Machine Coolant Maintenance

The Norfolk Naval Shipyard (NNSY) in Portsmouth, Virginia, under the Department of the Navy Naval Sea Systems Command, is seeking a contractor to provide continual maintenance services for machine coolant used in Industrial Plant Equipment (IPE) across six buildings within the shipyard's Controlled Industrial Area. The contract will be awarded as a Firm Fixed Price (FFP) engagement utilizing Product Service Code J068 (Maint/Repair/Rebuild Of Equipment-Chemicals and Chemical Products) and NAICS code 811310. Key contract requirements include providing coolant that meets specific chemical specifications (microbial degradation resistance, hard water compatibility, bio-stability, low foaming, and corrosion protection with a minimum six-month shelf life), maintaining coolant through weekly monitoring and bi-weekly laboratory analysis at prescribed concentration ranges, supplying a minimum 500-gallon emergency coolant reserve, training Environmental Coordinators, managing a coolant recovery system, and conducting monthly meetings with government representatives. All work must comply with federal OSHA requirements, NNSY safety protocols, and hazardous energy control procedures, with personnel required to obtain DBIDS cards and SECNAV 5212 clearance for facility access. The solicitation is expected to be posted to SAM.gov on or around March 12, 2026, under Notice ID N4215826QS012, with a pre-solicitation deadline of March 10, 2026.

This opportunity is designated as a Total Small Business Set Aside with a small business size standard of $12,500,000, making it available exclusively to small business firms. No incumbent contractor or current contract award value has been identified in the pre-solicitation notice. The contract performance period will span five months, from April 1, 2026, through September 30, 2026, during which the contractor must maintain coolant for multiple pieces of equipment across the designated buildings, with the government reserving the right to add or replace up to 200 pieces of equipment during the contract term with corresponding pricing adjustments made via modification. All maintenance services must be performed between 7:20 a.m. and 3:50 p.m. on non-federal holidays, and the government will limit contaminated coolant notifications to six requests or 200 gallons annually. Prospective vendors must self-certify that principal corporate officials and owners are not currently suspended, debarred, or otherwise ineligible to receive federal contracts, and the Contracting Officer reserves the right to conduct verbal or written discussions with vendors on matters other than price prior to award.