RFI: Low-Speed High Volume Fan Inspection and Sustainment

The Department of the Air Force Air Education and Training Command (AETC) is seeking contractor services for semi-annual inspection and sustainment of 23 ceiling-mounted Low-Speed High Volume (LSHV) industrial fans located across nine aircraft maintenance hangars at Joint Base San Antonio-Randolph Air Force Base. The contractor must provide all necessary management, labor, tools, and materials to perform scheduled inspections, preventive maintenance, and corrective repairs on these fans, which are mounted at ceiling heights ranging from 16 to 35 feet. Key contract requirements include submitting a Preventative Maintenance Plan within 45 days of award, completing an initial orientation and inspection within the same timeframe, and thereafter conducting semi-annual inspections with comprehensive documentation in Microsoft Excel format submitted within 15 calendar days of completion. The contractor must inspect and address 15 specific categories of defects including structural weaknesses, corrosion, electrical defects, hardware issues, and wildlife-related damage, while complying with industry standards, applicable federal and state building codes, military standards (UFC/UFGS), and Air Force occupational safety and health standards. Performance evaluation criteria include achieving a 90% success rate for repairs with 100% success on rework, maintaining zero major non-conformances, and ensuring estimated time-to-repair does not exceed the contractor's estimate plus 10%. The pre-solicitation notice was posted on April 2, 2026, with responses to this Request for Information due by April 16, 2026.

This procurement carries no set-aside designation and no incumbent contractor information is provided in the pre-solicitation notice. While specific award values or budget ranges are not disclosed in the available documents, the Performance Work Statement indicates that maintenance and repair work under $2,500 may proceed following Contracting Officer/Contracting Officer's Representative approval, with larger repairs requiring separate pricing approval, suggesting a moderate contract value with ongoing operational expenses. The contract includes provisions for emergency maintenance requiring assessment and repair initiation within 24 hours, urgent maintenance requiring assessment within 48 hours and completion within 24 hours of assessment, and routine maintenance incorporated into planned schedules. Work must be performed during standard base hours of 7:30 a.m. to 4:30 p.m. Monday through Friday, with extended 24-hour flightline access available for personnel with required Airfield Controlled Area certification and Airfield Driver's Training. The contractor must maintain all required facility access compliance, including base passes and appropriate security clearances for all personnel, and designate a single point of contact for site management and quality control oversight.