Local Guard Program - Brussels

Added: May 22, 2014 10:35 am Responses to solicitation questions provided in Amendment A003 with changes pages.

Added: May 06, 2014 3:33 pm Amendment A002 added on 6 May 2012

Added: Mar 28, 2014 10:59 am For those parties who were granted access under the Authroized Parties list, the solicitation is available on this site (FBO.GOV).

ALL INTERESTED OFFERORS WILL NEED TO COMPLETE AND RETURN A RESTRICTED ACCESS REQUEST IN ORDER TO BE GRANTED ACCESS TO THIS REQUIREMENT

Added: Mar 13, 2014 9:00 am

Solicitation Number: SAQMMA13R0120

Notice Type: Pre-solicitation

Synopsis:
ALL INTERESTED OFFERORS WILL NEED TO COMPLETE AND RETURN A RESTRICTED ACCESS REQUEST IN ORDER TO BE GRANTED ACCESS TO THIS REQUIREMENT.

The U.S. Department of State (DoS) has a requirement for a qualified Contractor to provide Local Guard Force services at the U.S. Embassy in Brussels, Belgium. The U.S. Embassy Brussels requires a secure environment to conduct their mission. The Contractor shall provide the organizational structure, management, and qualified staff at levels adequate to meet or exceed the requirement contained in the solicitation Performance Work Statement (PWS). The Contractor shall be required to provide services in a manner that prevent loss or injury to U.S. personnel, dependents, property; destruction of assets; to prevent unauthorized access; and deter potential terrorist attacks. Anticipated period of performance is one base year and four one-year options (to be exercised at the sole discretion of the Government).

All contracted personnel, regardless of nationality, will be required to pass a background investigation conducted by the Contractor and a separate background investigation conducted by the U.S. Government to certify their suitability for employment under this contract.

The approximate acquisition schedule is as follows: The synopsis will be posted for at least fifteen (15) days from the date of posting. The U.S. Government plans to post the full solicitation in this site on or about March 28, 2014. No paper copies will be mailed. Once the solicitation is posted on FedBizOpps, the offerors will have approximately forty-five (45) days to submit proposals. All dates are subject to change and any change will be posted on this site.

A site visit is will be scheduled approximately two weeks after the solicitation is released at the U.S. Embassy and their facilities in Brussels. A firm date of this site visit will be included in L.1 of the solicitation. Preclearance information shall be required to be provided within 1 week after posting of the solicitation. Offerors are responsible for entry visa, all travel arrangements, local transportation, and accommodations in Belgium. Due to space limitations, no more than two (2) representatives from each firm will be allowed for the site visit.

Offerors shall have an active registration on the System for Award Management at https://www.SAM.gov. Offerors shall ensure that the point of contact (POC) on the Restricted Access Request form provides his/her full name, including first, middle (if applicable), and last name. The POC's full name shall be identical to the full name in the FBO.gov database. The Offeror must also ensure the submitting POC's full name, including first, middle (if appliciable), and last name, are identical in SAM.gov as the names appear in FBO.gov.

In accordance with 22 U.S.C. §4864, the U.S. Government will give preference to offerors qualifying as U.S. persons or U.S. Joint Venture Persons. The contract will be awarded to the best technically acceptable proposal with the lowest evaluated price.

Offerors are requested to provide notice of their interest in the solicitation (i.e., name of representative, name of firm, address) to Luis "Cisco" Kagalis at KagalisL@state.gov PHONE CALLS WILL NOT BE ACCEPTED.

Contracting Office Address:
Department of State
A/LM/AQM/WWD/LGB
1801 N. Lynn St.
Arlington, VA 22209

Place of Performance:
US Mission/Embassy Brussels

Primary Point of Contact.:
Jan Visintainer
Contracting Officer
VisintainerJL@state.gov

Secondary Point of Contact:
Luis "Cisco" Kagalis
Contracting Specialist
KagalisL@state.gov

Added: Jan 29, 2014 4:25 pm The Department of State is conducting market research to determine the
degree of interest and capability by U.S. Small Businesses only in
providing local guard services at the U.S. Embassy Brussels,
Belgium.

The Department of State, Bureau of Diplomatic Security
plays an essential role in ensuring that foreign policy missions are
accomplished in a safe and secure environment. The primary mission of
the local guard service is to provide protection for United States
personnel, facilities, and equipment from damage or loss due to violent
attack and theft. The local guard services shall prevent unauthorized
access; protect life; maintain order; deter criminal and terrorist attacks
against employees, dependents, and property; and prevent damage to all
U.S. assets. The NAICS code for these services is 561612.

Responses must clearly demonstrate capabilities through examples of
previous and/or current guard security contracts or experience closely
related thereto.  Vendors must specifically address the following capabilities:
• Provide copies of current licenses, work authorizations in compliance
with host country law required for the execution of work, including
firearms permits and licenses. Licenses must be in the name of the U.S.
small business;
• Knowledge of and compliance with host country labor law which may require bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, severance pay, sick or health benefits, childcare or any other benefit;
• Knowledge of and compliance with host country tax law;
• Ability to provide all types of insurance coverage required by host country in performance of services, such as automobile liability, comprehensive general liability, worker's compensation, employer's liability, etc;
• Furnishing, operating, and maintaining a radio network, including acquiring all licenses and permits that may be required for frequencies and the operation of all communications equipment;
• Familiarity or experience with associated security equipment such as
Guard Electronic Monitoring System (GEMS), Central Alarm Monitoring systems (CAMS), closed-circuit television systems, x-ray and explosive
detection equipment;
• Furnishing guard force equipment such as uniforms, vehicles, and
weapons;
• Ability to overcome language barriers;
• Capability of instructing, providing, and qualifying personnel in the use
of firearms, as well as x-ray equipment and radio equipment, including
obtaining the access to a firearm training facility;
• Ability to maintain a guard staff on a 24 hour 7 day a week basis with the
ability to immediately backfill vacant positions due to resignations,
rotations and illnesses due to a variety of reasons such as flu and food
poisoning;
• Capability of dealing with organized actions by direct labor personnel
such as strikes (anticipated and unanticipated) and labor unrest (work
slowdowns and/or organized failure of employees to report for shift
changes);
• Ability to hire and train, including English language training and
weapons training, if required, a guard staff consisting of host country
nationals;
• Ability to provide trained equipment technicians for all vehicles, radios
and weapons required in the performance of the contract;
• Ability to train a sizeable workforce to adapt quickly to unfamiliar laws
and customs as well as the ability of company officials to gain quickly
information regarding the laws and customs needed to maintain and
equip such a workforce;
• Experience or capability of getting contractor-furnished equipment and
goods through customs and/or similar governmental agencies of the
host country
• Understanding import and export regulations;
• Understanding and familiarity of the Arms Export Control Act (AECA) and
International Traffic in Arms Regulation (ITAR) and the capability of
complying with both by the performance date of any contract awarded
requiring the execution of this Statute (22 U.S.C. 2778-2780);
• Managing smooth contract transition efforts;
• Ability to safely keep and track Government-Furnished Property;
• Ability to screen personnel to meet suitability requirements for guard
force positions;
• Strong skill in instant, situational decision-making, e.g., response to
threats; and
• Organized billing and invoicing procedures.

It is requested that all interested parties submit their capabilities by email
to Luis "Cisco" Kagalis at KagalisL@state.gov addressing each of the
above requirements by 5:00 pm EDT, March 12, 2014.  Interested parties shall also complete the Contractor Information Sheet which is attached.

If you have any questions or comments, you may contact same.  In your communique, please reference this Sources Sought Notice when emailing.

At this time, the U.S. Department of State does not guarantee that any
future contracts may be awarded covering the aforementioned duties and
responses to this Sources Sought notice do not bind the U.S.
Department of State to any agreement with the responder, be it explicit or
implied.