Machine Coolant Maintenance
Closed Solicitation Posted
- Solicitation number
- N4215825QS022
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Portsmouth, Virginia 23709, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Navy Naval Sea Systems Command is seeking a small business contractor to provide Machine Coolant Maintenance services at Norfolk Naval Shipyard in Portsmouth, Virginia. The solicitation (RFQ N4215825QS022) is a commercial services contract that requires a vendor to maintain coolant for multiple machine systems across six buildings within the Controlled Industrial Area. Contractors must provide technicians, procurement, handling, management, transportation, equipment, and materials to maintain coolant, including weekly monitoring, bi-weekly sampling and analysis, system cleaning, and waste disposal. The award will be made using Lowest Price Technically Acceptable (LPTA) methodology, with vendors required to be registered in the System for Award Management (SAM). Quotes must be submitted via email by 12:00 PM EST on March 20th, 2025, and must include pricing, point of contact information, business size, and payment terms.
The solicitation is a total Small Business Set Aside with a performance period of one year (12 months), starting from March 2, 2025 to March 1, 2026. Services will be performed between 7:20 am and 3:50 pm, excluding federal holidays, with work to be conducted at the Norfolk Naval Shipyard located at Portsmouth, VA 23709. The contract requires maintaining coolant concentration levels for both nuclear and non-nuclear machinery, using HOCUT 795 coolant or equivalent, and providing 500 gallons of premixed coolant for emergent use. The NAICS Code is 811310 with a small business standard of $12.5 million, and the Product Service Code is J049. A subcontracting plan will be required from large contractors, and the monthly billing rate for the 12-month contract will be evaluated as part of the proposal. Potential vendors must demonstrate capability to meet all specifications outlined in the attached Statement of Work.
Notice text
4 versions
Update #4 · Latest ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.
The RFQ number is N4215825QS022. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 effective 17 Jan 2025, and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is 12.5 million. The Product Service Code is J049.
The proposed contract action is for commercial services for which the Government intends to solicit as a total Small Business Set Aside. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government. A subcontracting plan is required from large contractors.
Period of Performance (POP): 1 year (12 months)
ITEM NO. CLIN 0001
DESCRIPTION Maintenance of Machine Coolant (To be billed monthly)
QTY 12
UNIT Months
PLEASE INCLUDE MONTHLY RATE WHEN SUBMITTING PROPOSAL
Extended Description:
The contractor shall submit quotes based on the below documents provided explaining work to be performed and work location as well as in accordance with required clauses and provisions contained in this solicitation.
- Attachment 1 - Statement of Work
- Attachment 2 - Combined Synopsis Solicitation
- Attachement 3 - Appendix A (Equipment List)
- Attachment 4 - Appendix B
- Attachment 5 - Appendix A (Equipment List) SN -with Serial and Model Numbers
Destination: Norfolk Naval Shipyard, Portsmouth, VA 23709 (see attached SOW with destination specifics).
This announcement will close on March 25th, 2025 at 12:00 PM Eastern Standard Time.
System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.
To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 12:00 pm EST on March 25th, 2025. Email quotes to roshanda.l.sansom.civ@us.navy.mil
Quotes shall be valid for sixty (60) days (at minimum).
The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):
CLAUSES INCORPORATED BY REFERENCE
52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 2020
52.204-2 Security Requirements MAR 2021
52.204-7 System for Award Management NOV 2024
52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020
52.204-13 System for Award Management Maintenance OCT 2018
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded JAN 2025
52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023
52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services MAY 2024- - Alternate I FEB 2024
52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2023
52.217-8 Option to Extend Services NOV 1999
52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns OCT 2022
52.222-35 Equal Opportunity for Veterans JUN 2020
52.222-50 Combating Trafficking in Persons NOV 2021
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving MAY 2024
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest After Award AUG 1996
52.237-1 Site Visit APR 1984
52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984
52.247-34 F.O.B. Destination JAN 1991
52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998
52.252-2 Clauses Incorporated By Reference FEB 1998
252.201-7000 Contracting Officer's Representative DEC 1991
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.204-7003 Control Of Government Personnel Work Product APR 1992
252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023
252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023
252.204-7022 Expediting Contract Closeout MAY 2021
252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023
252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024
252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country
that is a State Sponsor of Terrorism MAY 2019
252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014
252.225-7048 Export-Controlled Items JUN 2013
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JAN 2023
252.237-7023 Continuation of Essential Contractor Services OCT 2010
252.237-7024 Notice of Continuation of Essential Contractor Services OCT 2010
252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
252.247-7023 Transportation of Supplies by Sea OCT 2024
C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) OCT 2018
C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) JAN 2019
G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) FEB 2024
G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) JAN 2019
G-242-H001 Government Contract Administration Points-of-Contact and Responsibilities (NAVSEA) OCT 2023
Attachment 1 - Statement of Work
Attachment 2 - Combined Synopsis Solicitation for Machine Coolant - Final
Attachment 3 - Appendix A (Equipment List)
Attachment 4 - Appendix B
Attachment 5 - Appendix A (Equipment List) SN -with Serial and Model Numbers
POC: Roshanda Sansom
roshanda.l.sansom.civ@us.navy.mil
Alt. POC: Jeremy Weible
jeremy.r.weible.civ@us.navy.mil
Update #3 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.
The RFQ number is N4215825QS022. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 effective 17 Jan 2025, and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is 12.5 million. The Product Service Code is J049.
The proposed contract action is for commercial services for which the Government intends to solicit as a total Small Business Set Aside. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government. A subcontracting plan is required from large contractors.
Period of Performance (POP): 1 year (12 months)
ITEM NO. CLIN 0001
DESCRIPTION Maintenance of Machine Coolant (To be billed monthly)
QTY 12
UNIT Months
PLEASE INCLUDE MONTHLY RATE WHEN SUBMITTING PROPOSAL
Extended Description:
The contractor shall submit quotes based on the below documents provided explaining work to be performed and work location as well as in accordance with required clauses and provisions contained in this solicitation.
- Attachment 1 - Statement of Work
- Attachment 2 - Combined Synopsis Solicitation
- Attachement 3 - Appendix A (Equipment List)
- Attachment 4 - Appendix B
Destination: Norfolk Naval Shipyard, Portsmouth, VA 23709 (see attached SOW with destination specifics).
This announcement will close on March 25th, 2025 at 12:00 PM Eastern Standard Time.
System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.
To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 12:00 pm EST on March 25th, 2025. Email quotes to roshanda.l.sansom.civ@us.navy.mil
Quotes shall be valid for sixty (60) days (at minimum).
The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):
CLAUSES INCORPORATED BY REFERENCE
52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 2020
52.204-2 Security Requirements MAR 2021
52.204-7 System for Award Management NOV 2024
52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020
52.204-13 System for Award Management Maintenance OCT 2018
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded JAN 2025
52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023
52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services MAY 2024- - Alternate I FEB 2024
52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2023
52.217-8 Option to Extend Services NOV 1999
52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns OCT 2022
52.222-35 Equal Opportunity for Veterans JUN 2020
52.222-50 Combating Trafficking in Persons NOV 2021
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving MAY 2024
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest After Award AUG 1996
52.237-1 Site Visit APR 1984
52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984
52.247-34 F.O.B. Destination JAN 1991
52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998
52.252-2 Clauses Incorporated By Reference FEB 1998
252.201-7000 Contracting Officer's Representative DEC 1991
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.204-7003 Control Of Government Personnel Work Product APR 1992
252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023
252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023
252.204-7022 Expediting Contract Closeout MAY 2021
252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023
252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024
252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country
that is a State Sponsor of Terrorism MAY 2019
252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014
252.225-7048 Export-Controlled Items JUN 2013
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JAN 2023
252.237-7023 Continuation of Essential Contractor Services OCT 2010
252.237-7024 Notice of Continuation of Essential Contractor Services OCT 2010
252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
252.247-7023 Transportation of Supplies by Sea OCT 2024
C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) OCT 2018
C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) JAN 2019
G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) FEB 2024
G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) JAN 2019
G-242-H001 Government Contract Administration Points-of-Contact and Responsibilities (NAVSEA) OCT 2023
Attachment 1 - Statement of Work
Attachment 2 - Combined Synopsis Solicitation for Machine Coolant - Final
Attachment 3 - Appendix A (Equipment List)
Attachment 4 - Appendix B
POC: Roshanda Sansom
roshanda.l.sansom.civ@us.navy.mil
Alt. POC: Jeremy Weible
jeremy.r.weible.civ@us.navy.mil
Update #2 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.
The RFQ number is N4215825QS022. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 effective 17 Jan 2025, and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is 12.5 million. The Product Service Code is J049.
The proposed contract action is for commercial services for which the Government intends to solicit as a total Small Business Set Aside. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government. A subcontracting plan is required from large contractors.
Period of Performance (POP): 1 year (12 months)
ITEM NO. CLIN 0001
DESCRIPTION Maintenance of Machine Coolant (To be billed monthly)
QTY 12
UNIT Months
PLEASE INCLUDE MONTHLY RATE WHEN SUBMITTING PROPOSAL
Extended Description:
The contractor shall submit quotes based on the below documents provided explaining work to be performed and work location as well as in accordance with required clauses and provisions contained in this solicitation.
- Attachment 1 - Statement of Work
- Attachment 2 - Combined Synopsis Solicitation
- Attachement 3 - Appendix A (Equipment List)
- Attachment 4 - Appendix B
Destination: Norfolk Naval Shipyard, Portsmouth, VA 23709 (see attached SOW with destination specifics).
This announcement will close on March 20th, 2025 at 12:00 PM Eastern Standard Time.
System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.
To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 12:00 pm EST on March 20th, 2025. Email quotes to roshanda.l.sansom.civ@us.navy.mil
Quotes shall be valid for sixty (60) days (at minimum).
The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):
CLAUSES INCORPORATED BY REFERENCE
52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 2020
52.204-2 Security Requirements MAR 2021
52.204-7 System for Award Management NOV 2024
52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020
52.204-13 System for Award Management Maintenance OCT 2018
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded JAN 2025
52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023
52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services MAY 2024- - Alternate I FEB 2024
52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2023
52.217-8 Option to Extend Services NOV 1999
52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns OCT 2022
52.222-35 Equal Opportunity for Veterans JUN 2020
52.222-50 Combating Trafficking in Persons NOV 2021
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving MAY 2024
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest After Award AUG 1996
52.237-1 Site Visit APR 1984
52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984
52.247-34 F.O.B. Destination JAN 1991
52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998
52.252-2 Clauses Incorporated By Reference FEB 1998
252.201-7000 Contracting Officer's Representative DEC 1991
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.204-7003 Control Of Government Personnel Work Product APR 1992
252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023
252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023
252.204-7022 Expediting Contract Closeout MAY 2021
252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023
252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024
252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country
that is a State Sponsor of Terrorism MAY 2019
252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014
252.225-7048 Export-Controlled Items JUN 2013
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JAN 2023
252.237-7023 Continuation of Essential Contractor Services OCT 2010
252.237-7024 Notice of Continuation of Essential Contractor Services OCT 2010
252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
252.247-7023 Transportation of Supplies by Sea OCT 2024
C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) OCT 2018
C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) JAN 2019
G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) FEB 2024
G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) JAN 2019
G-242-H001 Government Contract Administration Points-of-Contact and Responsibilities (NAVSEA) OCT 2023
Attachment 1 - Statement of Work
Attachment 2 - Combined Synopsis Solicitation for Machine Coolant - Final
Attachment 3 - Appendix A (Equipment List)
Attachment 4 - Appendix B
POC: Roshanda Sansom
roshanda.l.sansom.civ@us.navy.mil
Alt. POC: Jeremy Weible
jeremy.r.weible.civ@us.navy.mil
Update #1 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.
The RFQ number is N4215825QS022. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 effective 17 Jan 2025, and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 811310 and the Small Business Standard is 12.5 million. The Product Service Code is J049.
The proposed contract action is for commercial services for which the Government intends to solicit as a total Small Business Set Aside. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government. A subcontracting plan is required from large contractors.
Period of Performance (POP): 1 year (12 months)
ITEM NO. CLIN 0001
DESCRIPTION Maintenance of Machine Coolant (To be billed monthly)
QTY 12
UNIT Months
PLEASE INCLUDE MONTHLY RATE WHEN SUBMITTING PROPOSAL
Extended Description:
The contractor shall submit quotes based on the below documents provided explaining work to be performed and work location as well as in accordance with required clauses and provisions contained in this solicitation.
- Attachment 1 - Statement of Work
Destination: Norfolk Naval Shipyard, Portsmouth, VA 23709 (see attached SOW with destination specifics).
This announcement will close on March 20th, 2025 at 12:00 PM Eastern Standard Time.
System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.
To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 12:00 pm EST on March 20th, 2025. Email quotes to roshanda.l.sansom.civ@us.navy.mil
Quotes shall be valid for sixty (60) days (at minimum).
The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):
CLAUSES INCORPORATED BY REFERENCE
52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 2020
52.204-2 Security Requirements MAR 2021
52.204-7 System for Award Management NOV 2024
52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020
52.204-13 System for Award Management Maintenance OCT 2018
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded JAN 2025
52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023
52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services MAY 2024- - Alternate I FEB 2024
52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2023
52.217-8 Option to Extend Services NOV 1999
52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns OCT 2022
52.222-35 Equal Opportunity for Veterans JUN 2020
52.222-50 Combating Trafficking in Persons NOV 2021
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving MAY 2024
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest After Award AUG 1996
52.237-1 Site Visit APR 1984
52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984
52.247-34 F.O.B. Destination JAN 1991
52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998
52.252-2 Clauses Incorporated By Reference FEB 1998
252.201-7000 Contracting Officer's Representative DEC 1991
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.204-7003 Control Of Government Personnel Work Product APR 1992
252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023
252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023
252.204-7022 Expediting Contract Closeout MAY 2021
252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023
252.205-7000 Provision Of Information To Cooperative Agreement Holders OCT 2024
252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country
that is a State Sponsor of Terrorism MAY 2019
252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014
252.225-7048 Export-Controlled Items JUN 2013
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JAN 2023
252.237-7023 Continuation of Essential Contractor Services OCT 2010
252.237-7024 Notice of Continuation of Essential Contractor Services OCT 2010
252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
252.247-7023 Transportation of Supplies by Sea OCT 2024
C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) OCT 2018
C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) JAN 2019
G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) FEB 2024
G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) JAN 2019
G-242-H001 Government Contract Administration Points-of-Contact and Responsibilities (NAVSEA) OCT 2023
Attachment 1 - Statement of Work
Attachment 2 - Combined Synopsis Solicitation for Machine Coolant - Final
POC: Roshanda Sansom
roshanda.l.sansom.civ@us.navy.mil
Alt. POC: Jeremy Weible
jeremy.r.weible.civ@us.navy.mil
Files
| File | Type | Posted |
|---|---|---|
| Appendix A (Equipment List) SN.xlsx | XLSX spreadsheet | |
| Appendix B.pdf | ||
| Appendix A (Equipment List) (1).xlsx | XLSX spreadsheet | |
| Machine Coolant Maintenance SOW.pdf | ||
| COMBINED SYNOPSIS Solicitation for Machine Coolant - Final.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Coolant pump assemb, in repair/modification of | Naval Supply Systems Command | No set-aside | |
| Seawater Heat Exchanger Assembly | Naval Sea Systems Command | Total Small Business | |
| Radiator, engine coolan | Land and Maritime | Total Small Business | |
| Pump, cooling system, EN | Land and Maritime | Total Small Business | |
| Seal | Naval Supply Systems Command | No set-aside |
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