL) A002
Wage Determination 05-2255 (Rev.-19)