Main Entrance (Main Guard Post 2) Roof Repair Project at U. S. Embassy Baku, Azerbaijan
Closed Solicitation Posted
- Solicitation number
- 19AJ2026Q0014
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Place of performance
- Baku Baki AZ100 Azerbaijan
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State US Embassy Baku seeks repair of the Main Entrance (Post 2) roof at the U.S. Embassy Chancery in Baku, Azerbaijan, with quotations due August 10, 2026 at 18:00 Baku time. The U.S. Government intends to award a firm fixed-price contract to the lowest-priced acceptable, responsible quoter without discussions, unless discussions are deemed necessary with companies in the competitive range.
A mandatory pre-proposal site visit is scheduled for August 3, 2026 at 10:00 AM Baku time at the Embassy, 111 Azadlig Avenue. Prospective offerors must submit the names and phone numbers of attendees to Procurement Agent Elnara Gurbanova at gurbanovaEN@state.gov by July 30, 2026 at 18:00 Baku time; no substitutes or additional attendees are permitted, and photo ID is required.
Place of performance is Baku, Azerbaijan. The scope requires removal of the existing roof membrane, leveling with concrete mixture, installation of three bitumen membrane coats, checking edge connections and gutter/downspout connections, patching damaged areas, and leak testing. The contractor must begin work within 15 calendar days of award and complete all work within 30 business days. Liquidated damages are $249.74 USD per calendar day of delay. The anticipated price range is $6,000.00 to $15,000.00.
Performance and payment bonds are required within 10 days of award. Contractors must maintain general liability insurance ($25,000 per occurrence bodily injury; $125,000 per occurrence property damage) and Defense Base Act insurance, with the Department of State named as additional insured. All work must comply with OSHA confined space safety regulations, State Department security requirements, and local labor laws. An English-speaking on-site supervisor is required as key personnel. NAICS code is 236220; PSC code is Z2AZ.
Quotations must be submitted electronically to BAKUBIDBOX@STATE.GOV in English, with completed SF-1442, pricing breakdown per the specification template, Section L Representations and Certifications, DS-4319 Activity Risk Assessment, and proof of SAM registration. File submissions must be MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF, not exceeding 30 MB per file.
Notice text
The U.S. Embassy Baku Main Entrance (Post 2) Roof Repair at the Chancery.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal site visit will be held on 03 August 2026, at 10:00 Baku time at the U.S. Embassy in Baku, Azadlig Avenue 111.
Prospective offerors/quoters planning to attend the site visit must submit the names (First and Last) and phone number of their company’s representatives who will attend to Procurement Agent Elnara Gurbanova at e-mail address: gurbanovaEN@state.gov no later than July 30, 2026, 18:00, Baku time.
This information must be provided to ensure access to the site. No substitutes or additional people may attend the site visit. Attendees must bring photo ID.
Quotations are due by 10 August 2026, 18:00 Baku time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to only to BAKUBIDBOX@STATE.GOV. Please ensure the submission is made in specific size and format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Please do not compress your offers with ZIP or any other software. U.S. Embassy Baku servers will not accept them. Only submit your offer as email attachments.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submission of their offer/proposal as prescribed under FAR 4.1102. The Embassy may deem the offeror’s proposal non-responsible, and no further consideration will be given if an offeror is not registered in SAM at the time of proposal submission. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| Attachement 1 BREAKDOWN OF PRICE BY DIVISIONS OF SPECIFICATIONS.doc | DOC document | |
| Attachement 2 DS-4319 Activity Risk Assessment.doc | DOC document | |
| RFQ 19AJ2026Q0014 - Main Entrance (Post 2) Roof Repair at the Chancery..pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Main Guard Post - Roof Renovation Project at U. S. Embassy Baku, Azerbaijan | Pre-Solicitation |
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