Linear Accelerator System Preventative Maintenance Services
Closed Solicitation Posted
- Solicitation number
- 36C26226Q0957
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Long Beach, California 90822, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 22 seeks preventative maintenance, inspection, and repair services for government-owned linear accelerator systems at the Long Beach VA Healthcare System, with quotes due June 19, 2026 at 5:00 PM Pacific Time. The solicitation is an RFQ using FAR Part 12 streamlined procedures for commercial products and services, open to all business types with NAICS code 811210 (small business size standard $34 million).
Place of performance is Long Beach, California. The procurement covers six distinct line items: ARIA Radiation Oncology system, ELCIPSE system, two TRUEBEAM systems, RGSC (Respiratory Gating System), and a Software Support Service Level Agreement. The contract structure is one base year plus four one-year option periods, with pricing required across all periods.
The contractor must hold current OEM certifications to perform preventative maintenance, inspection, repair, and software/firmware updates; use OEM parts only without substitutes; and maintain a 97% uptime guarantee per OEM specifications. Services include monthly preventative maintenance inspections on weekdays, corrective maintenance, software updates and operating system upgrades, firmware patches, telephone technical support during standard hours (Monday–Friday 8:00 AM–5:00 PM Pacific Time) and non-standard hours (Monday–Friday 5:00 PM–8:00 AM PT and weekends), and remote technical support. The contractor must acknowledge service requests within 30 minutes and arrive on-site within four hours. All factory-certified parts, labor, transportation, and training associated with upgrades are at no additional cost. Contractor personnel require VA badging under HSPD-12 compliance.
Price is the sole evaluation factor. Award will be made to the lowest-priced responsible offeror whose price does not exceed available funding and is determined fair and reasonable. Offerors must submit a General Information and Price Schedule, a Management Plan (six-page maximum), and past performance documentation summarizing up to three relevant contracts completed within the last five years.
Notice text
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 8/26/2025.
This solicitation is open to all business types.
The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34M.
The FSC/PSC is J065.
The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.
The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Preventative Maintenance, Inspection, and Repair Services (Including Software) for Government-Owned Linear Accelerator System.
The Government intends to award a base year and four one-year option periods to the Original Equipment Manufacturer if there are no viable alternatives. Please reference the Solicitation and all attachements for details.
Files
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