Limited Sources Justification for USDOJ OJP Office of Administration Document Digitization Services

This limited sources justification (LSJ) supports the award of new work as a logical follow-on of the requirement for the Contractor to support the continued operation and management of a program to scan and digitize paper documentation applying optical character recognition into a searchable online secured database allowing the Agency to meet a December 31, 2022 deadline. Per the Office of Management and Budgets directive on Managing Government Records Directive (M-19-21), OJP has a requirement to transition its paper records to a searchable, digital format. Previously, OJP procured services from Vastec via an interagency agreement with the Department of Commerce National Technical Information Service (NTIS). The intent was for this agreement to provide services until the end of the 2019 calendar year; however, the Agency was notified that the NTIS would no longer be providing these services and OJP would need to find another means to procure the services necessary to meet the OMB directive. Vastec, Inc. will continue the Agency’s effort to digitize its legacy, paper records and documents through implementation of the following tasks: a) Program Management; b) Document Discovery; c) Scanning; d) Document Preparation; e) Onsite and Offsite Digitization; f) Indexing and Image Correction; and g) Conversion to Adobe PDF with searchable text. General Services Administration (GSA) Federal Supply Schedule (FSS) 36 for “Office, Imaging, and Document Solutions” were utilized to award a task order to Vastec, Inc. of Tampa, FL., hereto after known as Vastec. The Task Order was issued against GSA Schedule Contract GS-03F-0154V/DJO-OA-17-G-0300 under SIN 51-506 Document Conversion Services on September 26, 2017. The DOJ intends to award a modification to the current task order as a logical follow-on to Vastec to provide continued digitization of documentation. This work is a logical follow-on and the action and will result in an increase in the task order ceiling in the amount of $150,000.00 in the Option Year 4 Period, which will be extended by six (6) months to a new task order end date of March 25, 2021.

Awarded contract GS-03F-0154V to unknown vendor for unknown amount on 2020-07-07.