Liquid Nitrogen Tank Rental and Refill

The U.S. Department of Agriculture Agricultural Research Service is soliciting quotations for liquid nitrogen tank rental and refill services through Request for Quotation (RFQ) number 1232SA26Q0349. The solicitation seeks to procure approximately 425 standard cubic feet of liquid nitrogen monthly along with maintenance support for a 525-gallon liquid nitrogen system serving the U.S. Horticultural Research Laboratory. All offerors must maintain active registration in System for Award Management (SAM.gov), submit detailed pricing documentation organized by Contract Line Item Number (CLIN) structure, and comply with all federal certifications and representations for commercial items, including Buy American requirements. The government will evaluate proposals using a Lowest Price Technically Acceptable (LPTA) methodology, with past performance assessed on an acceptable/unacceptable basis through SAM.gov exclusions lists, the Federal Awardee Performance and Integrity Information System, and CPARS data. Quotations must be submitted via email to james.porter@usda.gov by April 1, 2026, at 1600 Central Time, with the contract performance period commencing May 1, 2026.

This solicitation is designated as a total small business set-aside, meaning only small businesses with active SAM.gov registrations may submit quotations, though a revision note indicates the solicitation is now open to all business sizes. Airgas currently maintains a 550-gallon tank at the performance location, though the government's tank is identified as 525 gallons. The contract is structured as a firm fixed-price arrangement with a base year from May 1, 2026, through April 30, 2027, followed by four optional one-year renewal periods extending through April 30, 2031, allowing for potential five-year total performance. Services will be delivered to the SEA U.S. Horticultural Research Lab located at 2001 South Rock Road, Fort Pierce, Florida 34945, with the primary point of contact identified as Dave Wood at 772-216-6534. Offerors must submit total yearly pricing amounts for both the base year and each of the four option years to facilitate government evaluation.